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'Nottingham City Council'
2021-11-08T11:44:30
2021-11-08T11:47:42Z
2021-11-08T11:47:42Z
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(HR Advice: )Tj
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(The proposal seeks authorisation to spend \24365,000 to engage agency st\
aff in order to: )Tj
0 -25 TD
[(1\))-278(support the management of the Council's commercial portfolio to ensure i\
ts legal obligations are met and to contribute to the)]TJ
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(recovery of rent arrears and letting of vacant properties, which will ge\
nerate income and reduce costs \(maternity cover of existing)Tj
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(Assistant Estates Surveyor - Grade E, job role\); and )Tj
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[(2\))-278(carry out work to reduce the significant backlog of lease events, namely\
rent reviews and lease renewals, which will generate an)]TJ
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(additional net income of \243200,000 \(which will fall in line with the \
duties of a Senior Estates Surveyor - Grade I\). )Tj
0 -28 TD
(The service area has identified a need to increase capacity within the t\
eam in order to undertake property management work, pending)Tj
0 -12.5 TD
(outcome of the Property Service restructure/review. )Tj
0 -28 TD
(There is currently no capacity in the existing Property team to fulfil t\
his work. )Tj
0 -25 TD
(Due to the current review of the Property Service, the critical nature o\
f the work and the potential loss of income generation, the Service)Tj
0 -12.5 TD
(seeks approval for the temporary appointment of two agency staff until M\
arch 2022 \(approximately 20 weeks\). )Tj
0 -28 TD
(For governance and transparency purposes, the Council policy and procedu\
re on the hiring of agency staff should be followed and)Tj
0 -12.5 TD
(adhered to, including neutral vendor system and the Agency Workers Regul\
ations. However, I note following discussions with)Tj
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(management that due to the specialist, professional nature of the roles \
that are required, it is anticipated that the Council's GRI)Tj
T*
(framework will not be able to meet the requirements of the job roles. Di\
scussions are taking place with Procurement in order to engage)Tj
T*
(a specialist agency worker from Oyster, Michael Page or Hays, two of whi\
ch are part of the ESPO framework. )Tj
0 -32.5 TD
(Management should explore whether the agencies can join the Council's GR\
I framework. )Tj
0 -25 TD
(Management need to ensure the agency worker is aligned to a job descript\
ion that has undergone a job evaluation process and ensure)Tj
0 -12.5 TD
(the Agency Workers Approval form has been completed. )Tj
0 -28 TD
(Ideally, agency workers should not be engaged for longer than 12 weeks, \
however, it is noted that this request seeks the use of an)Tj
0 -12.5 TD
(agency worker until at least March 2022, due to the current review and r\
estructure of the Property service. It should be noted that after)Tj
T*
(12 weeks, the Council may attract additional liabilities as the agency w\
orker could qualify for comparable rates of pay and holiday. )Tj
0 -29.5 TD
(Consideration should be given to the Council's current spending controls\
and recruitment freeze. )Tj
0 -25 TD
(Advice provided by Paul Slater \(Service Re-Design Consultant\) on 11/10\
/2021. )Tj
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(David Mellen \(Leader/ PH Strategic Regeneration Communications\) )Tj
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(SIGNED and Dated: 05/11/2021 )Tj
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(Sajeeda Rose \(Corporate Director of Growth & City Development\) )Tj
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(SIGNED and Dated: 26/10/2021 )Tj
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173.115 -43.776 Td
(Reference Number: 4430, Page No: 4 of 4)Tj
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(publication: )Tj
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(DDM - legal advice - 25.10.2021.pdf )Tj
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(Consultations: )Tj
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(Those not consulted are not directly affected by the decision. )Tj
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(Implications: )Tj
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(None )Tj
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(EIA not required. Reasons: The decision does not represent proposals for\
a new or changing policy, service or function. )Tj
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[(Relates to staffing: )-4721(Yes )]TJ
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(Portfolio Holder )Tj
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(Subject to Call In: )Tj
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(Yes )Tj
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[(Call In Expiry date: )-4719(15/11/2021 )]TJ
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(Advice Sought: )Tj
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(Legal, Finance, Procurement, Human Resources )Tj
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(This advice is exempt from publication and is contained within an Exempt\
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<005B>Tj
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(. )Tj
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(Advice provided by Aman Patel \(Solicitor\) on 25/10/2021. )Tj
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(Finance Advice: )Tj
140 0 Td
(This decision seeks approval to recruit agency staff at a total cost of \
\24365,000 to work specifically on rent reviews to deliver an additional\
)Tj
T*
(net figure of \243200,000 income within Property. The agency staff will \
therefore need to ensure that at least \243265,000 of income is)Tj
T*
(generated to ensure that their salary costs are covered as there is no b\
ase budget for these posts. Should insufficient income be)Tj
T*
(generated, the Property Service will have to meet these costs within its\
overall budget, holding vacancies if required to ensure that there)Tj
T*
(is no overspend within the Service. It is important that the work undert\
aken by these posts is monitored to enable the overall financial)Tj
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(contribution generated to be reported. )Tj
0 -34 TD
(Advice provided by Susan Tytherleigh \(Senior Finance Manager\) on 05/10\
/2021. )Tj
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[(Procurement Advice: )-3664(The proposal involves using frameworks to make the appointments. The fra\
meworks have specific call-off terms for awarding contracts.)]TJ
140 -12.5 Td
(Provided the framework process is followed, the award of contract would \
be compliant with procurement law and therefore there would)Tj
0 -12.5 TD
(be no significant Procurement concerns. )Tj
0 -29.5 TD
(Advice provided by Paul Ritchie \(Procurement Manager\) on 11/10/2021. )Tj
/T1_1 10 Tf
173.115 -44.776 Td
(Reference Number: 4430, Page No: 3 of 4)Tj
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