Agenda and draft minutes

Trusts and Charities Committee
Friday, 14th June, 2019 12.30 pm

Venue: LB 32 - Loxley House, Station Street, Nottingham, NG2 3NG. View directions

Contact: Phil Wye  0115 876 4637

Items
No. Item

1.

Appointment of Vice Chair

Minutes:

RESOLVED to appoint Councillor Angharad Roberts as Vice-Chair for the 2019-20 municipal year

2.

Apologies for Absence

Minutes:

Councillor Kirsty Jones – personal reasons

Bevis Mackie

3.

Declarations of Interest

Minutes:

Councillor Samuel Gardiner declared that he is employed by a company that leases a building from the Bridge Estate.

4.

Minutes pdf icon PDF 120 KB

Minutes of the meeting held on 15 March 2019, for confirmation

Minutes:

The minutes of the meeting held on 15 March 2019 were confirmed as a correct record and signed by the Chair

5.

Bridge Estate Post Audit Financial Outturn 2018/19 pdf icon PDF 253 KB

Report of the Strategic Director of Finance

Additional documents:

Minutes:

Thomas Straw, Senior Accountant, introduced the report detailing the final 2018/19 outturn position for the Bridge Estate and analysing variances to the previous year.

 

The report includes a contribution of £1.545m to Nottingham City Council which has been consistent since financial year 2014/15.

 

RESOLVED to

 

(1)  note the final outturn position for the Bridge Estate and the Audit Highlights Memorandum;

(2)  approve the Chair to sign the audited Financial Statements and the Audit Highlights Memorandum on behalf of the Committee.

6.

Harvey Hadden Track Improvements pdf icon PDF 358 KB

Report of the Director of Neighbourhood Services

Minutes:

The Chair of the Committee agreed that this item, although not on the agenda, could be considered as a matter of urgency in accordance with Section 100B(4)(b) of the Local Government Act 1972, because the funding has only just been confirmed and this project needs to be delivered  during the warm summer months. 

 

Eddie Curry, Head of Public Realm, introduced the report providing details of track improvements at Harvey Hadden Stadium. The works are required in order to improve facilities and ensure that the track complies with UK Athletics competition standards.

 

The project is being delivered and funded by Nottingham City Council in partnership with Notts Athletic Club and will not cost anything to the Harvey Hadden Trust.

 

RESOLVED to

 

(1)  approve the track improvement works as detailed in Appendix 1 of the report;

(2)  approve the funding contribution from Notts Athletic Club and Nottingham City Council and approve the revenue contribution to capital as detailed in Appendix 2 of the report;

(3)  delegate authority to the Director of Neighbourhood Services to procure the works and enter into contracts relating to the track works in accordance with the relevant constitutional requirements.

7.

Bridge Estate Property Update Report pdf icon PDF 209 KB

Report of the Strategic Director of Strategic Assets and Property

Additional documents:

Minutes:

Pippa Hall, Corporate Portfolio and Investment Manager, introduced the report setting out the key property events that have taken place or are proposed for the Bridge Estate since the last meeting.

 

RESOLVED to

 

(1)  note the updates relating to individual Bridge Estate properties and approve the recommended actions as set out Appendix 1 of the report;

(2)  recommend a date in September, before the next meeting, for the annual Bridge Estate tour.

8.

Future meeting dates

To agree to meet on the following Fridays at 12.30pm:

 

27 September 2019

20 December 2019

27 March 2020

Minutes:

RESOLVED to meet at 1pm on the following Fridays at Loxley House:

 

27 September 2019

13 December 2019

27 March 2020

9.

Exclusion of the public

To consider excluding the public from the meeting during consideration of the remaining items in accordance with Section 100A(4) of the Local Government Act 1972 on the basis that, having regard to all the circumstances, the public interest in disclosing the information by virtue of Paragraphs 3 and 5 of Part 1 of Schedule 12A of the Act

Minutes:

RESOLVED to exclude the public from the meeting during consideration of the remaining items in accordance with Section 100A(4) of the Local Government Act 1972 on the basis that, having regard to all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information as defined in paragraph 3 of part 1, Schedule 12A of the Act.

10.

Property Update Report exempt appendix

Minutes:

Details of the discussion and resolutions for this item are contained in the exempt minutes for this meeting.

11.

Trent Bridge work programme update

Additional documents:

Minutes:

Details of the discussion and resolutions for this item are contained in the exempt minutes of this meeting.