Agenda and minutes

RESOLVED that Councillor Young be appointed Vice-Chair for the remainder of the municipal year 2018-19.

Councillor Jones  )

Councillor Rule  )  annual leave

Councillor Smith  )

If you need advice on declaring an interest, please contact the Governance Officer above, if possible before the day of the meeting

None.

Last meeting held 23 March 2018 (for confirmation)

The Committee confirmed the minutes of the meeting held on 23 March 2018 as a correct record and they were signed by the Chair.

Report of Director of Strategic Assets and Property

This item was deferred to a future meeting.

Report of Director of Strategic Assets and Property

Bevis Mackie presented the report, which provided an update on the Bridge Estate property portfolio. A more detailed breakdown in regard to individual properties was contained in an exempt appendix (agenda and minute items 12).

RESOLVED to note the update.

Report of Director of Strategic Finance

Tom Straw, Senior Accountant - Capital Programmes, presented the report, which detailed the draft 2017-18 Bridge Estate outturn, including any variance from 2016-17.

RESOLVED that

(1)  the report be noted;

(2)  authority to sign-off the final audited Bridge Estate accounts be delegated to the Chair of the Committee;

(3)  the proposed reserve movements, as detailed in section 4.3 of the report, be approved.

To consider meeting at 12 noon on the following Fridays:

2018

07 September

21 December

2019

29 March

A proposal to move from 6 to 4 meetings per year was put forward and discussed. The Committee were generally in favour, although it was stated that members still needed to be informed of decisions being taken between meetings to ensure proper oversight and direction of the Trust. It was also agreed that if the Committee considered at a later stage that a reduced number of meetings was not offering sufficient scrutiny, 6 meetings per year would be reinstated.

In response, it was stated that, as presently, Trustees will continue to be kept informed, with any decisions taken under the Committee’s ‘Scheme of Delegation’ (agreed in July 2017) being reported to the next available meeting.

It was also stated that the new cycle of meetings would not clash with any other meetings Councillors attended, and would be set in line with the requirements of annual returns, financial reporting etc.

RESOLVED to meet 4 times per year, at 12.30pm, on the following Fridays, where possible in meeting room LB31, Loxley House, during the 2018-19 municipal year:

2018

21 September

07 December

2019

15 March

To consider excluding the public from the meeting during consideration of the remaining items in accordance with Section 100A(4) of the Local Government Act 1972 on the basis that, having regard to all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information by virtue of Paragraphs 1, 3, 5 and 7 of Part 1 of Schedule 12A of the Act.

RESOLVED to exclude the public from the meeting during consideration of the remaining items in accordance with Section 100(4) of the Local Government Act 1972 on the basis that having regard to all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

Last meeting held 23 March 2018 (for confirmation)

The Committee confirmed the exempt minutes of the meeting held on 23 March 2018 as a correct record and they were signed by the Chair.

This item was deferred to a future meeting.

Bevis Mackie, Principal Surveyor, Tom Straw, Senior Accountant - Capital Programmes, and Dionne Screaton, Solicitor, presented an exempt appendix to the report.

RESOLVED to note the detailed exempt information in regard to individual Bridge Estate properties.

Principal Surveyor to report

Bevis Mackie, Principal Surveyor, updated the Committee in respect of current rent arrears at Bridge Estate properties.

RESOLVED to note the latest position.