Agenda for Executive Board on Tuesday, 21st May, 2019, 1.30 pm

Agenda and minutes

Venue: Ground Floor Committee Room - Loxley House, Station Street, Nottingham, NG2 3NG. View directions

Contact: Kate Morris, Constitutional Services, Tel: 0115 8764353  Email: kate.morris2@nottinghamcity.gov.uk

Note: Unless stated otherwise, all decisions are subject to call-in. The last date for call-in is 3 June 2019. Decisions cannot be implemented until the working day after this date. 

Items
No. Item

1.

Apologies for absence

Minutes:

Councillor Cheryl Barnard - Leave

 

Alison Michalska, Corporate Director for Children and Adults – Catherine Underwood, Director of Adult Social Services attending on her behalf

2.

Declarations of interests

Minutes:

None.

3.

Minutes pdf icon PDF 231 KB

Last meeting held 16 April 2019 (for confirmation)

Minutes:

The minutes of the meeting on 16 April 2019 were confirmed as a true record and were signed by the Chair.

4.

PRE-AUDIT CORPORATE FINANCIAL OUTTURN 2018/19 - KEY DECISION pdf icon PDF 403 KB

Report of the Portfolio Holder for Finance, Resources and Commercial Services

Additional documents:

Minutes:

The Board considered the report of the Portfolio Holder of Finance, Growth and the City Centre setting out the Council’s pre audit General Fund and Housing Revenue Account revenue outturn and Capital Programme for 2018/19.

 

RESOLVED to:

(1)  Note:

a.  The pre-audit revenue outturn overspend of £1.681m for 2018/19;

b.  The portfolio variances +/- £50k as set out in appendix B of the published report;

c.  The discretionary rate of relief granted in 2018/19 detailed in paragraph 2.11 of the published report;

d.  The capital outturn as detailed in appendix F of the published report, and the explanation of the variances over £0.100m as set out in appendix G of the published report;

e.  The additions to the Capital Programme;

f.  The refreshed Capital Programme including planned and proposed;

 

(2)  Approve:

a.  The movements of resources set out in paragraph 2.5 and appendix D of the published report;

b.  The net movement on earmarked reserves, as set out in paragraph 2.7 and appendix E of the published report;

c.  The HRA outturn for 2018/19 as set out in paragraph 28. Of the published report;

d.  Write-offs in excess of £10,000, totalling £1.60m where all options for recovery have been exhausted;

e.  Additional costs of £0.570m in relation to various capital schemes set out in paragraph 2.17 of the published report; and

 

(3)  Note and endorse the allocations of the corporate contingency as set out in paragraph 2.3 of the published report

 

Reason for Decision

The recommendations set out above enables progress to be formally monitored against the 2018/19 budget. It also allows for the impact of actual and planned management action to be monitored. It is an important part of the Councils financial management and governance framework setting out the Council’s year-end financial position for 2018/19  

 

The approval of virements of budgets is required by corporate financial procedures.

 

Other Options Considered

This report is necessary to ensure Nottingham City Council is operating within the corporate financial procedures. Numerous alternative options were considered throughout the year and were disused with colleagues and relevant portfolio holders.

5.

Transforming Cities Programme - KEY DECISION pdf icon PDF 250 KB

Report of the Portfolio Holder for Transport and HR

Additional documents:

Minutes:

The Board considered the report of the Portfolio Holder for Adult Care and Local Transport seeking approve to accept funding, in partnership with Derby City Council, from tranche 1 of the Transforming Cities Fund. The report went on to outline a number of “quick win” projects aimed at speeding up bus journeys and enhancing public transport user experience as well as promoting active travel through improved walking and cycling routes and additional cycle parking facilities support electric bike hire schemes.

 

RESOLVED to:

 

(1)  Accept the DfT grant award of £8.345million for the delivery of the Transforming Cities Fund: Tranche 1 programme in Nottingham and Derby;

 

(2)  Approve the project funding allocations in accordance with the Nottingham and Derby Transforming Cities Fund: Tranche 1 programme bid as set out in Table 1 of Appendix B. To also initiate the programme, and delegate authority to the Corporate Director for Development and Growth to make variations to the programme as necessary;

 

(3)  Approve initiation of the programme, and delegate authority to the Corporate Director for Development and Growth to make variations to the programme as necessary;

 

(4)  Approve the initiation of procurement activities as set out in Table 1 of Appendix B, and delegate authority to the Corporate Director for Development and Growth to appoint preferred suppliers and contractors to deliver the programme;

 

(5)  Approve preparation and submission of Nottingham and Derby joint bids for Tranche 2 of the Transforming Cities Fund and Future Mobility Zone Fund for projects running to 2022/23;

 

Reason for Decision

The first tranche of the programme comprises of schemes that will help to improve connectivity, support growth, drive up productivity, improve access to work and help to tackle congestion, air pollution and lowering carbon emissions, all of which will benefit the citizens of Nottingham.

 

There will be improvements in public transport technology along key corridors better linking Nottingham and Derby, including the area around East Midlands Airport. Bus Journey times will be reduced and more reliable with passenger information becoming more reliable and travel payment made simpler.

 

There will also be improvements to the walking and cycling routes to encourage increased sustainable commuting. They will also improve access to new employment areas and help to achieve beneficial health, environmental and social outcomes.

 

Other Options Considered

Two alternative options were considered. The first, to not accept the funding awards was rejected as it would mean that the Council would be unable to deliver transport improvement projects which would negatively impact on citizens.

 

The second alternative option was to vary the programme of schemes. This was rejected as to vary the schemes would take the Council out of the terms and conditions of the funding awards. Both alternative options would adversely affect the Councils reputation as a leader in local transport.

6.

Future Meeting Dates

To note the future meeting dates on the following Tuesdays:

 

18 June 2019

16 July 2019

17 September 2019

22 October 2019

19 November 2019

17 December 2019

21 January 2020

18 February 2020

17 March 2020

21 April 2020

Minutes:

RESOLVED to note the future meeting dates of the Executive Board:

 

18 June 2019

16 July 2019

17 September 2019

22 October 2019

19 November 2019

17 December 2019

21 January 2019

18 February 2019

17 March 2019

21 April 2019

7.

Exclusion of the public

To consider excluding the public from the meeting during consideration of the remaining item(s) in accordance with Section 100A(4) of the Local Government Act 1972 on the basis that, having regard to all the circumstances, the public interest in maintaining the exemption outweighs in the public interest in disclosing the information

Minutes:

 

RESOLVED to exclude the publicfrom the meeting duringconsideration ofthe remaining item inaccordancewithSection 100A(4) ofthe Local Government Act 1972 on the basisthat, having regard to all thecircumstances, the public interest in maintaining the exemption outweighs the publicinterest in disclosing the information as defined in paragraph 3 of part 1, Schedule12Aof theAct.

 

8.

Transforming Cities Programme - KEY DECISION - EXEMPT APPENDIX

Report of the Portfolio Holder for of Transport and HR

Minutes:

RESOLVED to note the contents of the exempt appendix.