Agenda and minutes

East Midlands Shared Services Joint Committee
Monday, 18th March, 2019 10.30 am

Venue: Executive Committee Room - County Hall, Glenfield, Leicester, LE3 8RA. View directions

Contact: Catherine Ziane-Pryor Email: catherine.pryor@nottinghamcity.gov.uk

Items
No.	Item
33.	APOLOGIES FOR ABSENCE Minutes: Councillor Richard Shepherd – Councillor Ivan Ould Substituting Councillor Toby Neal Sara Smith-Bricknell
34.	DECLARATIONS OF INTERESTS Minutes: None.
35.	MINUTES PDF 71 KB Of the meeting held on 17 December 2018 (for confirmation) Minutes: The minutes of the meeting held on 17 December 2018 were confirmed as a true record and signed by the Chair.
36.	EAST MIDLANDS SHARED SERVICES AUDIT PLAN 2019/20 PDF 147 KB Report of the Head of EMSS Additional documents: Proposed Internal Audit Plan 2019 - 2020 - Appendix , item 36. PDF 70 KB Minutes: Lucy Littlefair, Head of EMSS, presented the report which sets out the Audit Plan for 2019/20. It is noted that 20 ‘contingency’ days have been allocated in case of any difficulties with the transition of systems as outlined further in a report listed later in the agenda. RESOLVED to approve the EMSS Audit Plan 2019/20. Reason for decision To provide assurance to Joint Committee that EMSS has robust audit arrangements in place. Other options considered in making recommendations No other options were considered as a robust Audit Plan is a key pillar of the governance and assurance framework for EMSS. The audit plan for 2019-20 has been produced by Nottingham City Council’s Head of Internal Audit for comment and approval by Joint Committee.
37.	DATE OF NEXT MEETING To note that the next scheduled meeting will be the AGM and is proposed to be held on 17 June 2019 at 10.30am in Loxley House, Nottingham. Minutes: RESOLVED to note that the next meeting is proposed for 17 June 2019, at 10.30am in Loxley House.
38.	EXCLUSION OF THE PUBLIC To consider excluding the public from the meeting during consideration of the remaining items in accordance with Section 100A(4) of the Local Government Act 1972 on the basis that, having regard to all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information by virtue of Paragraph 3 of Part 1 of Schedule 12A of the Act. Minutes: RESOLVED to exclude the public from the meeting during consideration of the remaining items in accordance with the Local Government Act 1972 on the basis that, having regard to all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information, as defined in Paragraph 3 of Part 1 of Schedule 12A to the Act, in so far as the following reports contain information of a sensitive business nature.
39.	EXEMPT MINUTES View the reasons why item 39. is restricted Of the EXEMPT section of the meeting held on 17 December 2018 (for confirmation) Minutes: The Exempt minutes of the meeting held on 17 December 2018 were confirmed as a true record and signed by the Chair.
40.	EAST MIDLANDS SHARED SERVICES 2018/19 BUDGET OUTTURN AND 2019/20 - 2022/23 BUDGET View the reasons why item 40. is restricted Report of the Head of EMSS Minutes: Lucy Littlefair, Head of EMSS, presented the report which details the Budget Outturn for 2018/19 and requests approval for the 2019/20 to 2022/23 period budget. RESOLVED to approve the recommendations as set out in the report. Reason for decision As set out in the report. Other options considered As set out in the report.
41.	REVIEW OF THE EFFECTIVENESS OF EMSS 2012 - 2018 View the reasons why item 41. is restricted Report of the Head of EMSS Minutes: Lucy Littlefair, Head of EMSS, introduced the report which presents a review of the effectiveness of EMSS from 2012 to 2018. RESOLVED to approve the recommendations as set out in the report. Reason for decision As set out in the report. Other options considered As set out in the report.
42.	EAST MIDLANDS SHARED SERVICES STRATEGIC PRIORITIES UPDATE 2018/19 View the reasons why item 42. is restricted Report of the Head of EMSS Minutes: Lucy Littlefair, Head of EMSS, and Jill Turner, Business Development Manager, jointly presented the report which updates the Committee on the progress against the strategic priorities for 2018/19. RESOLVED to approve the recommendations as set out in the report. Reason for decision As set out in the report. Other options considered As set out in the report.
43.	EAST MIDLANDS SHARED SERVICES PERFORMANCE REPORT QUARTER 3, 2018/19 View the reasons why item 43. is restricted Report of the Head of EMSS Minutes: Lucy Littlefair, Head of EMSS, presented the report which informs the Committee of EMSS performance during Quarter 3. RESOLVED to approve the recommendations as set out in the report. Reason for decision As set out in the report. Other options considered As set out in the report.