Agenda and minutes

Executive Board
Tuesday, 19th March, 2019 2.00 pm

Venue: Ground Floor Committee Room - Loxley House, Station Street, Nottingham, NG2 3NG

Contact: Kate Morris, Constitutional Services, Tel: 0115 8764353  Email: kate.morris2@nottinghamcity.gov.uk

Note: Unless stated otherwise, all decisions are subject to call-in. The last date for call-in is 27 March 2019. Decisions cannot be implemented until the working day after this date. 

Items
No. Item

86.

Apologies for absence

Minutes:

Councillor Sally Longford – Council Business

Councillor Andrew Rule – Council Business

 

Ian Curryer – Chief Executive

87.

Declarations of interests

Minutes:

None.

88.

Minutes pdf icon PDF 262 KB

Last meeting held on 19 February 2019 (for confirmation)

Minutes:

The minutes of the meeting held on 19 February 2019 were confirmed as a true record and were signed by the Chair.

89.

Schools Capital Maintenance Grant Allocation 2019/20 - Key Decision pdf icon PDF 217 KB

Report of the Portfolio Holder for Education and Skills  

Additional documents:

Minutes:

The Board considered the report of the Portfolio Holder for Education and Skills seeking approval in advance of receipt of the funding announcement on the School Capital Maintenance Grant Allocations for 2019/20 to enable project prioritisation and delivery to commence once funding has been allocated.

 

RESOLVED to:

 

(1)  Delegate authority to the Corporate Director of Children and Adults to accept the School Capital Maintenance Funding grant allocation from the Department for Education (DfE) to Nottingham City Council;

 

(2)  Delegate authority to the Corporate Director of Children and Adults to allocate funding from the School Capital Maintenance funding grant to the projects detailed in the published appendix A

 

(3)  Note that £0.173 million is set aside as a contingency fund to allow the adjustment of the number of projects prioritised in the published appendix A;

 

(4)  Approve £0.0025 million to allow the scoping and prioritisation fro a programme of works in 2020/21 to commence in Autumn 2019 with Nottingham City Council Design Services delivering these works;

 

(5)  Amend the capital Programme to include the allocation of the grant;

 

(6)  Delegate authority to the Corporate Director of Children and Adults to make adjustments of the number of projects prioritised in the published appendix A and the contingency should it ne necessary;

 

(7)  Delegate Authority to Corporate director for Children and Adults to allocate contingency funding to projects such as health and safety or condition issues which arise during 2019/20, and to adjust the funding allocation for each project once cost information is finalised, subject to value for money being demonstrated and costs being within the overall budget allocated for this programme of works.

 

(8)  Appoint NCC Design Services to design, procure and manage the projects

 

(9)  Approve the procurement of the works through the East Midlands Regional construction framework – an OJEU (the Official Journal of the European Union) compliant framework

 

(10)Delegate authority to the Head of Legal Services to sign contracts with the preferred contractors following procurement exercises to allow the projects to be delivered

 

(11)Approve a payment of £0.100m from the Building Schools for the Future (BSF) Lifecycle Reserve fund to Rosehill Special School to undertake condition and maintenance works to the building.

 

Reasons for Decision

 

The prioritisation of thefundingis based on advice received and an extensive reviewofschools.There are two areas where fundinghasbeen prioritised:

 

·  Health andSafetyissues likely to impacton children and staff.

·  Conditionissues likelyto impactonthe operation of  ...  view the full minutes text for item 89.

90.

Nottingham City Homes Partnership Agreement - Key Decision pdf icon PDF 315 KB

Report of the Portfolio Holder for Housing and Planning

Additional documents:

Minutes:

The Board considered the report of the Portfolio Holder for Housing and Planning setting out proposed new partnership agreement between Nottingham City Homes (NCH) and Nottingham City Council (NCC).

 

It was noted that tenant overall satisfaction is up to 90%, and satisfaction with repairs is up to 88% having been around 50% at the beginning of the existing agreement. This agreement aims to put tenants at the heart, and has gone out to tenants for consultation.

 

RESOLVED to:

 

(1)  agree the proposed heads of terms for a new partnership agreement as set out in the published appendix1

 

(2)  delegate authority to the Portfolio Holder for Housing and Planning to sign a new agreement based on these terms.

 

(3)  develop a numberofservice level agreements settingoutexpectationsfor the deliveryof the servicesby the Councilwhich support Nottingham CityHomesin theirwork.

 

(4)  develop further Service Level Agreements for those tenant-facing services carried out by the Council in and around housing estates, giving tenants greater transparency and understanding of the services for which they pay their rent.

 

Reasons for Decision

The existingagreement is no longerfitfor purposeand requires updatingto provideofficers with greater clarityabout responsibilitiesandexpectations

 

NCH nowdelivers a greater range of services via the main companyandits subsidiaries,and this is not reflected inthe current agreement

 

Rather than wait for the currentagreementto expire in two years’time it is appropriateto bringsome certaintyaboutfuture arrangementsnow.

 

The Councildelivers anumberofservices toNCH tosupport it inthe delivery of its operati  ...  view the full minutes text for item 90.

91.

Future City Regeneration pdf icon PDF 236 KB

Report of the Leader of the Council/Portfolio Holder for Regeneration and Growth

Additional documents:

Minutes:

The Board considered the report of the Leader of the Council/Portfolio Holders for Regeneration and Growth setting out the City Council’s approach to ensuring the momentum of this regeneration is maintained, whilst recognising the limits of the current Capital Programme

 

The document outlines the expectations of Nottingham City Council of developers ensuring a good standard of regeneration through the city, being both ambitious and forward looking for the city. The Board agreed that the design features set out are complimentary to the current progressing development projects.

 

RESOLVED to:

 

(1)  Endorse the approach to master planning across the City as set out in the published report;

 

(2)  Endorse the approach being taken to create a vehicle to deliver regeneration in the City.

 

 

Reasons for Decision

Tofacilitate its desire to promotefurther investment and regeneration inthe Cityas part ofitsnextphase of developmentactivitythe Councilwants to deliver thefollowing:

·  Providea strongand coherentmaster planningframework to give clarityto investors anddevelopers on how theCity will continueto evolve, enablinga range of developmentsthat will underpineconomic growthin a qualityurban landscape thatprovides aclear sense of place;and

 

·  Supplementthis approach by givingconsiderationto usingits own land holdings tobringfurther developmentforward in certainareas, as

shown in Appendix1:Master PlanningAreas.In order to maximise the impact of these assets,the Council is keento attractprivatesector investmentto potentiallybri  ...  view the full minutes text for item 91.

92.

Nottingham Southside Regeneration - Crocus Place - Key Decision pdf icon PDF 226 KB

Report of the Leader of the Council/Portfolio Holder for Regeneration and Growth

Minutes:

The Board considered the report of the Leader of the Council/Portfolio Holder for Regeneration and Growth regarding the proposed development at Crocus Place of Grade A Offices supporting the regeneration of the Southern Gateway.

 

The Board heard that there is a shortage of Grade A office space within the city, and this development will bring forward plans to address that. It is hoped that developers can submit plans in later March starting the planning application process.

 

RESOLVED to:

(1)  Commita fundingenvelopeas identifiedin exemptAppendixB fromwithinthecapital programmeand tofurtherprogresstheproposeddevelopmentofGradeA officespace accommodation inNottingham;

 

(2)  Continue with theadoptedapproach,forprogressingdesigndevelopment,asoutlinedin theLeaders KeyDecision 3309dated30October2018,including theextensionofadvisors contractsthroughthePerfect CircleframeworkbeyondRIBA Stage4, thusallowingthe project to moveforward with due diligence.

 

(3)  Delegate authority to the Corporate Director for Development and Growth, in consultation with the Portfolio Holder for Regeneration and Growth, to enter into contracts for both design development and construction, subject to expenditure being within the Project Financial Model and subject to the Business Case being signed off by the project appraisal group (PAG).

 

(4)  Delegate authority to the Director for Strategic Assets & Property, in consultation with the Corporate Director for Development and Growth and the Portfolio Holder for Regeneration and Growth, to negotiate and agree an appropriate pre-let commercial lease(s) for the

proposed office development that meets the requirements within the Project Financial Model and in advance of the Business Case being signed off.

 

(5)  Ensure that the proposed office development, once completed and occupied in accordance with the approvedbusinesscase,sits withintheProperty Trading AccountPortfoliooftheCounciland be managedundertheDirectorforStrateg  ...  view the full minutes text for item 92.

93.

Exclusion of the public

To consider excluding the public from the meeting during consideration of the remaining item(s) in accordance with Section 100A(4) of the Local Government Act 1972 on the basis that, having regard to all the circumstances, the public interest in maintaining the exemption outweighs in the public interest in disclosing the information

Minutes:

RESOLVED to exclude the publicfrom the meeting duringconsideration ofthe remaining item inaccordancewithSection 100A(4) ofthe Local Government Act 1972 on the basisthat, having regard to all thecircumstances, the public interest in maintaining the exemption outweighs the publicinterest in disclosing the information as defined in paragraph 3 of part 1, Schedule12Aof theAct.

 

94.

Nottingham Southside Regeneration - Crocus Place - Key Decision EXEMPT APPENDIX

Report of the Leader of the Council/Portfolio Holders for Regeneration and Growth

Additional documents:

Minutes:

The Board considered the exempt appendices for the report of the Leader of the Council/Portfolio Holder for Regeneration and Growth.

 

RESOLVED to approve the recommendations in the report.

 

Reasons for decisions

 

As detailed in minute 92

 

Other options considered

 

As detailed in minute 92