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Contact: James Welbourn Governance Officer
No. | Item |
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APOLOGIES FOR ABSENCE Minutes: Councillor Carole Jones – other council business Malcolm Townroe |
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DECLARATIONS OF INTERESTS Minutes: None. |
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To confirm the minutes of the meeting dated 11 September 2015. Minutes: The minutes of the meeting held on 11 September 2015 were confirmed as a correct record and signed by the Chair. |
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Report of Corporate Director for Resilience. Additional documents:
Minutes: Tom Straw, Finance Analyst, presented the repot of the Corporate Director for Resilience detailing the forecast outturn for 2015/16 Bridge Estate, Highfields Leisure Park Trust and Harvey Hadden Stadium Trust, based on Period 6 budget monitoring (September 15). Tom highlighted the following:
Bridge Estate (a)
there is an increase in income of £4,067 due to additional
rent following rent review, increased rent and new
lettings; (b)
there is an underspend on support services due to a reduction in
Nottingham City Council property management fees; (c) the trust also holds non-property investments of £648,511 as well as a Trent Bridge repairs reserve of £397,699
Harvey Hadden Stadium Trust
(d) income has been affected by the major building works that started in July 2014 increasing the net deficit by £7,000. The grant from Nottingham City Council will be increased by £7,000 to match this deficit;
Highfields Leisure Park Trust (e) there has been a net underspend due to increased boating income and an increase in concessions. The grant from Nottingham City Council will be reduced by £8,872 to match the net underspend.
The Committee agreed that maintenance of the new facilities at Hadden Park Stadium and Highfields must be maintained and kept to a high standard.
RESOLVED to note the forecast outturn for each of the trusts for 2015/16 |
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Report of Strategic Director for Finance. Additional documents:
Minutes: Tom Straw, Finance Analyst, presented the report of the Strategic Director for Finance, setting out the 2014/15 accounts for Highfields Leisure Park Trust and Harvey Hadden Stadium Trust, which have been independently examined by the city council’s internal audit service as required by the Charity Commission. Tom highlighted the following:
Harvey Hadden Stadium Trust
(a)
there was an increase in grant from Nottingham City Council in
2014/15 of £6,855; (b)
rental income has decreased as a result of the major construction
works which started in July 2014; (c) there is an increase in grounds maintenance expenditure as a result of the major construction works around the stadium;
Highfields Leisure Park Trust
(d)
there was a reduction in grant from Nottingham City Council in
2014/15 by £35,183; (e) a decrease in fees and charges income and refreshment concessions was due to the effect of the extended tram works.
RESOLVED to
(1)
approve the Harvey Hadden
Stadium Trust annual report and financial statements for the
financial year 2014/15; (2) approve the Highfields Leisure Park Trust annual report and financial statements for the financial year 2014/15 |
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ANALYSIS OF HIGHFIELDS GROUNDS MAINTENANCE COSTS PDF 179 KB Report of Corporate Director of Resilience. Additional documents:
Minutes: Barry Dryden, Senior Finance Manager, introduced the report of the Corporate Director of Resilience detailing the grounds maintenance charges levied by the council to Highfields Trust based on outturn actuals and budget for the current financial year.
The following answers were given in response to questions from the Committee:
(a)
The overall trend is for ground maintenance charges to decrease,
with a 4.5% reduction in charges from 2012/13 to 2015/16. This is
due to efficiency savings identified by Parks and Open
Spaces; (b)
The priority is to maintain the level of service even in the
current financial climate; (c) A condition of the Heritage Lottery Funding was a 5 year plan to maintain the site to a high standard.
RESOLVED to note the trend of grounds maintenance expenditure at Highfields from 2012/13 actual to 2015/16 |
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STRUCTURAL MAINTENANCE OF TRENT BRIDGE PDF 178 KB Report of Deputy Chief Executive/Corporate Director of Development and Growth. Minutes: Chris Capewell, Team Leader, Bridges and Drainage, Highway Design presented the report of the Corporate Director of Development and Growth outlining information from Highways regarding the maintenance of Trent Bridge. Chris highlighted the following:
(a)
one the objectives of the Bridge Estate
is to provide for the efficient maintenance and repair of Trent
Bridge and the approaches to it. Trent Bridge is an important,
visible approach to the city; (b)
at last inspection, the bridge is
structurally sound and is satisfactory for 40/44 tonne vehicles.
This will only need to be reassessed if there is a significant
change in the condition of the structure or changes in
legislation; (c)
the bridge is due to be repainted in 2018, which will be 16 years
since it was last repainted except for the inside faces of the
parapets which were painted in early 2015 to enhance the appearance
of the bridge. As repainting the bridge is costly a balance must be
struck between deterioration of metalwork and cost; (d)
in 2015 a bid was made to the Highway
Maintenance Challenge Fund for a scheme that would see the bridge
re-waterproofed and repainted, as well as the footways and
carriageway resurfaced. Unfortunately this bid was unsuccessful
however there is another opportunity to bid for this funding in 18
months’ time. If successful a small amount of match funding
would be required; (e)
there has been some deterioration to stonework which could be very
expensive to repair as sections would need to be replaced in new
stone and would need agreement with English Heritage; The following answers were given in response to questions from the Committee:
(f)
Neighbourhood Services is responsible for the cleaning, and general
maintenance of pavements on the bridge is with Highway and Energy
Infrastructure; (g)
the legal definition of ‘and approaches to it’ is
unknown, but this is often defined as being where the embankment
rises up; (h)
Nottingham City Council has a Heritage Officer but they are not
currently involved with Trent Bridge; (i)
£72,000 a year from the Bridge Estate are reserved towards the maintenance of Trent
Bridge. This should cover the cost of repainting in 2017/18,
subject to garnering quotes. This would not cover the cost of
waterproofing the bridge. Other options to pay for waterproofing
the bridge to use the Trust’s assets, which would need
approval, or to borrow the funds; (j) the Committee expressed the view that the current maintenance regime should be reviewed with then aim of improving the appearance of the bridge.
RESOLVED to
(1)
note the contents of the report; (2)
approach the Heritage Officer on the possibility of
applying for Heritage Lottery Fund money for the bridge; (3)
investigate the installation of a ‘Welcome to
Nottingham’ sign on the approach to the bridge; (4)
investigate installation of an interpretation panel
outlining the history of the bridge; (5)
investigate updating the decorative lights to a more
modern standard and making them more accessible for
repairs; (6) provide figures on actual spend on ... view the full minutes text for item 30. |