Agenda for Commissioning and Procurement Executive Committee on Tuesday, 12th December, 2017, 10.00 am

Agenda and minutes

Venue: LH 0.06 - Loxley House, Station Street, Nottingham, NG2 3NG. View directions

Contact: Kate Morris, Governance Officer  Email: kate.morris2@nottinghamcity.gov.uk

Items
No. Item

42.

Apologies

Minutes:

Councillor Nick McDonald – work commitments

Councillor Jane Urquhart – work commitments

43.

Declarations of Interests

Minutes:

None.

44.

Minutes pdf icon PDF 140 KB

To confirm the minutes of the meeting held on 14 November 2017

Minutes:

The minutes of the meeting held on 14 November 2017 were agreed as a true record and they were signed by the Chair.

45.

Wide Area Network (WAN) service purchase - Key Decision pdf icon PDF 224 KB

Report of the Corporate Director for Strategy & Resources

Minutes:

Paul Burrows, IT Change, Projects and Strategy Manager, introduced a report of the Portfolio Holder for Community and Customer Services to enter into a contract to purchase Wide Area Network (WAN) connectivity, in order to connect Council offices to each other and to other organisations to enable digital communications.

 

During discussion, it was confirmed that the contract cost will be tracked closely, and if the service was delivered below estimates then savings could accrue. A change control process was built into the contract to take account of revised requirements arising from changes to the network size.

 

RESOLVED to

 

(1)  delegate authority to the Corporate Director for Strategy & Resources to enter into a single 3 year contract through the CCS framework (with the option of extension by a further 2 year period) with the supplier offering best value for Wide Area Network (WAN) services, which is a combination of both Voice and Data Circuits;

 

(2)  approve the expenditure of up to £ 2.5 million from the IT Efficiency Fund to fund the supply of WAN services for the contracted period.

 

Reasons for decisions

 

To comply with Financial Regulations relating to testing the market to demonstrate best value for money is being obtained.

 

The current contract for WAN connectivity will end in October 2018 and so authorisation is sought to enter an exercise in compliance with Financial Regulations to purchase this service.  The contract will be for 3 years with an option to extend for a further 2 year period.

 

A new supplier of the service will require a significant period of time to set up to provide the service and so it is planned to undertake the purchasing exercise well in advance of the end of the contract.

 

Other Options considered

 

Extended the current contract under the terms it was awarded for a further two 1 year periods.  This option was rejected as it is believed greater value for money can be achieved through a competitive exercise.

46.

Mental Health Accommodation and Support Pathways - Extension of Commissioned Mental Health Services - Key Decision pdf icon PDF 250 KB

Report of the Director of Commissioning and Procurement

Additional documents:

Minutes:

Christine Oliver, Head of Commissioning, introduced a report of the Portfolio Holder for Adults and Health, to approve the extensions of a number of contracts for Housing Related Support services for people with mental ill health.

 

During discussion, it was confirmed that the proposals will deliver increased provision without an increase in cost. A strategic commissioning review of mental health services will be required before the end of the extension period.

 

RESOLVED to

 

(1)   approve spend on services and agree to exercise the option to extend, as outlined in Appendix 1, table 1;

 

(2)  approve dispensation from Contract Procedure Rules5.1.1 and 5.1.2 in accordance with Financial Regulation 3.29 to allow for extensionsand funding of services as outlined in Appendix 1, table 2;

 

(3)  delegate authority to the Head of Contracting and Procurement to issueextensions to contracts up to the values noted in Appendix 1;

 

(4)  note that the further delivery of Star - Hughenden is subject to agreement by NHS Nottingham City Clinical Commissioning Group to maintain joint funding;

 

(5)  note that Phase 2 of the Mental Health Strategic Commissioning Review of wider support for citizens with mental ill health will be undertaken.

 

Reasons for decisions

 

These services were reviewed recently within the first phase of the Mental Health Strategic Commissioning Review (SCR). The review concluded that these services are operating effectively in line with current requirements. These services also enable the Council to deliver against its statutory requirements under the Mental Health Act 1983 and the Care Act 2014.

 

The Head of Contracting and Procurement will ensure that the best value possible is obtained in respect of the ongoing delivery of these services through negotiations with providers prior to the extension of agreements.

 

Nottingham City Council (NCC) and NHS Nottingham City CCG fund Star – Hughenden, one of the supported accommodation services jointly. The further delivery of this service is subject to Nottingham City CCG maintaining its funding.

 

The first phase of the Mental Health SCR identified the need for further investigation of the wider arrangements in place to respond to the health and social care needs of citizens with mental ill health and to promote their independence. A second phase of the Mental Health SCR with Nottingham City CCG will be undertaken. This will enable both organisations to identify opportunities to maximise resources and deliver improved outcomes for citizens through closer alignment and integration of commissioning.

 

The extension of current contracts is recommended in order to align the delivery of these services with the Council’s commissioning activity for 2017/18.  The extensions will allow for Phase 2 of the Mental Health SCR to be completed. 

It would not be practical or feasible to bring in a new provider and transition vulnerable citizens into the new services for a short period before the implementation of longer term commissioning decisions under phase 2. 

 

Other options considered

 

To re-commission services now: This option was not recommended because further work is needed to ensure that services and  ...  view the full minutes text for item 46.