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'Nottingham City Council'
2021-10-11T16:15:10
2021-10-11T16:17:19+01:00
2021-10-11T16:17:19+01:00
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(HR Advice: )Tj
140 0 Td
(The proposal seeks to utilise the outlined funding to enable a restructu\
ring of the Service. This restructuring will involve the extension)Tj
0 -12.5 TD
(of existing contracts, conversion of temporary contracts to permanent ar\
rangements and finally the creation of new job roles to assist)Tj
T*
(with service delivery. )Tj
0 -17 TD
(In making the decision, regard should be given to the following: )Tj
0 -25 TD
[(1.)-278(Appropriate resourcing levels will not only help with direct service del\
ivery and capacity, but also support the wellbeing and workload)]TJ
0 -12.5 TD
(management of existing officers. )Tj
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[(2.)-278(Consideration, however, needs to be given to potential additional liabil\
ities that may occur, should alternative funding streams not)]TJ
0 -12.5 TD
(become available at the end of the funding, or should the funding reduce\
. In particular, this would include redundancy costs. An)Tj
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(increased, permanent establishment would have a higher potential exit co\
st liability. )Tj
0 -29.5 TD
[(3.)-278(Recruitment to new roles should see employees recruited to the 'level 1'\
salary of their grade, so consideration and budgeting to allow)]TJ
0 -12.5 TD
(for an increase to 'level 2' at the end of the first 12 months should be\
made. )Tj
0 -28 TD
[(4.)-278(The restructuring process will require the Service to engage and consult\
with both the affected workforce and its recognised)]TJ
0 -12.5 TD
(representatives. A further paper detailing this process is due to be sub\
mitted, but management should make provision for a 45-day)Tj
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(consultation process. External recruitment processes can take between 3 \
and 6 months, depending on required notice periods, before)Tj
T*
(resources can be secured, and so a short term strategy to manage this tr\
ansition should be considered. )Tj
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(Advice provided by Paul Slater \(HR Business Lead\) on 17/09/2021. )Tj
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(IT Advice: )Tj
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(The IT Service supports the proposals made in this delegated decision. T\
he IT Service will work with colleagues to ensure that suitable)Tj
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(IT systems are acquired and operated to fulfil the delivery of the plann\
ed services. )Tj
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(Advice provided by Paul J. Burrows \(IT Change, Projects and Strategy Ma\
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(David Mellen \(Leader/ PH Strategic Regeneration Communications\) )Tj
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(Chief Finance Officer's Comments: )Tj
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(Reference Number: 4396, Page No: 7 of 7)Tj
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(Finance Advice: )Tj
140 0 Td
(The Ministry for Housing, Communities and Local Government \(MCHLG\) has\
awarded the Council \2431,296,452 for the financial year)Tj
0 -12.5 TD
(2021/22 in order for them to continue with Homelessness Prevention and c\
ontinue working towards implementing the Homelessness)Tj
T*
(Reduction Act. This decision seeks the approval to receive and spend the\
allocation along with a further \243417,847 of unspent, accrued)Tj
T*
(funding from previous years as approved by MHCLG. )Tj
0 -31 TD
(This is an increase in allocation from the previous year \(\243969,035\)\
and a decision to combine the 2 previous grant streams, Flexible)Tj
0 -12.5 TD
(Homeless Support and the Homelessness Reduction Grant to create one fund\
for ease is now referred to as the Homeless Prevention)Tj
T*
(Grant \(HPG\). )Tj
0 -29.5 TD
(The schedule of planned spend totalling \2431,714,299 as detailed in the\
Exempt Appendix is aligned to the purposes of the grant. It is to be)Tj
0 -12.5 TD
(monitored monthly. Any re-allocation or reasonable adjustments require t\
he approval of the Corporate Director for City Development)Tj
T*
(and Growth, but must stay within the the funding envelope. The planned s\
pend also seeks the approval to fund permanent posts. This)Tj
T*
(will not affect the financial element of this project as most post holde\
rs have worked on this project for a number of years. Any)Tj
T*
(entitlement to exit payments need to be considered if future funding str\
eams are to reduce/end. )Tj
0 -32.5 TD
(The request for dispensation of Financial Regulations is considered to b\
e appropriate as it requires the continuation of contracts with)Tj
0 -12.5 TD
(providers with specialist knowledge and expertise with a good track reco\
rd of delivery of outcomes. )Tj
0 -28 TD
(Advice provided by Michelle Pullen \(Commercial Business Partner\) on 10\
/09/2021. )Tj
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[(Procurement Advice: )-3664(Dispensation from the Contract Procedure Rules 4.1.1 and dispensation fr\
om Contract Procedure Rules 4.1.2 for the services as set out)]TJ
140 -12.5 Td
(in the Exempt Appendix 1, in accordance with Financial Regulation \(3.29\
\) \(Operational Issues\), are supported from a Procurement)Tj
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(perspective for funding to be spent as specified in the Programme for us\
e for Homelessness Prevention Grant 2021-22 in Exempt)Tj
T*
(Appendix A. This funding will ensure that the Council utilises the avail\
able Government funding to ensure it can respond appropriately)Tj
T*
(to the statutory requirements within the Homelessness Reduction Act and \
that when required, temporary accommodation is suitable)Tj
T*
(and use of hotels is avoided as much as possible. The individual values \
of these proposals fall below the UK procurement threshold,)Tj
T*
(and is supported from a Procurement perspective. It should be ensured th\
at there are appropriate contractual arrangements in place)Tj
T*
(with providers. The use of this funding should comply with the Ministry \
for Housing, Communities and Local Government grant)Tj
T*
(conditions and suitable agreements should be in place with external prov\
iders to ensure compliance and satisfactory performance. )Tj
0 -38.5 TD
(Advice provided by Julie Herrod \(Procurement Officer\) on 29/09/2021. )Tj
/T1_1 10 Tf
173.115 -156.276 Td
(Reference Number: 4396, Page No: 6 of 7)Tj
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(Legal Advice: )Tj
140 0 Td
(The Council may accept the grant under its general powers granted by the\
Localism Act 2011. )Tj
0 -25 TD
(With regard to the decisions on staffing, I would refer the decision mak\
er to the advice provided by the HR Advisor. )Tj
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(This report is also requesting a number of dispensations be granted to c\
ontracts detailed in the Exempt Appendix in order to extend)Tj
0 -12.5 TD
(existing contracts to maintain service delivery, rather than conducting \
a procurement process in accordance with the Council's)Tj
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(Constitutional requirements, as set out in the Contract Procedure Rules.\
The values of the proposed extensions, together with the)Tj
T*
(original contract values, are such that they fall below the threshold fo\
r the application of procurement legislation, and specifically the)Tj
T*
(Public Contracts Regulations 2015 \(as amended\). Accordingly, subject t\
o Financial Regulation 3.29, a dispensation may be granted.)Tj
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(Financial Regulation 3.29 currently permits the Chief Finance Officer an\
d relevant Portfolio Holder \(or the Leader in respect of this)Tj
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(decision\) to grant a dispensation for operational reasons. It is for th\
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(dispensation is required. The decision-maker must be satisfied that the \
operational reasons justify the need to dispense from)Tj
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(conducting a procurement process as set out in Contract Procedure Rules \
4.1.1 and 4.1.2. )Tj
0 -38.5 TD
(In addition, the decision-maker must be satisfied that the extensions to\
those contracts set out in the Exempt Appendix demonstrate)Tj
0 -12.5 TD
(Best Value in accordance with s.3\(1\) Local Government Act 1999 and a c\
ontinuing improvement of the Council's functions in respect of)Tj
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(economy, efficiency and effectiveness. Best Value in the award of contra\
cts is generally best demonstrated by conducting a)Tj
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(procurement process. The decision-maker should be made aware that the co\
ntracts to be extended were originally awarded by way of a)Tj
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(direct award rather than through a tender process. As already stated, th\
is action is legally permitted given the values of the contracts,)Tj
T*
(however, if the Chief Finance Officer and Leader of the Council are mind\
ed to grant a dispensation on this occasion the legal advice)Tj
T*
(would be that the market should be tested for service requirements beyon\
d the proposed extension period. )Tj
0 -35.5 TD
(Advice provided by Naomi Vass \(Senior Solicitor\) on 29/09/2021. )Tj
/T1_1 10 Tf
173.115 -271.276 Td
(Reference Number: 4396, Page No: 5 of 7)Tj
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(Those not consulted are not directly affected by the decision. )Tj
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(EIA not required. Reasons: A recent EIA relating to homelessness has bee\
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(decision. )Tj
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(Reference Number: 4396, Page No: 3 of 7)Tj
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[(Reasons for the Decision\(s\) )-497(The threat of homelessness is a significant national issue and preventin\
g that risk is a challenging priority for many Local Authorities,)]TJ
140 -12.5 Td
(including the Council. 2020-21 was a very unique year because of the Cov\
id-19 pandemic and, numerically, saw homelessness)Tj
0 -12.5 TD
(decreasing across the country. However, the number of single people in n\
eed of assistance has drastically increased and so has)Tj
T*
(the pressure on temporary accommodation provision. Any dip in numbers ha\
s been almost exclusively because of the)Tj
T*
(exceptional circumstances temporarily changing behaviour and the range o\
f support schemes and protections that had been)Tj
T*
(introduced. The Council believes that the after-effects of the pandemic \
and the pent-up pressure, in conjunction with the)Tj
T*
(societal, social and personal issues that remain, will lead to an influx\
of demand that will supersede the levels prior to the)Tj
T*
(Covid-19 outbreak. Currently, around 130 different households per week a\
re presenting to the Council's Housing Aid service at risk of)Tj
T*
(homelessness and the Service has an open caseload of over 1500 household\
s. )Tj
0 -26 TD
(For a number of years, the MHCLG has provided Councils with grant fundin\
g to help reduce homelessness and to fulfil the requirements)Tj
0 -12.5 TD
(of the Homelessness Reduction Act. The Homelessness Prevention Grant 202\
1-22 replaces the Flexible Homeless Support Grant and)Tj
T*
(Homelessness Reduction Grant from last year. This grant is awarded as an\
allocation based on a formula using historic)Tj
T*
(monitoring data, rather than a bidding process. This means that Local Au\
thorities do not have any control or influence over the amount)Tj
T*
(they receive to deal with their local pressures. )Tj
0 -20 TD
(The Council leads the cities Homelessness Prevention Strategy and is who\
lly committed to reducing the number of households who)Tj
0 -12.5 TD
(become homeless, minimising the need for, or time in temporary accommoda\
tion for those who do, addressing the causes of)Tj
T*
(homelessness and tackling rough sleeping. The Council utilises the avai\
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(Yes )Tj
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<0003>Tj
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<0003>Tj
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/C2_0 10 Tf
<0003>Tj
/T1_0 10 Tf
-575.684 -12.5 Td
(dispensation from Contract Procedure Rules 4.1.2, in accordance with Fin\
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/C2_0 10 Tf
633.496 0 Td
<0003>Tj
/T1_0 10 Tf
-633.496 -12.5 Td
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/T1_0 10 Tf
-609.546 -12.5 Td
(tendering process.)Tj
/C2_0 10 Tf
<0003>Tj
/T1_0 10 Tf
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(\(Operational Issues\), in order to extend the contract at Point 2.2 and\
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/C2_0 10 Tf
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<0003>Tj
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-636.807 -12.5 Td
(tendering process.)Tj
/C2_0 10 Tf
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/C2_0 10 Tf
469.546 0 Td
<0003>Tj
/T1_0 10 Tf
(6\) To delegate authority to the)Tj
/C2_0 10 Tf
145.566 0 Td
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