Agenda and minutes

Executive Board
Tuesday, 16th October, 2018 2.00 pm

Venue: Ground Floor Committee Room - Loxley House, Station Street, Nottingham, NG2 3NG

Contact: Noel McMenamin, Constitutional Services, Tel: 0115 8764304  Email: noel.mcmenamin@nottinghamcity.gov.uk

Items
No. Item

33.

Apologies for absence

Councillor Toby Neal - personal

Minutes:

Councillor Graham Chapman – work

Councillor Jane Urquhart – work

 

Alison Michalska – other Council business

34.

Declarations of interests

Minutes:

Councillor Jon Collins declared a personal interest in agenda item 4 ‘Draft Waterside Supplementary Planning Document’ (minute 36 below) as a Council-appointed director of Blueprint, which did not prevent him from speaking or voting on the item.

35.

Minutes pdf icon PDF 239 KB

Last meeting held on 18 September 2018 (for confirmation)

Minutes:

The minutes of the meeting held on 18 September 2018 were agreed as a true record and were signed by the Chair.

36.

Draft Waterside Supplementary Planning Document (SPD) pdf icon PDF 310 KB

Report of Portfolio Holder for Housing and Planning

Additional documents:

Minutes:

The Board considered a report of the Portfolio Holder for Housing and Planning, seeking approval to make the draft Supplementary Planning Document (SPD) for the Waterside area available for a period of public consultation.

 

The document proposed a planning framework for sustainable future development, including housing, a primary school and access routes to the River Trent, while seeking to ensure permeability with existing neighbouring communities.

 

The Board supported the proposals, noting that an updated SPD will come back to the Executive Board for its consideration once consultation is complete.

 

RESOLVED to:

 

(1)  make the draft Waterside Supplementary Planning Document appended to the report available for public consultation;

 

(2)  delegate authority to the Portfolio Holder for Housing and Planning to approve any minor changes to the draft Supplementary Planning Document prior to public consultation commencing.

 

Reasons for decisions

 

The SPD will help ensure that development delivered in Waterside meets the Council’s aspirations for the area in terms of nature and disposition of uses and phases of development.

 

Other options considered

 

Not producing an SPD. This would not give any assurance that the Council’s aspirations could be met.

37.

Loxley House Work Place and Hub Phase 2: Outline Business Case and related Approvals pdf icon PDF 332 KB

Report of Leader/Portfolio Holder for Regeneration and Growth

Additional documents:

Minutes:

The Board considered a report of the Leader/Portfolio Holder for Regeneration and Growth, outlining proposals to maximise the potential of Loxley House and other assets.

 

It is proposed to move services from disparate locations across Nottingham to a central location at Loxley House, while freeing up other assets within the Council’s estate for development and/or disposal, in line with the Corporate Asset Management Plan and Strategic Regeneration Programme.

 

RESOLVED to:

 

(1)  approve the Outline Business Case for the Loxley house Work Place and Hub Phase 2 programme of works as outlined at Appendix A to the report;

 

(2)  approve the financial model of the project as defined at Appendix B to the report;

(3)  delegate authority to the Corporate Director for Development and Growth, in consultation with the Leader/Portfolio Holder for Regeneration and Growth, to enter into work contracts, including the procurement of consultants, and to commit any expenditure required during the delivery of the programme, subject to costs being contained within the parameters of the financial model, noting that all requirements will be procured in conjunction with the Procurement Team and in accordance with the Council’s own Contract Procedure Rules and Public Procurement Regulations 2015;

(4)  approve the establishment of 1 Full-Time Equivalent (FTE) Grade I Change Manager post and 1 FTE Grade H Change Manager post and recruitment to these posts under scheme of delegation number 16, for a fixed term period of 12 months;

(5)  delegate authority to the Head of Legal Services to amend existing licence agreements to reflect changes and to enter into any service level agreements required to facilitate the programme and protect the interests of the Council;

(6)  delegate authority to the Corporate Director for Development and Growth, in consultation with the Leader/Portfolio Holder for Regeneration and Growth, to approve the Final Business Case, subject to the value being within the funding envelope set out within the Outline Business Case;

(7)  delegate authority to the Strategic Director of Finance to opt to tax Loxley House if required to protect the Council’s position;

(8)  increase the Capital programme by £1.823 million as detailed in the exempt finance comments.

Reasons for decisions

 

The proposals will release sites for development and will generate income and accrue savings for the Council.

 

They provide an opportunity to implement more flexible working throughout Loxley House, and to consolidate public-facing services within a single location.

 

They also provide the flexibility to recover VAT on any rental income from partners, subject to licences being in place, and this being the most favourable approach in the particular circumstances.

 

Other options considered

 

Do nothing: rejected as this could block at least 2 development opportunities and frustrate the most efficient use of resources.

 

Relocate Revenues and Benefits and Housing Aid to other buildings: rejected as no appropriate buildings have been identified.

 

Reconfigure Loxley House Ground Floor without introducing agile working: rejected, as existing back-office ground floor colleagues need relocating elsewhere within Loxley, requiring desk ratios to be improved.

 

Appoint external consultants as change managers:  ...  view the full minutes text for item 37.

38.

Exclusion of the public

To consider excluding the public from the meeting during consideration of the remaining item in accordance with Section 100A(4) of the Local Government Act 1972 on the basis that, having regard to all the circumstances, the public interest in maintaining the exemption outweighs in the public interest in disclosing the information

Minutes:

RESOLVED to exclude the public from the meeting during consideration of the remaining item in accordance with Section 100A(4) of the Local Government Act 1972on the basis that, having regard to all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

 

39.

Loxley House Work Place and Hub Phase 2: Outline Business Case and related Approvals Exempt Appendices

Report of Leader/Portfolio Holder for Regeneration and Growth

Additional documents:

Minutes:

The Board considered exempt appendices of the Leader/Portfolio Holder for Regeneration and Growth’s report.

 

RESOLVED to approve the exempt appendices to the report.

 

Reasons for decision

 

As detailed in the report.

 

Other options considered

 

As detailed in the report.