Agenda for Trusts and Charities Committee on Friday, 24th November, 2017, 2.00 pm

Agenda and minutes

Venue: Ground Floor Committee Room - Loxley House, Station Street, Nottingham, NG2 3NG. View directions

Contact: Mark Leavesley  0115 8764302

Items
No. Item

24.

Chair

Minutes:

In the absence of Councillor Hartshorne, Councillor Ali (Vice-Chair) chaired the meeting.

25.

Apologies for absence

Minutes:

Councillor Fergusson  )  personal

Councillor Saghir  )

Councillor Hartshorne - annual leave

26.

Declarations of interests

Minutes:

None.

27.

Minutes pdf icon PDF 111 KB

Last meeting held on 29 September 2017 (for confirmation)

Minutes:

The minutes of the meeting held on 29 September 2017 were confirmed as a correct record and were signed by the Chair of the meeting.

28.

Bridge Estate Property Portfolio Update pdf icon PDF 209 KB

Report of Director of Strategic Assets and Property

Additional documents:

Minutes:

Bevis Mackie presented the report of the Director of Strategic Assets and Property, published in a supplement to the agenda, which provided an update on the Bridge Estate Property Portfolio. A more detailed breakdown in regard to individual properties was contained in exempt appendix 1 (agenda item 9, exempt minute 33).

 

RESOLVED to note the report.

29.

Bridge Estate Trust - Budget and Outturn 2017/18 pdf icon PDF 249 KB

Report of Director of Strategic Finance

Minutes:

Tom Straw presented the report of the Director of Strategic Finance, which detailed the forecast outturn for the Bridge Estate Trust for 2017/18, based on the quarter 2 incomes and expenditure.

 

RESOLVED to note the forecast outturn for 2017/18 as detailed in the report.

30.

Harvey Hadden Stadium Trust and Highfields Park Trust 2016/17 Annual Report & Financial Statements and 2017/18 Forecast Budget Outturn pdf icon PDF 285 KB

Report of Strategic Director of Finance

Additional documents:

Minutes:

Tom Straw presented the report of the Director of Strategic Finance, which included the following in detail:

 

·  Highfields Park Trust 2016/17 Annual Report and financial statement;

·  Highfields Park Trust 2017/18 forecast budget outturn;

·  Harvey Hadden Stadium Trust 2016/17 Annual Report and financial statement;

·  Harvey Hadden Stadium Trust 2017/18 forecast budget outturn.

 

RESOLVED

 

(1)  to note the Highfields Park Trust and Harvey Hadden Stadium Trust 2016/17 Annual Reports and financial statements and the 2017/18 forecast incomes and expenditures;

 

(2)  that, following an independent review of both Trusts’ 2016/17 accounts, the Chair of the Committee be authorised to sign-off both accounts and submit them to the Charity Commission by the deadline of 31 January 2018.

31.

Trent Bridge 'Statement of Significance'

Minutes:

The Committee were introduced to Victoria Hunn, TDR Heritage, who presented the ‘Trent Bridge Statement of Significance’, which included the history of the Bridge, the physical aspects of the structure and future threats to its heritage, including conservation and management requirements.

 

Comments made by the Committee included:

 

·  while the bridge appears structurally sound, the York Stone facing appears to be eroding, and a decision will need to be taken in regard to whether to undertake replacement work purely on aesthetic grounds or, if not financially viable, to only complete the work when necessary on safety grounds. In response, it was stated that the structural condition of the bridge is assessed under inspections carried out by the Highways Team;

 

·  discussion is ongoing in regard to the threat of terrorism and the style of barrier to be placed on the bridge;

 

·  it was understood that English Heritage normally leaves decisions on remedial work to the Authority that owns the site concerned.

 

RESOLVED that the thanks of the Committee to Ms Hunn for the informative document be recorded and the draft ‘Trent Bridge Statement of Significance’ be noted.

32.

Exemption of Public

To consider excluding the public from the meeting during consideration of the remaining items in Accordance with Section 100A(4) of the Local Government Act 1972 on the basis that, having regard to all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information

Minutes:

RESOLVED to exclude the public from the meeting during consideration of the remaining items in accordance with Section 100A(4) of the Local Government Act 1972 on the basis that, having regard to all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

33.

Exempt minutes

Last meeting held on 29 September 2017 (for confirmation)

Minutes:

The exempt minutes of the meeting held on 29 September 2017 were confirmed as a correct record and were signed by the Chair of the meeting.

34.

Bridge Estate Property Portfolio - exempt appendix

Report of Director of Strategic Assets and Property

Minutes:

Bevis Mackie presented the exempt appendix to the report of the Director of Strategic Asset and Property.

 

RESOLVED to approve the recommendations contained in the exempt appendix.