Agenda and minutes

In the absence of Councillor Hartshorne, the Chair was taken by Councillor Young, the Vice-Chair.

Councillor Smith  )  other Council business

Councillor Saghir  )

If you need advice on declaring an interest, please contact the Governance Officer above, if possible before the day of the meeting

None.

Last meeting held on 14 September 2018 (for confirmation)

The minutes of the meeting held on 14 September 2018 were agreed as a true record and they were signed by the Chair presiding at the meeting.

Report of Director of Strategic Assets and Property

Bevis Mackie, Principal Surveyor, presented the report, updating the Committee on the Bridge Estate property portfolio. A more detailed update in respect of individual properties was contained in an exempt appendix (agenda items 9 and 10, minutes 31 and 32).

RESOLVED to note the update.

Report of Director of Strategic Finance

At this point Councillor Hartshorne arrived and assumed the Chair for the remainder of the meeting.

Tom Straw, Senior Accountant, presented the report, which detailed the Bridge Estate post audit financial outturn and Annual Report for 2017/18.

RESOLVED that the 2017/18 financial outturn and Annual Report, as detailed in the report, be noted.

Report of the Director of Strategic Finance

Tom Straw, Senior Accountant, presented the report, which detailed the Harvey Hadden Stadium and Highfields Leisure Park Trusts’ draft financial outturns 2017/18, including any variances from 2016/17.

During discussion, the Chair stated that he had received a complaint from the Harvey Hadden Stadium operators regarding grounds maintenance at the venue.

RESOLVED

(1)  that the draft 2017/18 outturns, in respect of Harvey Hadden Stadium and Highfields Leisure Park, be noted and that the Chair of the Committee is authorised to sign the audited accounts for both Trusts;

(2)  that the Head of Parks, Open Spaces and Investment Funding be requested to:

(i)  contact members outside of the meeting to explain the reason for any variance between 2016/17 and 2017/18;

(ii)  (a)  if not already, include grounds maintenance at Harvey Hadden Stadium in any existing Asset Management Plan; or

  (b)  create an Asset Management Plan for Harvey Hadden Stadium, to include grounds maintenance.

To consider excluding the public from the meeting during consideration of the remaining items in accordance with Section 100A(4) of the Local Government Act 1972 on the basis that, having regard to all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information by virtue of Paragraphs 3 and 5 of Part 1 of Schedule 12A of the Act

RESOLVED to exclude the public from the meeting during consideration of the remaining items in accordance with Section 100(4) of the Local Government Act 1972 on the basis that having regard to all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

Last meeting held on 14 September 2018 (for confirmation)

The exempt minutes of the meeting held on 14 September 2018 were agreed as a true record and they were signed by the Chair.

Bevis Mackie, Principal Surveyor, and Dionne Screaton, Solicitor, presented an exempt appendix to the report, and documents handed around the table detailing the latest position in respect of various properties. Detail is recorded in an exempt minute.

RESOLVED to note the exempt appendix and additional up to date information.

Bevis Mackie, Principal Surveyor, updated the Committee in respect of current rent arrears at Bridge Estate properties.

RESOLVED to note the latest position.