Agenda for Area 8 Committee on Wednesday, 11th May, 2016, 7.00 pm

Agenda and minutes

Venue: Ground Floor Committee Room - Loxley House, Station Street, Nottingham, NG2 3NG. View directions

Contact: Laura Wilson  Email: laura.wilson@nottinghamcity.gov.uk

Items
No. Item

1.

APPOINTMENT OF CHAIR

Minutes:

Resolved that Councillor Pat Ferguson is appointed as Chair of the Committee for the 2016/17 municipal year.

2.

APPOINTMENT OF VICE-CHAIR

Minutes:

RESOLVED that Councillor Steve Young is appointed as Vice-Chair for the 2016/17 municipal year.

3.

APOLOGIES FOR ABSENCE

Minutes:

Councillor Corall Jenkins (other Council business)

Councillor Josh Cook (personal)

Claire Ashton

Ian Malcolm

Margaret Spencer

Jane Jefferies

Mary Daly

 

 

4.

DECLARATIONS OF INTERESTS

Minutes:

None.

5.

MINUTES pdf icon PDF 262 KB

Of the meeting held on 10 February 2016 (for confirmation)

Minutes:

The minutes of the meeting held on 10 February 2016 are confirmed by the Committee and signed by the Chair.

6.

TRANSPORT AND TRAVEL

To include updates on Nottingham Express Transit (NET) and Public Transport

Minutes:

Steve Tough, NET Team Leader, updated the Committee on the behalf of Nottingham Express Transit, with regard to the progress in completion of tram works within the Clifton area.

 

The following points were highlighted and the Committee’s questions responded to as follows:

 

(a)  new street furniture, including bins, benches and bollard, have now been ordered for Clifton Town Centre;

(b)  whilst there had been a delay in re-connecting some ‘real time’ bus stop furniture, only one bus stop site on Farnborough Road is yet to be re-connected;

(c)  following feedback on the proposed tree pits, a resin bonded gravel method is now recommended for all 23 trees within Clifton Centre;

(d)  completion of the Clifton Centre paving remains an issue of dispute with the contractor but it will be completed as soon as the dispute is resolved;

(e)  resolution of general snagging issues is ongoing. This includes drainage improvements which are required within the Clifton and Wilford areas and  which are not predicted to cause traffic disruption but are unlikely to be completed before the end of September;

(f)  third party ‘land hand back’ this is due to commence within the next three weeks but highways hand back will take longer as there are still outstanding works to resolve;

(g)  operations are good with the service proving reliable and patronage steady. Bus services will be realigned and further work will be carried out to co-ordinate travel between bus and tram, including the promotion of the Robin Hood travel card;

(h)  residents are unhappy that the damage on Coronation Avenue and Fern Road, possibly caused by huge concrete tankers, is yet to be repaired. However the Highways Authority is willing to instruct for reasonable corrective work to be done in Coronation Avenue, but not for Fern Avenue as the road is considered at the end of its life and damage caused purely by the concrete tankers cannot be proven;

(i)  trams should only wait at stops which are staging points and shouldn’t block the flow of traffic beyond average 20-25 seconds to enable passengers to embark and disembark. Any reports of such waiting at non-staging points will be investigated;

(j)  the Highways Authority are not able to implement and enforce traffic regulation orders, including parking, until contractors’ work is complete;

(k)  although concern has been raised since operation started regarding the width of pavements on the Wilford Toll Bridge, specifically by mothers with pushchairs and  young children,  there are no proposals to change the layout which provides routes for cycling pedestrians and the tram service. Driver behaviour has been examined and drivers are to reduce speed, particularly when younger people are crossing the bridge.

 

Citizens within the Wilford community do not welcome the pay to park scheme.

 

Community representatives requested that an officer from the Highways Team attend a future meeting to inform the Committee of the effect of the tram on highways.

 

Councillors requested that clarification is sought on the impact which the Broadmarsh redevelopment may have upon the numbers  ...  view the full minutes text for item 6.

7.

COMMUNITY SAFETY AND POLICE UPDATE

Verbal update on local Policing issues

Minutes:

Nottinghamshire Police Inspector Donna Busuttil, informed the Committee that following members’ concerns at proposed changes to the local policing structure, she and Councillors had met with Lillian Greenwood MP.

 

Inspector Busuttil highlighted the following points and responded to the Committee’s questions:

 

(a)  within the restructure, Inspector Busuttil now has responsibility for Policing in St Anne’s, Sneinton, the Meadows and Clifton;

(b)  whilst the officers at Clifton generally remained the same, there had been a reduction of Meadows officers and ‘beats’ have been replaced by ‘areas’ with all officer contact details listed on the Neighbourhood Policing section of the Police website;

(c)  the restructure has presented the opportunity for further flexibility with regard to plain-clothes operations as officers from other areas who are not known within the local area can more easily be deployed;

(d)  the Committee and citizens were urged to contact either Inspector Busuttil or the Area Sergeants if there were any issues or concerns regarding the changed structure;

(e)  Inspector Busuttil was not able to confirm how long she would remain in her current role as she is currently covering the post during the maternity leave of a colleague, but assured the Committee that she was wholly dedicated to the area and would gladly remain;

(f)  with regard to processes around burglaries, cases were considered on an individual basis on the type of incident and the amount and type of evidence available. It is harder to identify the burglar if there is not physical, CCTV or forensic evidence and so cases may be ‘closed’ within days where there is no evidence or proof, even if there is a suspect. However, if relevant evidence later appears, the case can be re-activated;

(g)  resident of the Wilford Area who have experienced repeated incidents of ‘non forced entry’ car security tampering’, were assured that the crimes had been taken very seriously and, acting on a raft of intelligence, plain clothes officers had been present in the area over six nights, stopping and challenging people who did not appear to have good reason for being in the area. As a result, five people were arrested and charged,  two of whom were remanded;

(h)  although ideal, within the current staffing resource restraints, it was not possible to allocate Police Officer time to entering and publishing the new structure on the Police Alert system as other policing issues have to take priority. Providing such information on line or via leaflet drops would require additional resources which are not available, however, there is a greater emphasis on social media communications which are proving very successful although it is recognised that this does not reach all sections of the community.

 

Representatives of the ‘Nott’s-Watch’ Neighbourhood Watch group were disappointed that although providing plenty of notice they had been unable to secure police officer attendance at any of their meetings, and requested that this be addressed.

 

Councillor Edwards expressed frustration that he had been made aware of three physical attack hate crimes which had taken place within  ...  view the full minutes text for item 7.

8.

SUMMER EVENTS IN CLIFTON pdf icon PDF 469 KB

Events schedules to be circulated at the meeting with a presentation. (Added to the agenda following the meeting).

Minutes:

Parbinder Singh, Neighbourhood Development Officer, introduced the item and circulated a promotional flier with the following summer events to be held in Clifton:

 

(Tbc) 11 June or Late July – Queen’s Birthday, The Peacock;

9 August – Picnic in the Park

13 August – Clifton Fun Day at Dovecoat School;

24 August – Teddy Bear’s Picnic;

9 and 19 September - Clifton Drive in Movie and Festival.

 

Tom Williams of Smooth FM Radio, announced that the Smooth FM Clifton Drive-in Festival is to be held in conjunction with Nottingham City Council and NET on 9 and 10 September 2016 at the Clifton Park and Ride Site, as a culmination of a series of summer events being held in Clifton.

 

The following points were highlighted:

 

(a)  as a celebration of the completion of the tram works and to highlight the retail offer available in Clifton, the Drive-in film event will provide free but ticketed entry for approximately 600 cars during the two days when the films ‘Grease’ and ‘Back to the Future’ will be screened;

(b)  similar events have been very successfully held in Sheffield but this will be the first for the City of Nottingham;

(c)  Smooth FM have been intrinsic in progressing the event and from July will be promoting it within Clifton and across the City on radio, Facebook, newsletters and digitally with advertising, promotions and competitions;

(d)  ticket registration will be online;

(e)  the audio of the films will be available on the radio waves so that every car attending with a radio will be able to play the sound of the film through the car radio. It is anticipated that as the audio will be contained within each vehicle, there will be minimal or possibly no disturbance caused to the neighbouring Lark Hill Retirement Village;

(f)  people without cars will be able to view the film as there will be seating areas for citizens to bring their own deck chairs or blankets.

 

The Committee enthusiastically welcomed the launch of the event and thanked Tom Williams for his enthusiasm and dedication in organising the event.

 

9.

WARD REPORTS

Reports of the Director of Neighbourhood Services

9a

BRIDGE WARD REPORT pdf icon PDF 177 KB

Additional documents:

Minutes:

Abdul Ghaffar, Neighbourhood Development Officer, presented the Bridge Ward Report which identified the Area Based Priorities of:

(i)  Parking;

(ii)  Parks and Open Spaces;

(iii)  Regeneration and Environmental, and

(iv)  Drugs;

 

  The Current ward priorities are listed within the themes of:

(v)  Safer Nottingham;

(vi)  Neighbourhood Nottingham;

(vii)  Families Nottingham;

(viii)  Healthy Nottingham;

(ix)  Working Nottingham.

 

The key issues which have been identified through community and partnership working, including the latest NAT review, include;

(x)  empty and problematic properties in the old meadows;

(xi)  drugs;

(xii)  dog fouling;

(xiii)  fly tipping;

(xiv)  rough sleepers;

(xv)  the gathering of certain nominals at specific sites.

 

In addition, a list of engagement events is attached to the report.

 

Members of the Committee commented:

(a)  fly tipping currently appears to be a specific problem between the streets on Queens Drive and Robin Hood Way. It is a concern that a new private landlord has control of some of the properties and is not acting responsibly;

(b)  the drug needle issue near to the Toll Bridge appears to have been resolved;

(c)  it was hoped that bins specifically for used needles could be installed for ‘hot spot’ areas, but this will not be possible.  However, the derelict properties where drug users sometimes gathered have now been secured.

 

RESOLVED to note the report, priorities and issues.

 

9b

CLIFTON NORTH WARD REPORT pdf icon PDF 253 KB

Additional documents:

Minutes:

Parbinder Singh, Neighbourhood Development Officer, presented the Clifton North Ward Report which identified the Area Based Priorities of:

(i)  Parking;

(ii)  Parks and Open Spaces;

(iii)  Regeneration and Environmental, and

(iv)  Drugs;

 

  The Current ward priorities are listed within the themes of:

(v)  Safer Nottingham;

(vi)  Neighbourhood Nottingham;

(vii)  Families Nottingham;

(viii)  Healthy Nottingham;

(ix)  Working Nottingham.

 

The key issues which have been identified through community and partnership working, including the latest NAT review, include;

(x)  Vehicle crime;

(xi)  Parking issues;

(xii)  Damage to grass verges due to cars parking;

(xiii)  Dog fouling;

(xiv)  Fly tipping;

(xv)  The need for wireless CCTV

 

In addition, a list of engagement events is attached to the report.

 

Comments from the Committee included:

(xvi)  It is disappointing that all Ward Councillors are not regularly able to undertake ward walks together.

 

RESOLVED to note the report, priorities and issues.

 

9c

CLIFTON SOUTH WARD REPORT pdf icon PDF 176 KB

(Clifton Village Green map submitted following the meeting)

Additional documents:

Minutes:

Parbinder Singh, Neighbourhood Development Officer, presented the Clifton North Ward Report.

 

Abdul Ghaffar circulated additional information to the report was regarding the proposals to prevent travellers causing damage to Clifton Village Green by parking/camping on the area. This issue has previously been discussed by the Committee but had required further legal clarification. The information was added to the online agenda following the meeting and provides a summary, including a map, of the proposed protection consisting of 1metre high wooden bollards along the southern sections of the grassed verges and to either side of the track that runs through the Village Green and metal drop-down bollards on the walkway at the northern point of the track.

It is noted that whilst the City Council did not own the Village Green, it does lease the land and therefore has a responsibility to protect it. Other options considered were explained with the merits of the current proposal supported by the Committee. Some resident’s preference for a post and chain enclosure is noted.

 

The Area Based Priorities include:

(i)  Parking;

(ii)  Parks and Open Spaces;

(iii)  Regeneration and Environmental, and

(iv)  Drugs;

 

  The Current ward priorities are listed within the themes of:

(v)  Safer Nottingham;

(vi)  Neighbourhood Nottingham;

(vii)  Families Nottingham;

(viii)  Healthy Nottingham;

(ix)  Working Nottingham.

 

The key issues which have been identified through community and partnership working, including the latest NAT review, include;

(x)  Parking issues;

(xi)  Clifton Village Green protection from parking;

(xii)  Damage to grass verges caused by parking;

(xiii)  Dog fouling;

(xiv)  ASB issues at Holy Trinity Shops;

(xv)  The need to 3G wireless CCTV.

 

In addition, a list of engagement events is attached to the report.

 

Comments from the Committee included:

(xvi)  Community representatives requested that reasonable notice be given to enable them to attend ward walks. Recently this had not been the case.

 

RESOLVED

 

(1)  to note the report, priorities and issues;

 

(2)  to support the Clifton Village Green protection proposal.

 

10.

AREA CAPITAL FUND 2016/17 PROGRAMME pdf icon PDF 197 KB

Report of Director of Commercial and Operations

Additional documents:

Minutes:

Parbinder Singh, Neighbourhood Development Officer, presented the report which updates the Committee on the Area Capital Funds allocated and available within each Ward and requests consideration of proposed spend.

 

It was highlighted that the proposed joint purchase of CCTV equipment and associated running costs for two years, is supported by Councillors of all three wards, and this purchase would not be feasible on an individual ward basis. 

 

RESOLVED

 

(1)  to approve the following Bridge Area Capital 2016 - 2017  Programme

allocations:

 

(a)  Bridge LTP schemes

 

Location

Type

Estimate

Details

 

Gritley Mews

Footpath

£10,077

Resurfacing of footway on Gritley Mews

 

Bathley Street

Carriage-way

£15,665

Microasphalt surface treatment on Bathley Street

 

(b)   

Bridge Public Realm schemes 

 

 

 

 

 

 

 

Location

Type

Estimate

Details

 

Bridge Ward CCTV

security cameras

£10,960

 

 

Provision of 2 x3G CCTV camera with 2 year licence and 8 relocations to identified sites

 

(2)  to note the following financial position of Bridge Ward:

 

2016 - 2017  LTP allocation

£53,200

LTP carried forward from 2015 - 2016

£0

2016 - 2017  Public Realm allocation

£31,900

Public Realm carried forward from 2015 - 2016

£47,048

Total Available 2016 - 2017  ACF

£132,148

Less LTP schemes

-

£25,742

Less Public Realm schemes

-

£10,960

De-committed funds

+

£0

Remaining available balance

£95,446

LTP element remaining

£27,458

Public Realm element remaining

£67,988

 

 

 

 

 

(3)  to approve the following Clifton North Area Capital 2016 - 2017  Programme

allocations and de-committed funds, acknowledging that that there are no LTP schemes proposed at this time:

 

(a)  Clifton North Public Realm schemes

 

Location

Type

Estimate

Details

 

Clifton North Ward CCTV

 

security cameras

 

£16,440

 

 

 

Provision of 3 x3G CCTV camera with 2 year licence and 8 relocations to identified sites - lead service: Neighbourhood Management

 

Eddleston Drive

Fencing

£1,500

Fencing in Eddleston Drive and open area - lead service: Locality Management

 

(b)  Clifton North Withdrawn schemes

Location

Type

Reason

Amount

Details

Wilford

litter bins

Underspend

£296

Litter bins at Iremonger Pond & Ruddington Lane Park (Nov-13)

Silverdale

speed monitoring

scheme discontinued

£4,000

Speed Monitor indicator on Brookthorpe Way (Nov-13)

 

(4)  to note the following financial position of Clifton North:

 

 

2016 - 2017  LTP allocation

£47,500

 

LTP carried forward from 2015 - 2016

£0

 

2016 - 2017  Public Realm allocation

£28,500

 

Public Realm carried forward from 2015 - 2016

£7,518

 

Total Available 2016 - 2017  ACF

£83,518

 

Less LTP schemes

-

£0

 

Less Public Realm schemes

-

£17,940

 

De-committed funds

+

£4,296

 

Remaining available balance

£69,874

 

LTP element remaining

£47,500

 

Public Realm element remaining

£22,374

 

(5)  to approve the following Clifton South Area Capital 2016 - 2017  Programme

allocations:

 

(a)  Clifton South LTP schemes:

 

 

Location

Type

Estimate

Details

 

Summerwood Lane

 

Footpath

 

 

£25,420

 

 

Resurface footpath on Summerwood Lane (odd numbers side) from Conifer Crescent link footpath to Breckswood Drive

 

(b)  Clifton South Public Realm schemes:

 

 

Location

Type

Estimate

Details

 

Clifton South Ward CCTV

security cameras

£16,440

 

Provision of 3 x3G CCTV camera with 2 year licence and 8 relocations to identified sites

 

(6)  to note the following financial position of Clifton South:

 

 

2016 -  ...  view the full minutes text for item 10.

11.

NOTTINGHAM CITY HOMES PERFORMANCE, ENGAGEMENT AND ENVIRONMENTAL PROJECTS pdf icon PDF 207 KB

Report of the Chief Executive of Nottingham City Homes

Additional documents:

Minutes:

Chanel Richards, Tenancy and Estates Manager  for Nottingham City Homes, presented the report of the Chief Executive of Nottingham City Homes which provided an update on:

 

(i)  Capital Programme and Major works;

(ii)  Area Regeneration and Environmental Issues;

(iii)  Key Messages from the Tenant and Leaseholder Congress;

(iv)  Tenant and Resident  Associations Updates;

(v)  Good News Stories and Positive Publicity;

(vi)  Performance statistics.

 

The following points were highlighted and points raised:

 

(a)  occupancy and condition surveys of 1,053 garages on 72 sites, during the past couple of years, has resulted in the demolition of approximately 300 garages, whilst others have been refurbished. Residents have been consulted 4 weeks in advance of works and alternative garage sites suggested where demolition is proposed;

(b)  54 new homes have been built on one former garage site;

(c)  the Meadows’ open planters have worked well and the scheme will now be rolled out to other areas;

(d)  resolving antisocial behaviour cases is on target;

(e)  tenant satisfaction is up on repairs;

(f)  the numbers of new tenancies sustained is up in all wards.

 

RESOLVED

 

(1)  to note the Nottingham City Homes update and performance reports;

 

(2)  to note the remaining budget allocations as follows:

 

Ward

Actual Budget (including carry over from 2015/16)

Remaining Budget

Bridge

£187,869.10

£187,869.10

Clifton South

£172,830.82

£172,830.82

Clifton North

£65,804.68

£65,804.68

 

(3)  to approve the following Area Capital Programme funding request:

 

Address

Request

Cost

Holbrook Court – Clifton South

CCTV upgrade

£5,236.11

 

12.

DELEGATED AUTHORITY PROJECTS AND WARD MEMBER BUDGETS pdf icon PDF 187 KB

Report of Director of Neighbourhood Services

Additional documents:

Minutes:

Abdul Ghaffar, Neighbourhood Development Officer, presented the report which informs the Committee of the project funding which has been requested by Ward Councillors to be funded from ward member revenue budget allocations, and approved by the delegated authority of the Director of Neighbourhood Services.

 

RESOLVED to note the following funding decisions and remaining funds;

 

(a)  for Bridge Ward as of 26/04/2016

 

BRIDGE  Ward

Councillor(s)

£ (total)

Bridgeway Centre Floral Display

Heaton & Edwards

2,516.00

Arkwright Meadows Community Gardens Events – Spring Open Day, Summer Event & Autumn Harvest

Heaton & Edwards

1,195.00

Nottingham Music Service

Heaton & Edwards

240.00 

Nottingham Carnival

Heaton & Edwards

500.00

 

Total

4,451.00

 

Balance B’Fwd 2015/16

9,861.89

Allocation 2016/17

10,000.00

Returned/De-committed at 09/03/16

1,155.00

Total available allocation

21,016.89

Total allocated at  26/04/16

4,451.00

Total unallocated at 26/04/16

16,565.89

 

 

 

 

 

 

 

(b)  for Clifton North Ward as of 18/04/16

 

CLIFTON NORTH  Ward

Councillor(s)

£ (total)

Good Companions Project 2015

Ferguson & Spencer

1,500.00

Christmas Lights at Wilford Village Green

Steel

150.00

Good Companions Project 2015

Spencer

1,000.00

Family Community Team Summer Programme

Cook, Ferguson & Rule

900.00

The Nottingham Junior Hoods Basketball Club

Cook, Ferguson & Rule

1,200.00

The Old School in Wilford

Cook, Ferguson & Rule

2,500.00

Wilford Community Group – Community Event

Rule

175.00

Wilford Children’s Bonfire

Rule

1,300.00

Wilford Church Luncheon  Club

Cook, Ferguson & Rule

1,500.00

Clifton 1st Scouts Group

Cook, Ferguson & Rule

1,000.00

Literacy Volunteers

Cook, Ferguson & Rule

640.00

Floral Display in Wilford Village 2016

Rule

552.40

Nottingham Music School

Cook, Ferguson & Rule

360.00

Wilford Community Group – May Day event

Rule

300.00

Wilford Community Group – Queen’s Birthday community event with Open gardens trail

Cook, Ferguson & Rule

300.00

Drive in Cinema at NET Park & Drive

Cook & Ferguson

1,200.00

 

Total allocated at

14,577.40

 

 

Balance B’Fwd 2014/15

14,309.00

Allocation 2015/16

15,000.00

Allocation 2016/17

15,000.00

Total available allocation

44,309.00

Total allocated at  18/04/16

14,577.40

Total unallocated at 18/04/16

29,731.60

 

(c)  Clifton South Ward Budget as of 18/04/2016

 

CLIFTON SOUTH Ward

Councillor(s)

£ (total)

Clifton First Aid Training

Gibson & Young

300.00

Children and Families' Summer Youth Trip and White Ribbon Project

Gibson & Young

1,150.00

Park Gate Community Kitchen

Gibson & Young

1,910.00

Think Children

Gibson, Jenkins & Young

1,125.00

SKN Heritage Museum

Gibson, Jenkins & Young

495.00

12th Clifton Brownies

Gibson, Jenkins & Young

884.00

Clifton South Remembrance Day Wreath

Gibson, Jenkins & Young

25.00

Literacy Volunteers

Gibson, Jenkins & Young

810.00

Nottingham Music School

Gibson, Jenkins & Young

240.00

Drive in Cinema at NET Park & Drive

Gibson, Jenkins & Young

1,800.00

Defibrillator at Peacock Public House

Gibson, Jenkins & Young

1,400.00

 

Total allocated

10,139.00

 

Balance B’Fwd 2014/15

2,821.00

Allocation 2015/16

15,000.00

Allocation 2016/17

15,000.00

Total available allocation

32,821.00

Total allocated at 18/04/16

10,139.00

Total unallocated at 18/04/16

22,682.00

 

13.

FUTURE MEETING DATES

To approve meeting on the following dates, at the following venues at a new time of 6.30pm:

 

14 September 2016, Clifton Cornerstone;

16 November 2016, Loxley House;

15 February 2017, Clifton Cornerstone.

Minutes:

With regard to the new start time of 6.30pm, although the reasoning behind the change of start time was understandable, it was requested by some Councillors that for the following municipal year a venue is sought to enable the meeting to start at 7pm.

 

RESOLVED to meet on the following dates, at the following venues at 6.30pm:

 

14 September 2016, Clifton Cornerstone;

16 November 2016, Loxley House;

15 February 2017, Clifton Cornerstone.