Agenda and draft minutes

Area 8 Committee
Wednesday, 12th December, 2018 6.30 pm

Venue: Ground Floor Committee Room - Loxley House, Station Street, Nottingham, NG2 3NG. View directions

Contact: Phil Wye  Email: phil.wye@nottinghamcity.gov.uk

Items
No. Item

30.

Apologies for Absence

Minutes:

Councillor Josh Cook – personal reasons

Mary Daly

Isabell Edis

Richard Gutteridge (sent substitute)

Jane Jeoffrey

Sarah Jordan (sent substitute)

31.

Declarations of Interest

Minutes:

None.

32.

Minutes of the previous meeting pdf icon PDF 203 KB

Minutes of the meeting held on 3 October 2018, for confirmation.

Minutes:

The minutes of the meeting held on 3 October 2018 were confirmed as a correct record and signed by the Chair.

33.

Local policing update

33a

Police update

Minutes:

Inspector James Walker gave a verbal update on crime and policing in the Meadows and Clifton areas, highlighting the following:

 

(a)  the priority in the Meadows has been drugs enforcement. Six misuse of drugs warrants have been issued since the last meeting, with class A and class B drugs being recovered as well as a cannabis grow;

(b)  there has been a slight increase in bicycle theft in the Meadows area, so an operation has been put together around the retail parks, with increased patrols;

(c)  ‘Mini Police’ took place at Greenfields School, which involves officers going into school and leading activities with the pupils to give an insight into the world of policing;

(d)  Sergeant Dave Mather is moving to another area and will no longer cover the Meadows. He will not be replaced and Sergeant Richard Hunter will now cover the Meadows as well as Sneinton;

(e)  in Clifton auto-crime remains quite high, so the Beat Team has been working nightshifts and using covert tactics;

(f)  two off-road bikes and a moped have recently been seized.

 

The following points were raised during the discussion which followed:

(g)  in Clifton, a group of citizens concerned about the level of auto-crime have created their own group, holding secret meetings. The police should address this using social media and direct communication;

(h)  the noticeboard at Morrisons in Clifton giving details of the policing team has not been updated for around a year.

 

RESOLVED to thank Inspector Walker for his update.

33b

Community Protection update

Minutes:

CPO Jonathan Hartley gave a verbal update on Community Protection, highlighting the following:

 

(a)  priority in the Meadows has been tackling drug dealing, with hotspots being patrolled and 3G cameras being installed;

(b)  a Public Space Protection Order has been put in place in the Meadows for street drinking which has been successful, with no reported issues for 2 months;

(c)  in Clifton a priority is dog fouling, and high visibility patrols are taking place and talking to dog owners;

(d)  hotspot locations for littering and fly-tipping are patrolled and targeted with 3G cameras.

 

Bridge Ward Councillors reported problems with obstructive car parking in the Old Meadows, and residents feeling this is difficult to report. These vehicles can be reported and removed if obstructing highways or pavements.

 

RESOLVED to thank CPO Hartley for his update.

34.

Ward Reports pdf icon PDF 212 KB

Report of the Director of Community Protection

Additional documents:

Minutes:

Abdul Ghaffar and Prairie Bryant, Neighbourhood Development Officers, introduced the report focussing on current priorities and issues facing the three wards in Area 8 and giving details of forthcoming events and activities. The following information was highlighted:

 

(a)  funding is now in place for a permanent CCTV camera at Cavan Court following removal of the temporary 3G camera;

(b)  BT has agreed to remove the phone boxes at the Bridgeway Centre, and additional phone boxes in the Meadows where anti-social behaviour is a problem are to be highlighted to BT by Community Protection;

(c)  12 CCTV cameras at the Bridgeway Centre are to be upgraded, and trees may be cut back to improve visibility;

(d)  a Day of Action was delivered in October to clear alleyways in the Old Meadows. This is the responsibility of residents;

(e)  a 10 storey office block for 4,000 employees is planned at Unity Square. This may impact on views from the Old Meadows but images of the impact have not yet been received by the council;

(f)  evidence has been reported of mini-motors at Clifton Grove. Signs have been ordered and installed to warn against their use;

(g)   a residents’ parking scheme is now in operation on the Clifton Grove Estate;

(h)  several Clean Champions are working with businesses and residents and regular litter picks are taking place;

(i)  Clifton South ward has the highest number of dog fouling reports in the city. This is being prioritised as an issue, with out of hours dog fouling operations planned.

 

The following points were raised during the discussion which followed:

 

(j)  the planned parking scheme at Garrett Grove needs to go through legal timescales of 6-9 months and won’t be implemented until June 2019 at the earliest;

(k)  the traffic island near Clifton Bridge is a hotspot for litter but would require a full lane closure and additional health and safety training for volunteers if this were to be cleaned up.

RESOLVED to

 

(1)  note the progress on ward priorities and other supporting information including the issues being addressed by each Neighbourhood Action Team, upcoming opportunities for citizens to engage, and ward performance data;

(2)  thank Clean Champions for the hard work in organising litter picks and keeping the wards clean and tidy.

35.

Nottingham City Homes updates and approvals pdf icon PDF 144 KB

Report of the Chief Executive of Nottingham City Homes

Additional documents:

Minutes:

Katie Sharp, Area Housing Manager, Nottingham City Homes (NCH), introduced the report proving updates on key issues and themes which link back to local priorities and the strategic themes for NCH.

 

RESOLVED to

 

(1)  note the update and performance information in the appendices to the report;

(2)  note the allocation of funds for 2018/19, as detailed below:

Ward

Actual budget

Schemes approved

Schemes committed

Remaining budget

Bridge

£241,664.92

£0

£238,909

£2,756

Clifton South

£116,230.58

£28,262.00

£25,000

£65,356.58

Clifton North

£137,505.92

£30,000

£1,802

£105,703.90

 

(3)  approve the Area Capital Programme funding requests set out below:

Address

Request

Reason

Cost

Yewdale Close – Clifton South

Parking scheme

Alleviate and improve parking issues in this area

£25,000

14-16 Fallow Close – Clifton North

Erect gates and install external post boxes

Eliminate unauthorised access and provide 4 external post boxes for residents

£1,802

 

36.

Draft Waterside Supplementary Planning Document (SPD) pdf icon PDF 311 KB

Report of the Corporate Director for Development and Growth

Minutes:

Gill Callingham, Regeneration Specialist, introduced the report on the draft SPD, highlighting the following:

 

(a)  regeneration of the waterside has been a long-standing ambition for the city. The SPD will ensure that any new development is integrated, well-planned and that essential social infrastructure is provided;

(b)   it is hoped that the area will develop into a high quality neighbourhood with plenty of family housing, links to the river and a new riverside path all the way from the Victoria Embankment to Colwick Park;

(c)  a new primary Free School is planned in the area with spaces for 420 pupils;

(d)  the SPD is currently subject to consultation, with the deadline for comments being 25 January 2019.

 

Councillors commented that the riverside path should be wide, well-lit and safe, and that public transport should be accommodated and prioritised.

 

RESOLVED to

 

(1)  note that the draft waterside SPD has been published for consultation, and that the period for making comments ends on Friday 25 January at 5pm;

(2)  note that the costs are to be met from existing internal resources earmarked for this purpose.

37.

Update on Parks in The Meadows pdf icon PDF 849 KB

Report of the Corporate Director for Commercial and Operations

Minutes:

Eddie Curry, Head of Parks, Open Spaces & Investment Funding, introduced the report providing an update on improvement works to parks and open spaces in the Meadows including the Victoria Embankment Memorial Gardens and Queens Walk Recreation Ground. The following information was highlighted:

 

(a)  work is underway on design proposals and costings to restore the Memorial Gardens via a funding bid to the Heritage Lottery Fund in 2019. This would include a range of improvements including a visitor centre and community engagement programme;

(b)  installation of a metal fence and bollards around the car park near the football pavilion at Victoria Embankment will prevent unauthorised access to grassed areas;

(c)  a new Multi Use Games Area (MUGA) has been designed for Queens Walk Recreation Ground, and WREN funding has been secured. The half MUGA which is currently sited in this park will be relocated to Arkwright Walk park;

(d)  there is an ambition to provide a new open space at Narrow Marsh through Section 106 funds, but this has not been finalised.

 

RESOLVED to note the contents of the report.

38.

WW1 Centenary Memorial Project pdf icon PDF 142 KB

Report of the Corporate Director for Commercial and Operations

Minutes:

Eddie Curry, Head of Parks, Open Spaces & Investment Funding, introduced the report providing a detailed overview of the Nottinghamshire WW1 Roll of Honour Centenary Memorial Project and seeking support from the Committee and local community groups. Eddie highlighted the following information:

 

(a)  there is no one place that contains a definitive list of all the over 14,000 fallen from World War 1 from Nottingham and Nottinghamshire. This monument will provide a befitting and lasting commemoration of these people who lost their lives;

(b)  the location of the memorial will be the Memorial Gardens at Victoria Embankment;

(c)  other options were considered than a permanent memorial structure, such as a digital projection or web-based roll of honour, but the permanent structure was considered the most accessible and suitably respectful solution;

(d)  there has been an opportunity for any objections to the memorial’s location to be considered as the design has been through a competition and consultation process, and planning approval has now been secured. Full construction should begin in April or May 2019 in time for a dedication during Armed Forces Week;

(e)  the estimated working budget for the memorial is £320,000. The majority of this is being funded jointly by contributions from Nottingham City Council, Nottinghamshire County Council and all 7 Borough and District Councils in Nottinghamshire;

(f)  the remaining funds will be funded by charitable donations from local businesses and public donations. Anyone wishing to donate to the project can do so online at http://nosf.org.uk/roll-of-honour.html or by cheque;

(g)  if people wish to check that their relative’s name will be included on the memorial, there is a roll of honour on the county council’s website, and this can be added to if anybody is missing from the list: http://secure.nottinghamshire.gov.uk/rollofhonour

 

RESOLVED to note the report and help support the promotion of the project within the local community.

39.

Clifton Town Centre

Verbal update by Mark Armstrong, Town Centre Co-ordinator

Minutes:

Mark Armstrong, Town Centres Coordinator, gave a verbal update on progress on the regeneration of Clifton Town Centre, highlighting the following:

 

(a)  work is now complete on the cut-through from Southchurch Drive to Morrisons, and new paving. Tree bases at the shops are currently being upgraded;

(b)  work is now underway on the improvements at the entrance to Clifton Central Park, and this is due to complete in January;

(c)  the retail element of the Clifton Triangle development is now complete, with B&M Bargains and Lidl now trading. Electric car charging points have been installed and the smaller retail units are opening up, with a butcher, tanning salon, and Sue Ryder charity shop.

 

RESOLVED to thank Mr Armstrong for the information provided.

40.

Changes to Clifton bus services pdf icon PDF 343 KB

Minutes:

David Astill, Nottingham City Transport, and Mark Garlick, Transport Strategy Team, provided the Committee with an update on changes to the bus services 3 and 53 and the removal of the L64 service. The following information was highlighted:

 

(a)  most 53 journeys will be renumbered 54 and diverted through the current L64 route to serve Lark Hill Retirement Village, Summerwood Lane and Sunninghill Drive on a half-hourly basis;

 

(b)  service 3 will be retained but reduced to every 30 minutes, with the service terminating at Green Lane. It will no longer have a Sunday or evening service;

 

(c)  links to key parts of Clifton will be retained, but the city centre link provided by the L64 will be lost. However, there are good interchange points with frequent buses and trams throughout Clifton to provide this link.

 

RESOLVED to thank Mr Astill and Mr Garlick for the information provided.

41.

Updates and items of good news from Community Representatives

Minutes:

Pat Rice reported that regular litter picks have taken place around Clifton Village recently, and work is due to start on the old rectory in the New Year.

 

Dee Whitworth reported that Arkwright Meadows Community Garden has had a successful year. They will be providing a Christmas dinner this year for vulnerable people.

 

Kevin Spencer reported that there are 250 young people across Area 8 involved with the scouts, and invited more to take part.

 

Councillor Edwards reported that the Area 8 Advisory Board is now meeting again, and will be looking at problems with overcrowded houses and poverty which is affecting the development of children in the area.

42.

Area Capital Fund - 2018/19 Programme pdf icon PDF 234 KB

Report of the Director of Community Protection

Additional documents:

Minutes:

Abdul Ghaffar, Neighbourhood Development Officer, introduced the report providing the Committee with the latest spend proposals under the Area Capital Fund including highways, traffic and safety, and public realm.

 

RESOLVED to

 

(1)  note the monies available to Bridge, Clifton North and Clifton South wards as outlined below:

 

Bridge

 

2018-2019 LTP allocation

£53,200

LTP carried forward from 2017-2018

£0

2018-2019 Public Realm allocation

£20,416

Public Realm carried forward from 2017-2018

£0

Total available 2018-2019 ACF

£73,616

Less LTP schemes

-£87,918

Less Public Realm schemes

-£37,087

Decommitted funds

+£128,179

Remaining available balance

£76,790

LTP element remaining

£43,573

Public Realm element remaining

£33,217

 

 

Clifton North

 

2018-2019 LTP allocation

£47,500

LTP carried forward from 2017-2018

£0

2018-2019 Public Realm allocation

£18,240

Public Realm carried forward from 2017-2018

£1,451

Total available 2018-2019 ACF

£67,191

Less LTP schemes

-£43,411

Less Public Realm schemes

-£0

Decommitted funds

+£10,000

Remaining available balance

£33,780

LTP element remaining

£4,089

Public Realm element remaining

£29,691

 

 

Clifton South

 

2018-2019 LTP allocation

£59,900

LTP carried forward from 2017-2018

£0

2018-2019 Public Realm allocation

£23,040

Public Realm carried forward from 2017-2018

£5,082

Total available 2018-2019 ACF

£88,022

Less LTP schemes

-£32,500

Less Public Realm schemes

-£2,340

Decommitted funds

+£38,344

Remaining available balance

£91,526

LTP element remaining

£64,742

Public Realm element remaining

£26,784

 

(2)  approve the programme of schemes for Bridge and Clifton South wards as outlined below:

 

LTP and Public Realm schemes

Location

Type

Date prioritised

Estimate

Details

Uppingham Gardens

Safety

05/12/18

£613

Installation of knee rail at the end of Uppingham Gardens cul-de-sac

Bridge Ward help points

Area improvement

25/10/18

£1,460

Removal of redundant help points at Bridgeway Centre, Arkwright Walk and Bosworth Walk

Garrett Grove

Parking

20/11/18

£20,000

Residents parking scheme on Garrett Grove

 

Decommitted schemes

 

Location

Type

Reason

Amount

Details

Robin Hood Way

Footpath

Underspend

£3,000

Conversion of existing verge to footpath adjacent to Victoria Primary School

Glapton Lane

Footpath

Scheme discontinued

£27,342 (LTP)
£1,002 (PR)

Resurface footpath on Glapton Lane

 

43.

Ward Councillor Budget pdf icon PDF 209 KB

Report of the Director of Community Protection

Additional documents:

Minutes:

Prairie Bryant, Neighbourhood Development Officer, introduced the report advising the Committee of the use of delegated authority by the Director of Community Protection for those projects funded by Ward Councillor budgets.

 

RESOLVED to note the actions agreed by the Director of Community Protection in respect of projects and schemes within the Bridge, Clifton North and Clifton South wards, as detailed below:

 

Bridge

Date approved

Allocated scheme

Councillors

Amount (total)

10/10/18

Meadows Library Christmas Grotto

Cllrs Edwards & Heaton

£670.00

19/10/18

Equation

Cllrs Edwards & Heaton

£600.00

30/10/18

Early Help-Screamfest trip to Burton-on Trent

Cllrs Edwards & Heaton

£225.00

Decommitted scheme – Screamfest trip to Burton-on-Trent

Cllrs Edwards & Heaton

£225.00

Balance brought forward from 2017/18

£4,215.00

Allocation 2018/19

£10,000.00

Total available allocation

£14,215.00

Total de-committed

£0

Total allocated at 13/11/18

£12,679.96

Total unallocated at 13/11/18

£1,535.04

Clifton North

19/09/18

All Whites Fireworks Display

Cllr Cook

£617.60

16/10/18

Equate Project at Emmanuel School

Cllrs Cook & Rule

£200.00

16/10/18

Clifton October half term activities

Cllrs Cook & Rule

£272.00

29/10/18

Early Help – Screamfest trip to Burton-on-Trent

Cllrs Rule & Steel

£112.50

14/11/18

Clifton Remembrance Day Wreath

Pooled budget

£20.00

23/11/18

Wilford Christmas Tree

Pooled budget (£934), Cllrs Cook (£58.66), Rule (£58.66) & Steel (£58.66)

£1,110.00

28/11/18

Carol’s Bench

Cllr Cook

£693.00

Decommitted scheme – Screamfest trip to Burton-on-Trent

Cllrs Rule & Steel

£112.50

Balance brought forward from 2017/18

£9,449.00

Allocation 2018/19

£15,000.00

Total available allocation

£24,449.00

Total de-committed

£3,101.50

Total allocated at 13/11/18

£14,045.10

Total unallocated at 13/11/18

£13,505.40

Clifton South

19/09/18

All Whites Fireworks Display

Cllrs Gibson (£463.20), Jenkins (£463.20 & Young (£926.41)

£1,852.81

16/10/18

Equate Project at Emmanuel School

Pooled budget

£200.00

29/10/18

Early Help – Screamfest trip to Burton-on-Trent

Pooled budget

£112.50

14/11/18

Clifton Remembrance Day Wreath

Pooled budget

£20.00

28/11/18

Christmas Wicker Sculptures

Pooled budget

£900.00

Decommitted scheme – Screamfest trip to Burton-on-Trent

Pooled budget

£112.50

Balance brought forward from 2017/18

£8,709.00

Allocation 2018/19

£15,000.00

Total available allocation

£23,709.00

Total de-committed

£1,252.50

Total allocated at 13/11/18

£16,882.81

Total unallocated at 13/11/18

£8,078.69