Agenda and draft minutes

Trusts and Charities Committee
Friday, 15th March, 2019 12.30 pm

Venue: LB 31 - Loxley House, Station Street, Nottingham, NG2 3NG. View directions

Contact: Phil Wye  0115 876 4637

Items
No. Item

39.

Apologies for Absence

Minutes:

Councillor Carole Jones – leave

Councillor Mohammed Saghir – other Council business

 

40.

Chairing arrangements

Minutes:

In the absence of the Chair, the Vice-Chair agreed to start the meeting.

41.

Declarations of Interest

Minutes:

None.

42.

Minutes pdf icon PDF 13 KB

Minutes of the last meeting held on 22 January 2019, for confirmation

Minutes:

The minutes of the meeting held on 22 January 2019 were agreed as a correct record and signed by the Chair.

43.

Nottingham Croquet Club lease pdf icon PDF 216 KB

Report of Director of Strategic Assets and Property

Additional documents:

Minutes:

John West, Estates Surveyor, Property Investment, introduced the report seeking to obtain approval to increase the letting area of Highfields Leisure Park to Nottingham Croquet Club, and amend other terms of the lease as required.

 

The new lease would result in increased income for the Trust and would improve the facilities for the Croquet Club allowing them to bid for major tournaments and enhance the sporting reputation of the city.

 

The Club has a Community Engagement Plan and is open to new members.

 

RESOLVED to

 

(1)  approve the surrender of the remainder of the 15-year lease dates 01 November 2010 for the croquet lawns and pavilion at Highfields Park;

(2)  approve the grant of a new 35-year lease for the croquet lawns, former bowling greens and two pavilions at Highfields Park on the terms set out in the exempt appendix;

(3)  delegate authority to the Director of Strategic Assets and Property to

(i)  agree any amendments or alterations to the Heads of Terms of the lease, on the proviso that the principal of the decisions does not materially change (in which case a further report would be submitted to the Committee;

(ii)  make any necessary arrangements to comply with the Charities Act 2011 for the disposal of the land in accordance with this decision.

44.

Bridge Estate Property Update pdf icon PDF 209 KB

Report of the Director of Strategic Assets and Property

Additional documents:

Minutes:

Bevis Mackie, Principal Surveyor, introduced the report setting out the key property events that have taken place or are proposed for the Bridge Estate since the date of the last meeting.

 

RESOLVED to note the updates relating to individual Bridge Estate properties and approve the recommended actions as set out in the appendix to the report.

45.

Budget 2019/20 - Bridge Estate, Harvey Hadden Stadium Trust and Highfields Trust pdf icon PDF 267 KB

Report of the Director of Strategic Finance

Minutes:

Tom Straw, Senior Accountant, introduced the report detailing the 2019/20 budgets for Trustee approval, highlighting the following:

 

(a)  the current forecasted outturn position for the Bridge Estate is better than originally forecast;

(b)  the 2019/20 grant to Nottingham City Council is forecast to be reduced by £178,299;

(c)  the proposed 2019/20 budgets for Highfields Park and Harvey Hadden Stadium remain the same as for 2018/19.

 

RESOLVED to approve the 2019/20 budgets.

46.

Dates for 2019/20

To note the proposed meeting dates of:

 

2019

28 June

27 September

20 December

 

2020

27 March

Minutes:

RESOLVED to note the proposed meeting dates for the 2019/20 municipal year:

 

2019

28 June

27 September

20 December

 

2020

27 March

47.

Exclusion of the public

To consider excluding the public from the meeting during consideration of the remaining items in accordance with Section 100A(4) of the Local Government Act 1972 on the basis that, having regard to all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information by virtue of Paragraphs 3 and 5 of Part 1 of Schedule 12A of the Act

Minutes:

RESOLVED to exclude the public from the meeting during consideration of the remaining items in accordance with Section 100(4) of the Local Government Act 1972 on the basis that, having regard to all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

48.

Exempt minutes

Exempt minutes of the meeting held on 22 January 2019, for confirmation

Minutes:

The Committee confirmed the exempt minutes of the meeting held on 22 January as a correct record and these were signed by the Chair.

49.

Nottingham Croquet Club lease - exempt appendix

Minutes:

RESOLVED to note the information contained in the exempt appendix.

50.

Bridge Estate Property Update Report - Exempt appendix

Minutes:

Details of the discussion and resolutions for this item are contained in the exempt minutes of this meeting.