Agenda and draft minutes

Trusts and Charities Committee
Friday, 29th September, 2017 2.00 pm

Venue: Ground Floor Committee Room - Loxley House, Station Street, Nottingham, NG2 3NG. View directions

Contact: Mark Leavesley  0115 8764302

Items
No. Item

16.

Apologies for absence

Minutes:

Councillor Andrew Rule – leave

Councillor Steve Young – personal

Councillor Anne Peach – for lateness

17.

Declarations of interests

If you need any advice on declaring an interest, please contact the Governance Officer above, if possible before the day of the meeting

Minutes:

None.

18.

Minutes pdf icon PDF 239 KB

Last meeting held on 21 July 2017 (for confirmation)

Minutes:

The minutes of the meeting held on 21 July 2017 were confirmed as a true record and signed by the Chair.

 

The Chair requested that the Bridge Estate Tour take place before the end of April 2018.

19.

Bridge Estate property portfolio - update pdf icon PDF 208 KB

Report of Senior Estates Surveyor

Additional documents:

Minutes:

Bevis Mackie, Senior Estates Surveyor, presented the report of the Director of Strategic Assets and Property, which provides an update on the Bridge Estate Property Portfolio. Further more detailed information for Trustees on individual properties is included within the exempt appendix.

 

RESOLVED to note the updates relating to individual Bridge Estate properties.

 

20.

Bridge Estate Annual Report 2016/17 pdf icon PDF 246 KB

Report of Senior Accountant (Capital Programmes)

Additional documents:

Minutes:

Thomas Straw, Senior Accountant Capital Programmes, presented the report of the Director of Strategic Finance, which provides a financial statement and the Annual Report which details the activity of the Charity during the financial 2016/17. Also included is the Audit Highlights Memorandum

 

Further information on activity relating to Century House and HMRC is contained within the exempt appendix.

 

RESOLVED to approve:

 

(1)  the Bridge Estate Annual Report for the financial year 2016/17;

 

(2)  the Letter of Representation included within the Audit Highlights Memorandum attached to the report.

 

21.

Exclusion of public

To consider excluding the public from the meeting during consideration of the remaining items in accordance with Section 100A(4) of the Local Government Act 1972 on the basis that, having regard to all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

Minutes:

RESOLVED to exclude the public from the meeting during consideration of the remaining items in accordance with Section 100A(4) of the Local Government Act 1972 on the basis that, having regard to all the circumstances, the public interest in maintaining the exemption outweighs in the public interest in disclosing the information.

 

22.

Bridge Estate property portfolio - update (exempt appendix)

Additional documents:

Minutes:

Bevis Mackie, Senior Estates Surveyor, presented the exempt appendix to the report of the Director of Strategic Asset and Property Management, with contributions from Connie Green, Solicitor, and Thomas Straw, Senior Accountant for Capital Programmes.

 

RESOLVED to note the update and approve the recommendations.

 

23.

Exempt minutes

Last meeting held on 21 July 2017 (for confirmation)

Minutes:

The exempt minutes of the meeting held on 21 July 2017 were confirmed as a true record and signed by the Chair.