Agenda for City Council on Monday, 14th May, 2018, 2.00 pm

Agenda and minutes

Venue: Council Chamber - at the Council House. View directions

Contact: Laura Wilson, Senior Governance Officer  Email: laura.wilson@nottinghamcity.gov.uk

Items
No. Item

1.

Apologies for absence

Minutes:

Councillor Nick McDonald – work

Councillor Sue Johnson – leave

Councillor Brian Parbutt – unwell

2.

Declarations of interests

Minutes:

None.

3.

To elect the Lord Mayor and appoint the Sheriff

Minutes:

RESOLVED to

 

(1)  elect Councillor Liaqat Ali as the Lord Mayor until the next annual meeting of Council, as nominated by Councillor Brian Grocock and seconded by Councillor Sally Longford;

 

(2)  appoint Councillor Cat Arnold as the Sheriff until the next annual meeting of Council, as nominated by Councillor Chris Gibson and seconded by Councillor Jane Urquhart.

4.

To appoint the Lord Mayor's Chaplain

Minutes:

The Lord Mayor informed Council that he has appointed Mark Gilmore, as Minister of St Peter’s and All Souls, Radford, as his Chaplain.

5.

Questions from citizens

Minutes:

None.

6.

Petitions from Councillors on behalf of citizens

Minutes:

Councillor Linda Woodings presented a petition on behalf of 60 signatories, from the users of Kibworth Close Community Centre asking the Council to investigate the application of fire regulations which are making it difficult for the community to use the Centre.

7.

To confirm the minutes of the last meeting of Council held on 5 March 2018 pdf icon PDF 421 KB

Minutes:

The minutes of the meeting held on 5 March 2018 were confirmed as a correct record and signed by the Chair.

8.

To receive official communications and announcements from the Leader of the Council and/or the Chief Executive

Minutes:

David Bishop, Deputy Chief Executive reported the following:

 

Councillor Cate Woodward

 

I would like to welcome Councillor Cate Woodward who was elected to represent the Wollaton West Ward at the by-election held on 8 March 2018.

 

High Sheriff

 

On 6 April there was the installation of the High Sheriff of Nottinghamshire, who this year is Nick Ebbs. Nick’s focus during his year of office will be homelessness. The office of High Sheriff is an independent non-political royal appointment for a single year. 

 

Former Councillor Mairi Yuill

 

Former Councillor Mairi Yuill passed away on 3 March 2018, aged 94. She was elected to represent the Lenton Ward on 9 November 1972, and served as a Councillor until 1976. A celebration of her life was held on 1 May at Unity House.

 

Former Councillor Mohammad Aslam

 

Former Councillor Mohammad Aslam has passed away on 29 April 2018, aged 89. He was first elected on 4 May 1995 and served as a Councillor for numerous wards throughout his career until he stood down in May 2015. He was also Justice of the Peace between 1995 and 1998. His funeral was held on 30 April at the Islamic Centre.

 

Former Councillor Ken Williams

 

Former Councillor Ken Williams passed away on 23 March 2018, aged 66. He was elected to represent the Greenwood Ward on 4 May 1995, where he served as a Councillor for 5 years. He was re-elected to represent the Dales Ward on 3 May 2007, where he served until he retired due to ill health in September 2013. A celebration of his life was held on 30 April at Colwick Hall Hotel.

 

Councillors Jon Collins and Dave Trimble spoke in tribute to Mairi Yuill.

 

Councillors Jon Collins, Ilyas Aziz and Gul Khan spoke to tribute to Mohammad Aslam.

 

Councillors Jon Collins and David Mellen spoke to tribute to Ken Williams.

 

A minutes’ silence was held.

 

9.

Questions from Councillors - to the City Council's lead Councillor on the Nottinghamshire and City of Nottingham Fire and Rescue Authority

Minutes:

None.

10.

Questions from Councillors - to a member of Executive Board, the Chair of a Committee and the Chair of any other City Council body

Additional documents:

Minutes:

Chargeable Parking Permits

 

Councillor Andrew Rule asked the following question of the Portfolio Holder for Neighbourhood Services and Local Transport:

 

Is the Portfolio Holder able to provide the results of the Traffic and Safety Departments review into the criteria for chargeable parking permits and to confirm what criteria is now in place?

 

Councillor Sally Longford replied as follows:

 

Thank you Lord Mayor, congratulations on your appointment, and to Cat as well. Unfortunately, Councillor Rule, I have to tell you that the review has not yet been completed. As soon as it is it will be discussed within the Executive, with a view to going public on any amendments to the current policy in due course.

 

Increased Allotment Rents

 

Councillor Andrew Rule asked the following question of the Portfolio Holder for Leisure and Culture:

 

Will the Portfolio Holder comment on whether the proposals to increase allotment rents by 300% over the next 5 years will be replicated across other leisure activities provided by the Council?

 

Councillor Dave Trimble replied as follows:

 

Thank you Lord Mayor, and can I thank Councillor Rule for his question. The current consultation is proposing to increase rents over the next five years to bring them into line with other comparable authorities at this current time. If the consultation was carried out, and it was implemented, it would allow much needed re-investment into a service that really needs investment in it. Benchmarking has been carried out on this, and given the Council budgets, it is highly likely that those other authorities will be increasing their rents yet again even further over the next five years.

 

Discounts of 25% and 50% are available to allotment holders of pensionable age, and those eligible to claim low income or disability benefits. Lord Mayor, there are no current plans to replicate other leisure activities by the same figures currently being consulted on for the allotment service.

 

Councillor Rule’s question doesn’t take into account the historic low rents in the City for allotments. It doesn’t take into account that allotment rents have not increased by a single penny for a whole ten years in the not very distant past. There was no question asked in Council when those rents didn’t go up for ten years, whilst other leisure activities provided by the Council endured year on year increased prices during those ten years. Councillor Rule’s question also doesn’t take into account that allotment sites run by associations get a 75% rebate paid back directly to the associations. I’m not sure that Councillor Rule understands the finances of the allotment service, but 75% of that goes to the association, not the Council.

 

If, after consultation, the process is complete, and the proposed rent becomes 22 pence this year on the current system, then the Council would receive a net rent of 5.5 pence per square metre, and the association would get 16.5 pence per square metre in rebate; three times the amount. For the last full year, the total association allotment rent  ...  view the full minutes text for item 10.

11.

Executive Appointments, Remits and First Meetings 2018/19 pdf icon PDF 107 KB

Report of the Leader

Additional documents:

Minutes:

The Leader submitted a report detailing the Portfolio Holder and Executive Assistant appointments he has made, the memberships of Executive Board and the executive committees, and their terms of reference and first meeting dates, as set out on pages 21-22 of the agenda, and pages 7-34 of the agenda supplement.

 

RESOLVED to note

 

(1)  the appointment of Councillor Graham Chapman as Deputy Leader;

 

(2)  the appointment of Portfolio Holders and Executive Assistants, and their remits as detailed below and in Appendix 2 of the report:

 

PORTFOLIO HOLDER NAME

PORTFOLIO

Councillor Jon Collins

Regeneration and Growth

Councillor Graham Chapman

Finance, Resources and Commercial Services

Councillor David Mellen

Early Intervention and Early Years

Councillor Sam Webster

Adult Social Care and Health

Councillor Sally Longford

Energy and Environment

Councillor Jane Urquhart

Housing and Planning

Councillor Neghat Khan

Education and Skills

Councillor Dave Trimble

Leisure and Localities

Councillor Dave Liversidge

Transport and HR

Councillor Toby Neal

Community Protection

 

EXECUTIVE ASSISTANT NAME

REMIT

Councillor Leslie Ayoola

Small Businesses and social enterprise

Digital inclusion and IT

Councillor Josh Cook

Selective Licensing

Homelessness

Councillor Rosemary Healy

Area Working

Nottingham Together

Councillor Carole McCulloch

Health and Social Care

Councillor Linda Woodings

Communications

Community Safety

Youth Training

 

(3)  the appointments (including substitutions where applicable) to executive meetings and their first meeting dates as follows:

 

EXECUTIVE BOARD (10)

 

Membership

Councillor Jon Collins

Councillor Graham Chapman

Councillor David Mellen

Councillor Sam Webster

Councillor Sally Longford

Councillor Jane Urquhart

Councillor Neghat Khan

Councillor Dave Trimble

Councillor Dave Liversidge

Councillor Toby Neal

 

Date of first meeting

22 May 2018 at 2pm

 

COMMISSIONING AND PROCUREMENT SUB COMMITTEE (5)

 

Membership

Councillor Graham Chapman (Chair)

Councillor David Mellen

Councillor Dave Trimble

Councillor Toby Neal

Councillor Sam Webster

 

Date of first meeting

12 June 2018 at 10am

 

EAST MIDLANDS SHARED SERVICES JOINT COMMITTEE (2)

 

Membership (City Council)

Councillor Toby Neal

Councillor Dave Liversidge

 

Substitutes

TBC

 

Date of first meeting

25 May 2018 at 12.30pm

 

EXECUTIVE BOARD STRATEGIC REGENERATION COMMITTEE (5)

 

Membership

TBC

 

Date of first meeting

TBC

 

THE CITY OF NOTTINGHAM AND NOTTINGHAMSHIRE ECONOMIC PROSPERITY COMMITTEE (1)

 

Membership

Councillor Jon Collins

 

Substitute

TBC

 

Date of first meeting

TBC

 

(4)  the terms of reference for the executive committees, and agree any related changes to the Constitution, as set out in Appendix 4 of the report.

12.

Appointments and first meetings of Committees and Joint Bodies 2018/19 pdf icon PDF 192 KB

Report of the Leader

Additional documents:

Minutes:

The Leader submitted a report detailing the appointments, terms of reference and first meeting dates of committees of the Council and joint bodies for the 2018/19 municipal year, as set out on pages 23-58 of the agenda, and pages 35-46 of the agenda supplement.

 

RESOLVED to agree

 

(1)  the first meeting dates of Council bodies and joint bodies:

 

Committee

Date and time of first meeting

Appeals Committee

To meet as and when required

Appointments and Conditions of Service Committee

5 June 2018 – 2.00pm

Arboretum, Dunkirk and Lenton, Radford and Park Area Committee

20 June 2018 – 5.30pm

Area Committee East

12 June 2018 – 6.00pm

Area 8 Committee

13 June 2018 – 6.30pm

Audit Committee

25 May 2018 – 10.30am

Basford and Bestwood Area Committee

6 June 2018 – 4.30pm

Berridge and Sherwood Area Committee

27 June 2018 – 6.00pm

Bulwell and Bulwell Forest Area Committee

20 June 2018 – 5.30pm

Children and Young People Scrutiny Committee

19 June 2018 – 11.00am

Corporate Parenting Board

21 May 2018 – 2.30pm

Greater Nottingham Light Rapid Transit Advisory Committee

12 June 2018 – 2.00pm

Health and Wellbeing Board

30 May 2018 – 2.00pm

Health and Wellbeing Board Commissioning Sub Committee

30 May 2018 – at the rising of Health and Wellbeing Board

Health Scrutiny Committee

24 May 2018 – 1.30pm

Independent Panel

To meet as and when required

Investigating and Disciplinary Committee

To meet as and when required

Joint Committee on Strategic Planning and Transport

8 June 2018 – 10.00am

Licensing Committee

To meet as and when required

Licensing Panels

To meet as and when required

Nottinghamshire and City of Nottingham Fire and Rescue Authority

8 June 2018 – 10.30am

Nottinghamshire Police and Crime Panel

4 June 2018 – 2.00pm

Overview and Scrutiny Committee

16 May 2018 – 2.00pm

Overview and Scrutiny Call-in Panel

To meet as and when required

Planning Committee

16 May 2018 – 2.30pm

Regulatory and Appeals Committee

To meet as and when required

Standards Committee

To meet as and when required

Trusts and Charities Committee

25 May 2018 – 2.00pm

West Area Committee

13 June 2018 – 5.30pm

Wollaton and Lenton Abbey Area Committee

4 June 2018 – 5.00pm

 

(2)  the terms of reference of Council bodies and joint bodies, and any related changes to the Constitution, as set out in Appendix 2 of the report;

 

(3)  the membership of Council bodies and the City Council membership of joint bodies, as set out in Appendix 3 of the report;

 

(4)  substitutes, where applicable, as set out in Appendix 3 of the report.

 

 

13.

Amendments to the Constitution pdf icon PDF 228 KB

Report of the Leader

Additional documents:

Minutes:

The Leader submitted a report detailing amendments to the Constitution, as set out on pages 59-120 of the agenda, which include:

·  the establishment of committees;

·  amendments to terms of reference for a number of committees;

·  amendments to the Officer Employment Procedure Rules;

·  adoption of a Code of Conduct for Co-opted Members;

·  amendments to Financial Regulations;

·  a reduction in the size of some committees;

·  amendments to the scheme of delegation;

·  amendments to Standing Orders;

·  amendments to the Members’ Allowance Scheme.

 

RESOLVED

 

(1)  in relation to disciplinary and dismissal arrangements for particular statutory officers:

 

(a)  to approve the establishment of an Investigating and Disciplinary Committee(IDC), an Appeals Committee and an Independent Panel, as required by the amended Local Authorities (Standing Orders) (England) Regulations 2001 to conduct disciplinary proceedings relating to the Chief Executive, the Chief Finance Officer and Monitoring Officer;

 

(b)  to note that appointments to the IDC and the Appeals Committee will be sought from the Political Groups via the in-year appointments process;

 

(c)  to approve the amendment of the Appointments and Conditions of Service (ACOS) Committee’s Terms of Reference, as outlined in paragraph 5.3 of the report;

 

(d)    to approve the amendment of the Officer Employment Procedure Rules, as outlined in paragraph 5.4 of the report;

 

(e)  to approve the amendment of Council’s terms of reference, as outlined in paragraph 5.5 and 5.9 of the report;

 

(f)  to approve the amendment of the Terms of Reference for the Appointments and Conditions of Service (ACOS) Committee and the Audit Committee to enable these committees to manage grievances relating to or raised by the Chief Executive, as outlined in paragraphs 5.6 – 5.7 of the report;

 

(2)  to amend Planning Committee Terms of Reference, as detailed in Appendix C of the report, to:

 

(a)  clarify the remit of the Planning Committee as being for all those non-executive functions of the Planning Authority listed in the Functions Regulations;

 

(b)  include Ward Councillor speaking rights, as agreed by the Committee;

 

(3)  to adopt the Code of Conduct for Co-opted Members, detailed in Appendix D of the report, and note that reference to Co-optees will be deleted from the current Councillor Code of Conduct;

 

(4)  to note that the City Council’s representation on the Nottinghamshire Police and Crime Panel has been reduced to two;

 

(5)  to amend Financial Regulations to include dispensation for non-executive spend, and the reporting methods for this, as detailed in Appendix E of the report;

 

(6)  to approve a reduction in membership on the following committees:

 

(a)  Overview and Scrutiny Committee from 14 (13:1) to 12 (11:1);

 

(b)  Health Scrutiny Committee from 14 (13:1) to 12 (11:1);

 

(c)  Appointments and Conditions of Service Committee from 11 (10:1) to 8 (7:1);

 

(7)  to change the title of the Area 7 Committee to Wollaton and Lenton   Abbey, to reflect that it covers both Wollaton East and Wollaton   West;

 

(8)  in relation to the Health and Wellbeing Board:

 

(a)  to note that the Terms of Reference for the Health and Wellbeing Board Commissioning  ...  view the full minutes text for item 13.

14.

Decisions taken under Urgency Procedures pdf icon PDF 110 KB

Report of the Leader

Additional documents:

Minutes:

The Leader submitted a report detailing decisions taken under procedures, which include exemption from Overview and Scrutiny call-in procedure rules, and special urgency Access to Information procedure rules, as set out on pages 121-126 of the agenda.

 

RESOLVED to note

 

(1)  the urgent decisions (exempt from call-in):

 

Decision reference number

Date of decision

Subject

Value of decision

Reasons for urgency

3102

09/03/18

Implementation of Scheme of Selective Licensing for Privately Rented House

£644,000

There are significant lead-in times which, if delayed, could impact on delivery

3109

14/03/18

Energy Saving Software

£62,000

To enable the software to be purchased before it is removed from sale, as it will still be supported for a 3 year term, and the replacement product does not yet have a release date

3111

14/03/18

Investment Acquisition – Project Newcastle

Exempt

It would affect the completion date of the project

3130

12/04/18

Supervised consumption of methadone/ buprenorphine contract

£44,167

Due to timescales involved with implementation

 

(2)  that no key decisions have been taken under special urgency procedures.

15.

Motion

Motion in the name of Councillor Sam Webster

 

Last year, the Government’s proposed National Funding Formula would have resulted in cuts to 98% of Nottingham schools from April of this year. Nottingham was set to lose £22 million, or £578 per pupil.

 

This Council notes that, thanks to the hard work of a number of campaigns against these changes, including Nottingham City Council working with schools to write to every Nottingham parent, the Government has paused and is reviewing these proposals. 

 

However, the Government’s latest proposals would still see 82 out of 84 of our schools continue to face cuts, whilst the city as a whole still faces a £10 million cut in its school funding by 2020. This would have a detrimental impact on our children’s education.

 

This council therefore resolves to:

 

·  Welcome the work of parents and governors involved in the Save Our Schools East Midlands campaign.

·  Submit evidence to the The Education Committee’s inquiry on school funding highlighting our concerns with the current system.

·  Encourage representatives from all schools in Nottingham City to submit evidence to the Education Committee’s inquiry.

·  Continue to oppose any proposal that will damage the future of Nottingham’s young people by cutting funding for schools.

 

Minutes:

Moved by Councillor Sam Webster, and seconded by Councillor Neghat Khan:

 

Last year, the Government’s proposed National Funding Formula would have resulted in cuts to 98% of Nottingham schools from April of this year. Nottingham was set to lose £22 million, or £578 per pupil.

 

This Council notes that, thanks to the hard work of a number of campaigns against these changes, including Nottingham City Council working with schools to write to every Nottingham parent, the Government has paused and is reviewing these proposals. 

 

However, the Government’s latest proposals would still see 82 out of 84 of our schools continue to face cuts, whilst the city as a whole still faces a £10 million cut in its school funding by 2020. This would have a detrimental impact on our children’s education.

 

This council therefore resolves to:

 

  • Welcome the work of parents and governors involved in the Save Our Schools East Midlands campaign.

  • Submit evidence to the The Education Committee’s inquiry on school funding highlighting our concerns with the current system.

  • Encourage representatives from all schools in Nottingham City to submit evidence to the Education Committee’s inquiry.

  • Continue to oppose any proposal that will damage the future of Nottingham’s young people by cutting funding for schools.

 

RESOLVED to carry the motion.

16.

Dates of future meetings

To consider meeting at 2pm on the following Monday’s:

9 July 2018

10 September 2018

12 November 2018

21 January 2019

4 March 2019

Minutes:

RESOLVED to meet at 2pm on the following Monday’s:

9 July 2018

10 September 2018

12 November 2018

21 January 2019

4 March 2019