Agenda for Area 8 Committee on Wednesday, 14th September, 2016, 6.30 pm

Agenda and minutes

Venue: Clifton Cornerstone, Southchurch Drive, Clifton, Nottingham. View directions

Contact: Laura Wilson  Email: laura.wilson@nottinghamcity.gov.uk

Items
No. Item

14.

Apologies for absence

Minutes:

Inspector Donna Busuttil

Mary Daley

Richard Gutteridge

Karen Humble

Kevin McCormick

Roger Steel

Dee Whitworth

 

15.

Declarations of interests

Minutes:

None

16.

Minutes pdf icon PDF 305 KB

Last meeting held on 11 May 2016 (for confirmation)

Minutes:

Subject to the following changes, the minutes of the meeting held on 11 May 2016 were confirmed by the Committee and signed by the Chair:

 

(a)  the addition of Mr J Potter to the list of attendees;

 

(b)  minute 8 – Summer Events in Clifton being amended to read 9 and 10 September for the Clifton Drive in Movie and Festival, instead of 9 and 19 September.

 

17.

AREA COMMITTEE COMMUNITY REPRESENTATIVES pdf icon PDF 178 KB

Report of Director of Neighbourhood Services

Additional documents:

Minutes:

Abdul Ghaffar, Neighbourhood Development Officer, introduced the report detailing the proposed Community Representatives for the Bridge, Clifton North and Clifton South wards, to be appointed to the Committee for the 2016/17 municipal year.

 

RESOLVED to approve the appointments of the following Community Representatives from the Bridge, Clifton North and Clifton South wards to the Area Committee for the 2016/17 municipal year:

 

Organisation

Name

Queens Walk Community Association

Jane Jeoffrey  (Bridge)

Meadows Dance & Social Group

Mary Daley  (Bridge)

Meadows Muslim Centre

BasheerLatif

(Bridge)

Old Meadows Tenants and Residents Association

Margaret Spencer  (Bridge)

Friends of Victoria Embankment

Jonathan Hughes  (Bridge)

Arkwright Meadows Community Gardens

Deidre Whitworth  (Bridge)

Meadows Partnership Trust

Miriam Gifford

(Bridge)

Wilford Community Group

Roger Steel  (Clifton North)

Carters Educational Foundation

Roy Nettleship  (Clifton North)

Silverdale Community Association

Colin Mackie  (Clifton North)

Clifton Community Association

Robert Mosley  (Clifton North)

Clifton Community & Family Support Group

Karen Humble

(Clifton North)

Good Companions

Clare Ashton

(Clifton South)

New Beginnings Bereavement

Patricia Nicholson

(Clifton South)

Clifton Village Residents Association

Ed Peterson

(Clifton South)

Barton Lane Community Association

Tracy Osbourne

(Clifton South)

Clifton Advice Centre

Ian Malcolm

(Clifton South)

 

18.

Use of Section 106 Funding at Victoria Embankment & Meadows Recreation Ground pdf icon PDF 199 KB

Report of Corporate Director for Commercial and Operations

Minutes:

Eddie Curry, Head of Parks and Open Spaces, introduced the report outlining the proposals for the use of Section 106 funding for improvements to the Victoria Embankment and Meadows Recreation Ground.

 

Concerns were raised regarding the access from the car park to the Memorial Gardens, due to the steepness of the path. The Committee was informed that this issue is recognised and could possibly be considered if further funding became available.

 

RESOLVED to

 

(1)  note the proposals for the use of existing Section 106 funding at the Victoria Embankment and Meadows Recreation Ground:

 

Project

Estimated Cost

Repairs of road verges where damaged by parking

£5,000.00

Play area improvements

£10,000.00

Contribution towards the children’s cycle track project

£42,000.00

Match funding towards a European Regional Development Fund bid for the park (including tree planting, wildflower meadows and re-landscaping part of the old tennis courts)

£32,000.00

TOTAL (existing S106)

£89,000.00

 

(2)  approve the use of £61,202.80 of new Section 106 funding at the Victoria Embankment memorial gardens:

 

Project

Estimated Cost

Restoration of the Queen Victoria statue

£20,000.00

Creation of new paths from the park to the bandstand and into the Memorial Gardens

£10,000.00

Shrub and tree planting in and around the Memorial Gardens

£10,000.00

Repairs to the Memorial undercroft gates

£5,000.00

Path repairs in the Memorial Gardens

£16,202.80

TOTAL (new S106)

£61,202.80

 

 

19.

Police Update pdf icon PDF 129 KB

Verbal update

Minutes:

As Inspector Donna Busuttil was unable to attend the meeting, Sergeant Paul Ferguson, provided the following written update, which was circulated in advance of the meeting:

 

Clifton:

·  all crime is up by 12.1% (an increase of 90 crimes). This is mainly due to a spike in burglaries where the offences were “walk ins” to insecure properties across the estate. Two males have been arrested for these offences and remain on bail. Since the arrest the offences have dropped and, as a result, over the last 2 weeks there has been a 25% reduction in all crime;

·  there is an on-going issue with thefts from gardens with regards to garden ornaments, stone features, etc;

·  vehicle offences are up by 33 offences compared to the same time last year, but this is as a result of a spate earlier in the year where an organised gang was targeting works vans for power tools, which has now stopped;

·  there has been no increase in violence offences and there has been a 25% reduction in domestic violence (38 fewer offences);

·  the Police are currently working with the Licensing Department following some violence offences at Public Houses, particularly one establishment. This follows a GBH offence where the offender has been identified;

·  shoplifting has seen an increase of 65% (increase of 34 offences). These offences were mainly committed by a small number of individuals, two of which are currently serving prison sentences for offences, and two others are going through the justice process. Work is ongoing with Community Protection to apply for criminal behaviour orders to prevent reoffending in the area;

·  there has been a 4% reduction in reports of anti-social behaviour.

 

The Meadows:

·  all crime has decreased by 8.4% (a decrease of 38 crimes);

·  there has been a significant amount of drug disruption activity in the area, with a number of warrants having been executed.

 

The Police are aware of the on-going issues with travellers using the Clifton Village Green area. The Neighbourhood Police Team (NPT) are working with Community Protection to see whether a Public Spaces Protection Order (PSPO) may provide any kind of assistance in dealing with the matter, but this is unchartered territory and enquiries are on-going. Police powers to deal with travellers are limited and, in most cases, the City Council legal team have taken the lead with ensuring eviction. In a small number of occasions in the past where circumstances fit, the NPT have used powers under S.61 of the Criminal Justice and Disorder Act 1994 (Direction To Leave Land), but there are strict criteria that must be met before this can be utilised. With regards to the last group to occupy the land, Police are aware of a number of reports of damage to a neighbouring address and these have been recorded as criminal damage. Unfortunately without evidence of exactly who has caused the damage or been witnessed to cause the damage it is not possible to progress the investigation/prosecution, however the report will give further credence to the  ...  view the full minutes text for item 19.

20.

Update on Projects from the Action Plan for Clifton - District Retail Centres pdf icon PDF 171 KB

Presentation by Mark Armstrong, Town Centre Co-ordinator

Minutes:

Mark Armstrong, Town Centre Co-ordinator, introduced the updates from the briefing note on the projects from the Action Plan for Clifton including:

·  Clifton Library;

·  tree pits;

·  street furniture;

·  the LGF funding bid;

·  central shops;

·  Holy Trinity shops;

·  Varney Road shops;

·  the Clifton drive-in cinema event;

·  Fairham House development site, Green Lane.

 

The following comments were made during the discussion:

 

(a)  the Friday night drive-in movie had to be cancelled due to the weather, but it will be rearranged;

 

(b)  the bridge over the cut-through at the central shops blocks out natural light, and the exposed pipes makes it look untidy;

 

(c)  the zebra crossing near the cut-through needs to be moved to make it safer;

 

(d)  the vacant area at the library could be used as a restaurant, as the area is in need of one.

21.

Proposed Retail Development, Green Lane, Clifton

Presentation by Charles Smyth, Cedar House Investments

Minutes:

Charles Smyth, Cedar House Investments, gave a presentation on the proposals for the Clifton Triangle development and highlighted the following points:

 

(a)  the Clifton Triangle site is located on Green Lane;

 

(b)  the constraints of the site include:

·  maintaining the surrounding residential amenity;

·  keeping as many of the existing trees surrounding the site, and adding new ones where possible;

·  a new highways access to the site to provide well managed access to the new layout;

 

(c)  opportunities for the site include:

·  supplementing and enhancing the existing Clifton high street offer with a mixed use scheme comprising food and non-food retail;

·  the potential to enhance aspects of the landscape and soften the hard palisade fence boundary;

·  creating a vibrant active use on the site to replace the vacant derelict buildings;

·  providing one and two bedroom apartments to supplement the extensive family housing in the area;

 

(d)  many potential development solutions have been explored for the site in conjunction with Nottingham City Council Planning Officers;

 

(e)  the initial proposals included:

·  a 20,000 sq ft discount food store;

·  30,000 sq ft of non-food stores for various potential tenants in a variety of unit sizes;

·  a 1,600 sq ft food and drink unit;

·  210 new parking spaces;

·  24 apartments;

·  the retention of the majority of the existing trees;

·  the provision of a new pedestrian access;

·  rationalisation of the existing vehicular entrance to the site;

 

(f)  public consultation results included:

·  confirmation that 77% of respondents currently use Clifton for food shopping, but only 43% use it for non-food shopping;

·  78% of respondents wanting to see a discount food store introduced to Clifton;

·  81% of respondents wanting to see the construction of other types of retail floorspace (non-food);

·  73% of respondents agree that the Green Lane site is a suitable site for retail development;

 

(g)  revisions to the proposals as a result of the feedback include:

·  the vehicular access to the car park serving the residential apartments being moved from Langstrath Road to Green Lane;

·  the pedestrian access through the site from Langstrath Road being removed;

·  additional planting being introduced along Green Lane;

 

(h)  it is hoped that a planning application will be submitted by the end of September 2016. Nottingham City Council will then carry out its own consultation on the application;

 

(i)  once planning permission has been granted, it is projected that development will start on site in Spring 2017, with store openings targeted for Easter 2018.

 

The following comments were made during the discussion:

 

(j)  the development is generating huge interest and excitement in the area, and will bring great benefits;

 

(k)  the retention of trees is welcome, as is the dominance of retail units as opposed to residential dwellings;

 

(l)  as there are issues with obesity in the area, it is important to ensure that there aren’t any fast food units on the site;

 

(m)  the development is one of the most important things to happen to Clifton;

 

(n)  the landscaping along Green Lane should be built up to try and disguise  ...  view the full minutes text for item 21.

22.

Area Based Grant Update pdf icon PDF 170 KB

Presentation by Sharon Mills, Meadows Partnership Trust

Additional documents:

Minutes:

Sharon Mills, Meadows Partnership Trust, introduced the presentation outlining the use of the Area Based Grant in Quarter 1, totalling £44,057.75.

 

The following comments were made during the discussion:

 

(a)  the newsletter is circulated in key location throughout the area, but isn’t currently available online;

 

(b)  in relation to youth work, diversionary activities happen at scheduled times, and targeted activities are specific projects aimed at tackling a problem, eg 1-1 focussed work.

23.

Nottingham City Homes Update pdf icon PDF 413 KB

Report of Chief Executive, Nottingham City Homes

Additional documents:

Minutes:

Garry Nelmbs, Tenancy and Estate Manager, Nottingham City Homes, introduced the report providing updates on the following key themes:

·  the Capital Programme and major work;

·  area regeneration and environmental issues;

·  key messages from the Tenants and Leaseholders Congress;

·  Tenants and Residents Associations updates;

·  area performance;

·  good news stories and positive publicity.

 

He also circulated a revised Appendix 3, which requested funding to install new metal railings and bi-fold gates to 8 properties at Dartmoor Close in Clifton South ward.

 

RESOLVED to

 

(1)  note the update and performance information in Appendices 1 and 2 of the report;

 

(2)  note the allocation of funds as follows:

 

Ward

Budget

Schemes Approved

Schemes Committed

Schemes De-committed

Remaining Budget

Bridge

£187,869.10

£0

£0

£0

£187,869.10

Clifton South

£172,830.82

£5,236.11

£5,236.11

£0

£167,594.71

Clifton North

£65,804.68

£0

£0

£0

£65,804.68

 

(3)  approve the following funding request, as circulated at the meeting:

 

Address

Request

Reason

Cost

Dartmoor Close, Clifton South

Install new metal railings and bi-fold gates to 8 properties

There are anti-social behaviour and nuisance issues for the tenants, with balls kicked all over their gardens and at their cars, which the fencing and gates will resolve

£22,085.00

 

 

 

24.

Ward Report - Bridge, Clifton North & Clifton South pdf icon PDF 179 KB

Report of Director of Neighbourhood Services

Additional documents:

Minutes:

Abdul Ghaffar, Neighbourhood Development Officer, introduced the report detailing the current priorities and issues facing Bridge, Clifton North and Clifton South wards, and providing details of forthcoming events and activities.

 

The following comments were made during the discussion:

 

(a)  there appears to be an increase in drug dealing at the Bridgeway Centre in the evenings, which is intimidating for residents and visitors to the area;

 

(b)  the signage for the village green will make it clear that there is no parking allowed.

 

RESOLVED to note the information.

25.

AREA CAPITAL FUND – 2016/17 Programme pdf icon PDF 179 KB

Report of Director of Neighbourhood Services

Additional documents:

Minutes:

Prairie Bryant, Neighbourhood Development Officer, introduced the report detailing the proposed projects under the Area Capital Fund including highways, traffic and safety, and public realm, and circulated a revised appendix to include schemes for Bridge and Clifton South.

 

RESOLVED to

 

(1)  note that the following money is available:

 

  Bridge  £79,320

    Clifton North  £0

  Clifton South  £84,411

 

(2)  approve the following schemes:

 

Bridge Local Transport Plan Schemes:

Location

Type

Estimate

Details

Beauvale Road

Carriageway

£15,076

Microasphalt surface treatment

 

Clifton North Local Transport Plan Schemes:

Location

Type

Estimate

Details

Midhurst Way

Footpath

£39,777

Footpath reconstruction on the even numbered side only

Smithy Close

Traffic Regulation Order

£6,000

Additional contribution to previously agreed schemes

Clifton Grove Estate

Study

£1,500

Feasibility study for a residents parking scheme

Sumburgh Road area

Footpath

£223

Surface treatment on Huntly Close, Glenlivet Gardens, Fairisle Close, Lerwick Close, Sumburgh Road and link footpaths

 

Clifton North Public Realm Schemes:

Location

Type

Estimate

Details

Sumburgh Road area

Footpath

£22,374

Surface treatment on Huntly Close, Glenlivet Gardens, Fairisle Close, Lerwick Close, Sumburgh Road and link footpaths

 

Clifton South Local Transport Plan Schemes:

Location

Type

Estimate

Details

Various

Parking

£9,000

Review of parking issues across the ward and proposed solutions

 

26.

Delegated Authority Projects pdf icon PDF 175 KB

Report of Director of Neighbourhood Services

Additional documents:

Minutes:

Abdul Ghaffar, Neighbourhood Development Officer, introduced the report detailing the use of delegated authority by the Corporate Director for Commercial and Operations for the financial year 2016/17, and the Ward Councillors revenue budget allocation for 2016/17.

 

RESOLVED to note

 

(1)  the actions agreed by the Corporate Director for Commercial and Operations:

 

Bridge:

Schemes

Councillor(s)

Amount

Bridgeway Centre Floral Display

Edwards and Heaton

£2,516.00

Arkwright Meadows Community Gardens Events – Spring Open Day, Summer Event & Autumn Harvest

Edwards and Heaton

£1,195.00

Nottingham Music Service

Edwards and Heaton

£240.00 

Nottingham Carnival

Edwards and Heaton

£500.00

Trent Bridge Community Trust – “Street Cricket Sessions”

Edwards and Heaton

£1,000.00

25ft Christmas tree (purchase, install and dismantle)- Bridgeway Centre

Edwards and Heaton

£2,378.56 

Safe Alternative Centre CIC – Fun day

Edwards and Heaton

£1,000.00

Your Choice Your Voice Dragons Den

Edwards and Heaton

£2,500.00

Manzil – Cohesion event and Outing

Edwards and Heaton

£1,145.00

Meadows Muslim Centre – Eid Event

Edwards and Heaton

£590.00

 

Total allocated at  26/08/16

£13,064.56

 

 

Balance Brought Forward 2015/16

£9,861.89 

 

Allocation 2016/17

£10,000.00

 

Returned/De-committed at 09/03/16

£1,155.00

 

Total available allocation

£21,016.89

 

Total allocated at  26/08/16

£13,064.56

 

Total unallocated at 26/08/16

£7,952.33

 

Clifton North:

Schemes

Councillor(s)

Amount

Wilford Community Group – May Day event

Rule

3300.00

Drive in Cinema at NET Park and Drive

Cook and Ferguson

£1,200.00

Wilford Community Group – Queen’s Birthday community event

Cook, Ferguson and Rule

£300.00

Nottingham Music School

Cook, Ferguson and Rule

£360.00

Literacy Volunteers

Cook, Ferguson and Rule

£170.00

Clear-up at rear of shops on Varney Road

Rule

£473.00

Gazebo for Clifton Community Family Support Group

Cook and Ferguson

£660.00

Ruddington Lane Recreational Ground – Family Funday

Cook and Ferguson

£750.00

NG11 Clifton Foodbank – racking, tables and chairs

Rule

£605.60

 

Total allocated at 12/08/16

£4,818.60

 

 

Balance Brought Forward 2015/16

£17,532.00

 

Allocation 2016/17

£15,000.00

 

Total available allocation

£32,532.00

 

Total allocated at  12/08/16

£4,818.60

 

Total unallocated at 12/08/16

£27,713.40

 

 

Clifton South:

Schemes

Councillor(s)

Amount

Literacy Volunteers

Gibson, Jenkins and Young

£810.00

Nottingham Music School

Gibson, Jenkins and Young

£240.00

Drive in Cinema at NET Park and Drive

Gibson, Jenkins and Young

£1,800.00

Defibrillator at Peacock Public House

Gibson, Jenkins and Young

£1,400.00

 

Total allocated at 16/08/16

£4,122.00

 

Balance Brought Forward 2015/16

£11,928.00

 

Allocation 2016/17

£15,000.00

 

Total available allocation

£26,928.00

 

Total allocated at 16/08/16

£4,122.00

 

Total unallocated at 16/08/16

£22,806.00

 

(2)  the individual Ward Councillor revenue budget allocation of £5,000 for 2016/17.