RESOLVED for Councillor Brian Grocock to be appointed Chair of the Nottingham and Nottinghamshire Fire and Rescue Authority for the 2018/19 municipal Year.

RESOLVED for Councillor Michael Payne to be appointed Vice-Chair of the Nottingham and Nottinghamshire Fire and Rescue Authority for the 2018/19 municipal Year.

Councillor John Handley – leave.

Paddy Tipping (Police and Crime Commissioner).

None.

Of the meeting held on 16 February 2018 (for confirmation)

The minutes of the meeting held on 16 February 2018 were confirmed as a true record and signed by the Chair.

The Chair welcomed Councillor Nicki Brooks, Councillor John Handley, and Councillor Mohammed Saghir as new members of the Authority. The Chief Fire Officer (CFO) will be in touch shortly with a welcome pack and to provide an overview of the Service.

On behalf of the Authority, the Chair will write to past members, Councillor Sybil Fielding, Councillor Liaqat Ali and Councillor Phil Rostance to thank them for their contribution during their time on the Authority.

As previously agreed by the Authority at its meeting on 2 February 2018, in May the Chair, Chief Fire Officer had attended a ceremony of thanks from citizens of Croatia to the Authority and citizens of Nottinghamshire for the donation of firefighting appliances and obsolete equipment which are much valued in Croatia. The Service has been listed in the town‘s book of friendship and an acknowledgement plaque installed in the market square. The Chair thanked Kev Ruane and the other volunteers for enabling this and other work of merit.

The Chair and CFO attended a meeting of all CFOs and Authority Chairs with Her Majesty’s Inspectorate (HMI) at which it became clear that HMI‘s understanding of the Fire and Rescue Sector is increasing. It is anticipated that the inspection of this Authority will start during September or October but members will be informed.

With regard to collaboration, a very productive meeting was held with the Police and Crime Commissioner and Police Colleagues in advance of briefing consultants to undertake a feasibility study of a joint Fire and Police Head Quarters. The findings of the study are scheduled to be submitted the September meeting of the Authority.

Discussions between members of this Authority and Derbyshire’s Fire and Rescue Authority have resulted in requests to both CFOs to establish a Joint Collaboration Board to further consider collaboration opportunities, including potential control room functions.

Members of the Authority were informed of the following events, with further details placed around the table:

Member’s Property Tour – 29 June 2018

Newark Fire Station Opening - 5 September 2018

Member’s Seminar -7 September 2018.

Report of the Clerk and Monitoring Officer

Malcolm Townroe, Clerk and Monitoring Officer, presented the report which lists the Councillors appointed to the Authority by their respective Councils, presents political balance for group places on Committees and asks that groups appoint members to those Committees, for which the meeting dates are provided.

RESOLVED

(1)  to note the following appointments to the Authority:

Nottingham City Council:

  Nottinghamshire County Council:

(2)  to approve the Committee Structure;

(3)  to approve the following appointments, Chairs of Committees and dates of meetings:

  Personnel Committee (to meet as required and the Chair appointed at each meeting)

Appointments Committee (to meet as required)

Strategic Inclusion Board (to meet at the rising of each full Fire Authority meeting excluding the AGM).

Report of the Chief Fire Officer

John Buckley, Chief Fire Officer, presented the report which proposes amendments to the permanent establishment which have been considered and approved for recommendation to the full Authority by the Human Resources Committee at its meeting on 4 May 2018.

To improve efficiency and meet demand, the proposals are to disestablish two vacant Grade 1 Home Safety Check Operative roles and create an additional Grade 3 Specialist Home Safety Operative, with a saving of approximately £16,000.

RESOLVED to

(1)  disestablish the two Grade 1 Home Safety Check Operative roles;

(2)  create an additional Grade 3 Specialist Home Safety Operative role.

John Buckley, Chief Fire Officer, presented the report which informs members of the final Fire and Rescue National Framework, which was implemented on 1 June 2018, following consideration of responses from Fire and Rescue Authorities to the national consultation.

Policy and Strategy Committee approved a draft consultation response at its meeting on 2 February 2018. Members welcomed the amendments made as a result of the consultation response, details of which are provided in the report along with the Framework document.

RESOLVED to note the publication of the revised Fire and Rescue National Framework for England.

Report of the Chief Fire Officer (to follow)

RESOLVED to note the minutes of the following committees:

Community Safety Committee 20 April 2018

Finance and Resources Committee 27 April 2018

Human Resources Committee 04 May 2018

Policy and Strategy Committee 11 May 2018

To consider excluding the public from the meeting during consideration of the remaining items in accordance with Section 100A(4) of the Local Government Act 1972 on the basis that, having regard to all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

RESOLVEDto exclude the public from the meeting during consideration of the remaining item in accordance with Section 100A(4) of the Local Government Act 1972, under Schedule 12A, Paragraph 3, on the basis that, having regard to all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

Report of the Chief Fire Officer

Malcolm Townroe, Clerk and Monitoring Officer, presented the Trading Company Review report.

RESOLVED to approve the recommendations set out in the report and amended at the meeting.