Agenda and minutes

Councillor Graham Chapman – other Council business

None

Last meeting held 17 March 2015 (for confirmation)

Subject to Councillor Clark being recorded as Chair for the meeting, the Board confirmed the minutes of the meeting held on 17 March 2015 as a correct record and they were signed by the Chair.

Report of the Portfolio Holder for Leisure and Culture

The Board considered the Portfolio Holder for Leisure and Culture’s report detailing the Playing Pitch Strategy and Sport and Physical Activity Strategy.

 

The Playing Pitch Strategy has been developed in partnership with Sport England, the National Governing Bodies of Sport and Sport Nottinghamshire. It provides a strategic framework for:

·  planning guidance to assess proposals affecting playing fields and to inform the review of the Local Plan to shape policy, inform protection and provision of sports facilities and the Infrastructure Delivery Plan and Section 106 planning obligations and Community Infrastructure Levy schedules;

·  informing land use decision for existing outdoor sports areas an playing fields;

·  the provision and management of outdoor sports;

·  supporting external funding bids and support for outdoor sports facilities;

·  monitoring and review of the use, distribution, function, quality and accessibility of outdoor sport.

 

A Sport and Physical Activity Strategy for 2015-19 has also been developed with the same partners, to set out the strategic direction for the provision of leisure facilities and the development and delivery of sport and physical activity.

 

RESOLVED to

 

(1)  adopt the Playing Pitch Strategy and its strategic recommendations;

 

(2)  use the document to inform the review of the Local Plan, helping to shape policy, inform on the protection and provision of sports facilities and also provide development opportunities as part of the review of the Local Plan to help address the housing needs of the City;

 

(3)  note the agreed approach with Sport England and the National Governing Bodies of Sport for the disposal of the surplus sites, as listed in Appendix A;

 

(4)  agree the action plan which provides a framework for the improvement, maintenance, development and, as appropriate, rationalisation of the playing pitch stock;

 

(5)  to agree the focus areas as identified in the ‘Emerging Areas’ section of the Sport and Physical Activity Strategy and Action Plan for the City;

 

(6)  delegate authority to the Portfolio Holder for Leisure and Culture and the Director of Sport and Culture to implement the action plans in the Playing Pitch Strategy and Physical Activity Strategy.

 

Reasons for decisions

 

The Playing Pitch Strategy will provide the Council with a robust and up to date assessment of the needs for sport and recreation facilities, as well as an assessment of quantitative or qualitative deficits or surpluses of sports and recreational facilities.

 

It will also help achieve a balance between the protection, maintenance and enhancement of an accessible network of playing pitch provision and reconfiguring provision through development.

 

The Physical Activity and Sports Strategy will build upon current success to have significantly increased levels of participation in sport and physical activity, continuing to make key contributions to the City’s corporate ambitions to improve health, employability, economic development and community cohesion.

 

Both strategies will provide Sport England with crucial information for them to use in their decision making process as statutory consultees regarding development plans, which include the disposal of any playing pitches in the City.

 

Other options considered

 

Not completing the strategies was rejected as it would mean that the services would have no clear direction or linkages to the Council’s or wider strategies.

 

 

Report of the Deputy Leader/ Portfolio Holder for Resources and Neighbourhood Regeneration

The Board considered the Deputy Leader/Portfolio Holder for Resources and Neighbourhood Regeneration’s report reviewing the appointments to outside bodies, suggesting additions and deletions to the approved list of outside bodies and proposing some minor changes to the procedures for managing the approved list.

 

An addendum to the report was circulated prior to the meeting detailing some further additions to the register.

 

Some amendments were made during the meeting which are detailed in the resolutions below.

 

RESOLVED to

 

(1)  agree, subject to confirmation with the organisations concerned and/or the Charity Commission, where necessary, the following additions to Register A (the register for Executive Board Appointments):

 

Base 51 (NGY)

Blue Print

Core Cities

D2N2

D2N2 Infrastructure and Investment Board

East Midlands Councils

LGA City Regions Board

NET Partnership Development

New College Nottingham

Nottingham BID (Business Improvement District)

Nottingham Credit Union

Partnership Council NG7

Robin Hood Energy

Trent Regional Flood and Coastal Committee

 

(2)  agree, subject to confirmation with the organisations concerned and/or the Charity Commission, where necessary, the following deletions of bodies from Register A:

 

Derby Road Trust

East Midlands Airport Consultative Committee

East Midlands European Office

Eastcroft District Heating Consumers Committee

Eurocities Cultural Committee

Environment Forum

Green Tech Task Force

Local Government Information Unit

NACRO Services in Notts Area Committee

National Society for Clean Air and Environmental Protection

Newstead Abbey Steering Group

Nottingham Aged Persons trust

Nottingham and District CAB

Nottingham and District Race Equality Council

Nottingham and Notts Kidney Fund

Nottingham Development Enterprise

Nottingham Energy Partnership

Nottingham Leisure Partnership

Notts Association of Local Authorities

Peveril Exhibition Endowment Fund

Viva Orchestra of the East Midlands

Wheelbase Motor Project Management Board

 

(3)  agree the nominations to outside bodies, as set out in Register A, including the nominations to the proposed new bodies outline in (1) above;

 

(4)  approve the organisations, including the changes outlined below, contained in Register B (the register for Area Committee Appointments), and to delegate appointments to those organisations to the relevant Area Committees, together with responsibility for adding to or deleting organisations from Register B during the current Council term:

 

Additions to register B:

Greens Windmill

Winwood Community Association

 

Transfers from Register A to Register B:

Forest Fields Advice Centre Management Committee

Hungerhill Developments

Lenton Centre

The Meadows Partnership Trust

 

(5)  agree that, as proposed at the meeting, after every annual council meeting, Executive Board reviews all bodies and appointments identified in Registers A and B, with participation/attendance figures, in consultation with the relevant group Whips and that the following in-year procedures should apply:

 

(a)  any in year changes to the bodies included on Register A are authorised by the Portfolio Holder for Resources and Neighbourhood Regeneration;

(b)  all in year changes to memberships on Register A to be recommended by the relevant group Whips and authorised by the Corporate Director for Resources in accordance with delegation 36 in the current scheme of delegation;

(c)  where in year changes to memberships on Register B are urgent and cannot wait until the next meeting of the Area Committee concerned, those changes be recommended by the relevant group Whips and authorised by the Corporate Director for Resources, in accordance with delegation 36 in the current scheme of delegation;

 

(6)  agree the addition of the following bodies (contained within the addendum to the report) to Register A and agree the appointments to the bodies:

 

Outside Body	Function	Type of Appointment	No. of reps	Appointments
Joint Planning Advisory Board	To advise on the development of the Core Strategy	Committee Member	2 (Cllr)	Councillor Nick McDonald   Councillor Jane Urquhart
Local Pensions Board	To scrutinise the Pensions Committee and the administration of the Pension Fund	Committee Member	1 (Cllr) – the rep must not be a member of the Pensions Committee or its sub committees	Councillor Sarah Piper

 

(7)  agree the following amendments/changes proposed at the meeting:

(a)  the title ‘Education (35 minor trusts) – includes Derby Road Trust’ being changed to ‘Nottingham Education Trust’;

(b)  Standing Committee for Religious Education – SACRE meets twice a year, rather than 3 times as stated in the register;

(c)  EnviroEnergy Ltd has 5 Directors, rather than 4, with Councillor John Hartshorne being added as the 5^th Director;

(d)  Nottingham Regeneration Ltd has one director and 1 non-Council observer so needs to be revisited;

(e)  the addition of Councillor Alan Clark to the Gas Trust Fund to fill the vacancy.

 

Reasons for decisions

 

To ensure that appointments are updated to reflect changes in Council membership following the local elections, that the bodies to which the Council makes appointments remain relevant to its business, and to ensure that procedures are in place to maintain the register proactively and accurately during each four year term.

 

Other options considered

 

Maintaining the current arrangements for making appointments to outside bodies and for adding and deleting bodies to the outside bodies register was rejected as the new arrangements will be more beneficial to ensure the ongoing relevance and efficient management of appointments and best use of Councillors’ time.

To consider excluding the public from the meeting during consideration of the remaining item in accordance with section 110a(4) of the local Government Act 1972 on the basis that, having regard to all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

RESOLVED to exclude the public from the meeting during consideration of the remaining item in accordance with section 100a(4) of the Local Government Act 1972 on the basis that, having regard to all the circumstances, the public interest in maintaining the exemption outweighed the public interest in disclosing the information.

 

Report of the Deputy Leader/ Portfolio Holder for Resources and Neighbourhood Regeneration

The Board considered the Deputy Leader/Portfolio Holder for Resources and Neighbourhood Regeneration’s exempt report.

 

RESOLVED to approve the recommendations in the report.

 

Reasons for decisions

 

As detailed in the report.

 

Other options considered

 

As detailed in the report.