Agenda and minutes

Councillor Smith  -  personal

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None.

Last meeting held on 24 November 2017 (for confirmation)

The Committee agreed the minutes of the meeting held on 24 November 2017 as a correct record and they were signed by the Chair.

Report of Director of Strategic Assets and Property

Bevis Mackie presented the report, which provided an update on the Bridge Estate property portfolio. A more detailed breakdown in regard to individual properties was contained in exempt appendix 1 (agenda item 10, minute 44).

RESOLVED

(1)  to note the report;

(2)  that the Principal Surveyor be requested to:

(a)  inform Highways and any other relevant Council departments that deviation from the agreed timescale in delaying the undertaking of planned maintenance works to Trent Bridge is unacceptable to the Trustees as those works are a ‘paid service’;

(b)  as soon as possible, appoint a consultant to undertake a non-structural survey of Trent Bridge to ascertain its condition to inform future planned maintenance;

(c)  discuss with Highways the timescale for, and proposed design of, replacement safety barriers along Trent Bridge;

(d)  provide Trustees with dates for the annual tour of the property portfolio, to be undertaken during April/May 2018.

Report of Parks Development Manager

James Dymond, Parks Development Manager, presented the report, which detailed the following:

(1)  a proposal to allow the current leasee, Showcase Greens Limited, to construct a further 9 holes of adventure golf within its lease area at Highfields Park, taking it from 18 to 27-hole, the financial information for which was contained in an exempt appendix (minute 41);

(2)  proposals for the future operation of the Highfields Park boating lake.

RESOLVED

(1)  to note the Chief Finance Officers agreement to dispensation from Financial Regulations for the need to tender (email dated 22 January 2018) and, as such, to approve the construction by Showcase Greens Limited of a further 9-hole adventure golf course within its lease area at Highfields Park;

(2)  to delegate authority to the Parks Development Manager to agree concession terms with Showcase Greens Limited for the operation of the additional 9-hole golf course;

(3)  to approve, following a tendering exercise,  the issuing of a contract for the Highfields Park boating lake operation to the successful bidder, noting that Portfolio decision 3003 (dated 03 November 2017) authorised the Director of Sport and Culture to award the contract.

To consider excluding the public from the meeting during consideration of the remaining items in accordance with Section 100A(4) of the Local Government Act 1972 on the grounds that, having considered all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information

RESOLVED to exclude the public from the meeting during consideration of the remaining items in accordance with Section 100(4) of the Local Government Act 1972 on the basis that having regard to all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

Report of Parks Development Manager

RESOLVED, further to minute 39 above, to note the Highfields Park concessions financial information as detailed in the exempt appendix.

Report of Head of Parks, Open Spaces and Investment Funding

Eddie Curry, Head of Parks, Open Spaces and Investment Funding, presented the exempt report, which detailed proposals for improvements at Highfields Park Sports Ground.

RESOLVED to approve the recommendations in the exempt report.

Last meeting held on 24 November 2017 (for confirmation)

The exempt minutes of the meeting held on 24 November 2017 were confirmed as a correct record and were signed by the Chair.

Report of Director of Strategic Assets and Property

Bevis Mackie presented the exempt appendix to the report.

RESOLVED to note the exempt report.

Verbal update by Senior Estates Surveyor

Bevis Mackie presented the exempt report, which detailed rent arrears in respect of Bridge Estate properties.

RESOLVED

(1)  to note the latest position in regards to rent arrears;

(2)  to authorise the use of statutory measures where necessary to enforce payment of debts;

(3)  that the Senior Accountant submits a report, detailing the Bridge Estate VAT liability, to the next meeting.