Agenda for Wollaton and Lenton Abbey Area Committee (Area 7) on Monday, 19th June, 2017, 5.00 pm

Agenda and minutes

Venue: Dining Room - The Council House, Old Market Square, Nottingham, NG1 2DT. View directions

Contact: Catherine Ziane-Pryor  Tel: 0115 8764298

Items
No. Item

1.

APPOINTMENT OF CHAIR

Minutes:

Councillor Steve Battlemuch is appointed Chair for the municipal Year 2017/18.

2.

APPOINTMENT OF VICE-CHAIR

Minutes:

Councillor Sally Longford is appointed Vice-Chair.

3.

APOLOGIES FOR ABSENCE

Minutes:

Councillor Georgina Culley – other Council business

Anthony Swannell

Sylvia Taylor

Dr Chris Bignell

Abel Hartman and Ismail Sudurdeen

 

4.

DECLARATIONS OF INTERESTS

Minutes:

Although not formally required to do so, Councillor Sam Webster informed the Committee that in relation to Agenda Item 8, Nottingham City Homes Update (Minute 8), he is a City Council appointed Board member of Nottingham City Homes. This did not preclude him for speaking or voting on the item.

5.

MINUTES

5a

28 NOVEMBER 2016 pdf icon PDF 285 KB

Of the meeting held on 28 November 2016 (for confirmation)

Minutes:

The minutes of the meeting held on 28 November 2016, were confirmed as a true record and signed by the Chair.

5b

27 FEBRUARY 2017 pdf icon PDF 286 KB

of the meeting held on 27 February 2017 (for confirmation)

Minutes:

Subject to clarifying in minute 85, ‘Declarations of Interests’, that Councillor Georgina Culley declared an interest in agenda item 4, ‘Proposals for a Scheme Of Selective Licensing for Privately Rented Housing’, the minutes of the meeting held on the 27 February 2017 were confirmed as a true record and signed by the Chair.

 

6.

LOCAL POLICING UPDATE

Minutes:

Nottinghamshire Police inspectors Robert Wilson and Gordon Fenwick were in attendance to update the Committee on local Policing issues.

 

Following the very serious and disturbing terrorist events at a national level, local Police aim to reassure citizens with their increased visible presence. As a result beat timings have altered and contact with community leaders has increased in addition to normal Policing business. It is recognised national events have had an impact on local communities, but citizens should be assured that the Police do prioritise and respond where risks are identified;

 

It is noted that the way in which crimes are recorded has changed with incidents being classed as a crime when reported and prior to confirmation that a crime has been committed. This recording method will provide what initially appear to be high crime figures when compared against the same period last year, but will eventually provide more comparative data.

 

Police inspector Robert Wilson provided a verbal update policing issues in Wollaton East and Lenton Abbey ward since the last meeting. The following points were highlighted with statistics for the Area against the same period last year:

 

  i.  violent incidents were down by 1 (-5%);

  ii.  burglary overall is down by 8 incidents (-53%);

  iii.  four more vehicles were stolen;

  iv.  there were five more thefts from vehicles;

  v.  bicycle thefts and theft of the items has remained the same;

  vi.  four reports of antisocial behaviour were received (-12%)

 

Police inspector Gordon Fenwick provided a verbal update policing issues in Wollaton West ward since the last meeting. The following points were highlighted:

 

  i.  overall there were additional 37 crimes, which is still below are in the city average;

  ii.  there were 3 additional burglaries;

  iii.  there were 16 fewer auto crime theft incidents (-61%);

  iv.  9 fewer incidents of criminal damage;

  v.  there were 7 hate related incidents, of which, 4 are considered hate crime;

  vi.  there were an additional 21 antisocial behaviour reports (+46%), including public disorder offences.

 

A Policing Week of Action has been held.  Concerns have been raised regarding issues on the Grangewood Estate, but no incidents have been reported to the Police. Two Police Officers are to undertake a Police Day of Action and will liaise with other partner organisations to help identify issues on the estate and how they can best be resolved.

 

Off-road motorbikes in Wollaton Park remain a problem and whilst the Police do have trained motorcycle offices, they do not currently have bikes, but will be borrowing motorcycles from the West Bridgford Police colleagues. In addition CCTV including a mobile CCTV van will be used to assist in identifying offenders.

 

Following the assault of a woman jogger several weeks ago, overt and covert policing has taken place in the Park. No further incidents have been reported or issues raised.

 

With regard to the Torvill drive 20 mph speed limit, 242 cars have been speed scanned and 15 vehicles were found to be speeding and either warned or issued penalties. A similar  ...  view the full minutes text for item 6.

7.

EARLY YEARS pdf icon PDF 324 KB

Additional documents:

Minutes:

Carmen Barnes, Family Support Manager in the Early Help Service, delivered a brief verbal presentation to accompany the documents in the agenda which inform the Committee of the Early Years Services available in the Area, how services are monitored, who accesses the services, what the main challenges are, and how results are assessed. Current session details are listed in the agenda documents which also includes the ‘Children and Adolescent Mental Health Services’ (CAHMS) newsletter.

 

The following points were highlighted and responses given to questions:

 

(a)  Children’s Centres across the City are mainly focused on delivering services for children under five years old and from 5 to 19 years old;

 

(b)  sessions run at Children’s Centres include open access, where any parent and child can attend, and targeted sessions for families referred by social workers, where  specific needs such as parenting support and child behaviour issues have been identified;

 

(c)  currently open access and targeted support sessions are provided at Balloon Woods and Wollaton Children’s Centre;

 

(d)  the Early Years’ Service is currently recruiting to 3 posts to enable current local need to be met and identify and fill gaps in service provision;

 

(e)  CAMHS provides one to one work with young people to support them through trauma with therapeutic work and support with emotional, mental and self-harm issues;

 

(f)  attendance by the 5 to 19 year old group of young people and their parents has been low, but once recruitment is complete further engagement work will take place;

 

(g)  a City-wide programme of Summer Holiday activities and events for young people of all ages is currently being compiled and will be confirmed shortly.

 

The Committee’s comments included:

 

(h)  the Harrow Road Early Years targeted sessions are valuable and necessary as child development and family issues have been identified which can then be addressed;

 

(i)  investment at an early stage of childhood and parenthood at ward level is important to have a positive, long-term impact on local communities and society in general. Where services are not statutory, finding the funding can be very difficult but the investment is worthwhile and a massive benefit.

 

RESOLVED to note the update.

 

8.

NOTTINGHAM CITY HOMES UPDATE pdf icon PDF 142 KB

Report of Chief Executive of Nottingham City Homes, presented by Paul Howard, Tenancy and Estate Manager.

Additional documents:

Minutes:

Paul Howard, Tenancy and Estate Manager for Nottingham City Homes, presented the report which updated the Committee on Nottingham City Homes (NCH) performance, engagement activity and requested consideration of an environmental project.

 

In reference to the Grenfell Tower fire on 14 June 2017, Paul Howard informed the Committee that NCH has issued a statement on the website regarding fire safety procedures and provision, and informed the Committee that reviews of safety and risks had and were urgently being undertaken. The Committee were assured that Capitol Court flats undergo a monthly fire alarm test and the exterior cladding is different to that used on Grenfell Tower.

 

Across the City, residents of high rise NCH buildings have received letters regarding work to be done in their blocks to increase fire safety. Investigations continue as to the type of some cladding of buildings and any residents concerned about this can refer to the NCH Statement or contact Nottingham City Homes on 0115 9152222 with any queries. Responses may not be given be given over the phone but callers will be contacted.

 

With regard to the update report, volunteer Street Champions are being recruited to undertake as much or as little as they want, but they need to care about their community, be observant and able identify where neighbours may need help. For further information please contact NCH on 0115 746 9100 or involved@nottinghamcityhomes.org.uk

 

Due to staffing changes and one housing patch manager being moved to a different part of the City, housing areas will be changing. The Committee will provide be provided with more information at a later date.

 

Is noted that in appendix 2, the tenant survey regarding antisocial behaviour services has reached the highest satisfaction levels so far at 87.5%.

 

RESOLVED

 

(1)  to note the update and performance information in Appendices 1 and 2 to the report;

 

(2)  to note the allocation of funds:

 

Ward

Actual Budget

Schemes Approved

Schemes Committed

Schemes De-Committed

Remaining Budget

Wollaton West

£12,226.17

£0

£0

£0

£12,226.17

Wollaton East & Lenton Abbey

£45,817.57

£0

£0

£0

£45,817.57

 

(3)  to approve the NCH Environmental  funding request below which is a contribution to the joint NCC and NCH Area Capital Fund Scheme:

 

Address

Request

Reason

Cost

59 Woodside Road

Phase 3 hardstanding project – fit hardstanding and carry out associated works.

Parking issues on Woodside Road and associated damage to verges. Joint project with NCC.

£9558.00

 

9.

COMMUNITY REPRESENTATIVE UPDATES

The opportunity to for Community Representatives to raise issues of concern and provide feedback on events.

Minutes:

Community representatives were invited to update the Committee on any issues relevant to their group.

 

Lenton Abbey residents Association (Adam McGregor)

With specific reference to the changes in future funding, it is vital that organisations provide activities which engage citizens in numbers large enough to ensure that sessions, and facilities can be considered a ‘going concern’.

Councillor Sally Longford commented that with regard to some activities, although publicity has been substantial, more community involvement and engagement is required to ensure ongoing funding.

The Chair suggested that due to the location of the Sheila Roper Centre, activities and facilities should also be publicised to nearby Beeston residents to ensure the highest possible uptake.

 

Wollaton Park Residents Association (Sue Twyford)

Residents are concerned that the NG8 newsletter is not distributed within the Wollaton area. Although this is a private publication, it is understood that the newsletter distributors do not possess a license to distribute in the broader NG8 area.

 

Houses in Multiple Occupation (HMOs) continue to be an issue in the area with more properties being converted and multiple households living together in one property. One of the major concerns is that many landlords and tenants do not generally look after the properties or gardens, don’t have knowledge, care nor respect of and for the local area, community or residents.

Councillor Sam Webster commented that communities need a balanced and Nottingham is a victim of its own success with the number of HMOs falling below saturation levels.

Sue Twyford responded that other cities have set their HMO saturation point at very different levels to Nottingham which opted for 25% of the housing stock. Southampton has saturation point of 10% and 20% (2 areas), Solihull 20%, Glasgow 5%, and Birmingham 10%.

 

Councillor Sam Webster agreed to discuss this point with Planning Department colleagues.

Councillor Sally Longford explained that when article 4 was introduced, the City Council had to consider where to place the HMO saturation point. If the percentage was too high it would not be accepted and if you saturation point was too low, the accommodation needed for citizens would not be provided. The 25% figure was selected as a result of considering the whole of the super output area statistics. However, now that the figure has been approved by Central Government it would be very difficult to go to appeal and ask for it to be overturned. However the issue will be discussed with Planning Officers, who were also shocked by the HMO saturation levels set by some other cities.

 

There is some confusion with regard to what is and is not acceptable within the Wollaton Conservation Area, regarding dormer windows. Councillor Sally Longford responded that with regard to the bungalows with high pitched roofs, dormer windows were only acceptable in some circumstances to the rear of the property and not to the front or side. Following a planning application for a dormer window to the side roof of a house on Charnock Avenue, the opinion of surrounding residents was  ...  view the full minutes text for item 9.

10.

AREA WARD REPORTS pdf icon PDF 393 KB

Report of the Director of Neighbourhood Services

Minutes:

Lylse-Anne Renwick, Neighbourhood Development Officer for Wollaton West Ward, and Pauline Dorey, Neighbourhood Development Officer for Wollaton East and Lenton Abbey Ward, presented the report which informs the Committee of the current priorities and issues within each ward and the actions taken and planned to address those issues. The report also provides details of forthcoming events and activities.

 

In addition to the events listed, the following free community events were highlighted:

 

o  Saturday 1 July 2017 – Lenton Abbey Fun Day, on Lenton Abbey Park, 1-5pm;

 

o  Friday 28 July 2017 – Farndon Green Fun Day, Farndon Green Wollaton Park Estate, 1-4pm.

 

RESOLVED to note the progress:

 

(1)  on Ward priorities and other supporting information including the issues being addressed by each Neighbourhood Action Team; 

 

(2)  made against existing Councillor pledges.

 

11.

AREA CAPITAL REPORT pdf icon PDF 211 KB

Report of Director of Neighbourhood Services

 

Additional documents:

Minutes:

Lylse-Anne Renwick, Neighbourhood Development Officer for Wollaton West Ward, and Pauline Dorey, Neighbourhood Development Officer for Wollaton East and Lenton Abbey Ward, presented the report which informs the Committee of the Area Capital spend to date for 2017/18 for both wards and requests funding for further schemes.

 

RESOLVED

 

(1)  for the Wollaton East & Lenton Abbey Ward:

 

(a)  to approve the following Local Transport Plan (LTP)  scheme

 

Location

Type

Estimate

Details

Manton Crescent

 

Footpaths

 

 

£36,400

 

 

Reconstruction of footpath on even-numbered side of Manton Crescent as part of a 2 year match-funded scheme (LTP contribution)

 

(b)  to approve the following Public Realm Scheme:

 

Location

Type

Estimate

Details

 

Manton Crescent

 

Footpaths

 

 

£11,895

 

 

Reconstruction of footpath on even-numbered side of Manton Crescent as part of a 2 year match-funded scheme (PR contribution)

 

Lenton Abbey

Lining

£5,500

Relining of identified streets across the Lenton Abbey area

 

Woodside Road (Phase 3)

Parking

£2,126

Further contribution to existing joint scheme with NCH

 

 

 

 

 

Total Public Realm Schemes

£19,521

 

(c)  to approve following de-commitment:

 

Location

Type

Reason

Amount

 

Wollaton Park estate

Twitchell

Alteration to scheme

£1,518

 

 

 

 

 

 

Total De-committed

£1,518

 

(d)  to note the monies available:

 

2017 - 2018 LTP allocation

£36,400

LTP carried forward from 2016 - 2017

£0

2017 - 2018 Public Realm allocation

£21,900

Public Realm carried forward from 2016 - 2017

£14,404

Total Available 2017 - 2018 ACF

£72,704

Less LTP schemes

-

£36,400

 

Less Public Realm schemes

-

£19,521

 

De-committed funds

+

£1,518

 

Remaining available balance

£18,301

 

LTP element remaining

£0

 

Public Realm element remaining

£18,301

 

 

(2)  for the Wollaton West Ward:

 

(a)  to note that there are no Local Transport Plan (LTP)  schemes proposed at this time;

 

(b)  to approve the following Public Realm schemes:

 

Location

Type

Estimate

Details

Old Coach Road

 

area improvement

 

£1,276

 

 

Removal of 5 x existing static bollards and replacement with drop-down lockable bollards to provide emergency access

Link Footpath

 

 

area improvement

 

£907

 

 

Restore / make safe surface on link footpath from Harrow Road to Sutton Passeys Crescent (joint scheme with WELA)

Wollaton West ward planters

area improvement

£1,431

 

Provision of additional planters and troughs, with maintenance and upkeep of these and existing planters

Bramcote Lane

area improvement

£2,040

 

Provision of planted willow sculptures at identified locations on Bramcote Lane

 

 

 

 

Total Public Realm schemes

£5,654

 

(c)  to approve the following de-commitment:

 

Location

Type

Reason

Amount

Torvill Drive

 

area improvement- Removal of A-frame barriers to increase public access

Underspend

 

£406

 

Wollaton Road planters

area improvement - Provision of planters

Underspend

£281

 

Total De-committed

£687

 

 

(d)  to note the monies available:


 

 

2017 - 2018 LTP allocation

£31,900

LTP carried forward from 2016 - 2017

£0

2017 - 2018 Public Realm allocation

£19,100

Public Realm carried forward from 2016 - 2017

£38

Total Available 2017 - 2018 ACF

£51,038

Less LTP schemes

-

£0

Less Public Realm schemes

-

£5,654

De-committed funds

+

£687

Remaining available balance

£46,071

LTP element remaining

£31,900

Public Realm element remaining

£14,171

 

12.

WARD COUNCILLOR BUDGET pdf icon PDF 142 KB

Report of Director of Neighbourhood Services

Minutes:

Lylse-Anne Renwick, Neighbourhood Development Officer for Wollaton West, and Pauline Dorey, Neighbourhood Development Officer for Wollaton East and Lenton Abbey, presented the report which informs the Committee of action taken under delegated authority following requests from Councillors for schemes to be funded from Ward Councillor Budgets.

 

RESOLVED

 

(1)  to note the following allocations from Councillors Longford and Webster for Wollaton East and Lenton Abbey and the remaining funds:

 

Allocated Schemes

Amount (total)

Neighbourhood Transformation WELA ward

£ 3,000.00

Lenton Abbey Families Summer Seaside Trip - contribution

£  600.00

TOTAL

£ 3,600.00

 

Balance brought forward 2015/16 (including historical funds)

£4,133

Allocation 2017/18

£10,000

Total available allocation

£14,133

Total de-committed

0

Total allocated at 18/6/2017

£ 3,600

Total unallocated at 18/6/2017

£10,533

 

 

 

 

 

 

 

 

 

(2)  to note the following allocation by Councillor for Wollaton West and the remaining funds:

 

Allocated Schemes

Councillor(s)

Amount (total)

Heritage Open Days Publicity 2016 Booklet Contribution

Councillor Battlemuch

£100

Wollaton Park Community Centre Garden

Councillor Battlemuch

£200

 

TOTAL

£300

 

Balance brought forward 2015/16 (including historical funds)

£7,647

Allocation 2017/18

£15,000

Total available allocation

£22,647

Total de-committed

0

Total allocated at 18/6/2017

£300

Total unallocated at 18/6/2017

£22,447

 

13.

FUTURE MEETING DATES

To approve the future meetings of the Committee on Mondays at 5pm:

 

18 September 2017

11 December 2017

26 February 2018

 

Minutes:

RESOLVED for the Committee to meet on the following Mondays at 5pm in the Council House:

 

18 September 2017

11 December 2017

26 February 2018