Agenda and draft minutes

Trusts and Charities Committee
Monday, 27th June, 2022 1.00 pm

Venue: Ground Floor Committee Room - Loxley House, Station Street, Nottingham, NG2 3NG. View directions

Contact: Mark Leavesley  0115 876 4302

Items
No. Item

1.

Appointment of Vice-Chair

Minutes:

Resolved to appoint Councillor Radford as Vice-Chair for the municipal year 2022-23.

2.

Apologies for absence

Minutes:

Councillor Radford – personal

Councillor Rule – work commitments

3.

Declarations of interests

Minutes:

None.

4.

Minutes pdf icon PDF 104 KB

Last meeting held 28 March 2022 (for confirmation)

Minutes:

The Committee confirmed the minutes of the meeting held on 28 March 2022 as a correct record and they were signed by the Chair.

5.

Bridge Estate Charity - property update pdf icon PDF 199 KB

Report of Director of Economic Development and Property

Additional documents:

Minutes:

Bevis Mackie, Acting Head of Commercial Portfolio, presented the report, which detailed the key property events that had taken place, or were proposed, for the Bridge Estate Charity since the last meeting. A more detailed update was given during exempt item 12.

 

Resolved to note the update.

6.

Bridge Estate Pre-Audit Financial Outturn pdf icon PDF 408 KB

Report of Corporate Director for Finance and Resources

Additional documents:

Minutes:

Thomas Straw, Senior Accountant (Capital Programmes), presented the report, which detailed the draft 2021/22 outturn for the Bridge Estate Trust (including the financial accounts attached as an appendix), and highlighting any variance from 2020/21.

 

Resolved to

 

(1)  note the draft Bridge Estate Trust 2021/22 outturn;

 

(2)  delegate authority to the Chair of the Committee to sign the audited accounts on behalf of the Trust (noting that the final version of the accounts would be circulated outside of the meeting to members prior to signing, and then formally submitted to a future Committee meeting).

7.

Dates of future meetings

To agree to meet at Loxley House at 1.00pm on the following Mondays for the municipal year 2022/23:

 

2022    2023

03 October  27 March

19 December

Minutes:

Resolved to meet at Loxley House at 1.00pm on the following Mondays for the municipal year 2022/23:

 

2022    2023

03 October    27 March

19 December

8.

Trustee tour of property portfolio

To agree a date for a tour of the property portfolio

Minutes:

The Committee discussed the potential of a tour of the property portfolio in the City to enable members to understand the challenges faced with respect to them and to provide a strategic view of the assets.

 

Resolved that the Acting Head of Commercial Portfolio be requested to organise a Committee tour of the Trust’s strategic property, to be held if possible on a date during September 2022.

9.

Exclusion of the public

To consider excluding the public from the meeting during consideration of the remaining item(s) in accordance with Section 100A(4) of the Local Government Act 1972 on the basis that, having regard to all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information

Minutes:

The Committee agreed to exclude the public from the meeting during consideration of the remaining items in accordance with Section 100A(4) of the Local Government Act 1972 on the basis that having regard to all the circumstances, the public interest in maintaining the exemption outweighed the public interest in disclosing the information, as defined in Paragraphs 3 and 5 of Part 1 of Schedule 12A to the Act.

10.

Exempt minutes confirmation

28 March 2022

Minutes:

The Committee agreed the exempt minutes of the meeting held on 28 March 2022 as a correct record and they were signed by the Chair.

11.

Transfer of Nottingham Tennis Centre to the Lawn Tennis Association (LTA) - project closedown report

Report of Director for Sport and Culture

Additional documents:

Minutes:

Stephen Chartres, Performance and Improvement Manager, updated the Committee on the final position in respect of the transfer of Nottingham Tennis Centre to the Lawn Tennis Association, and stated that the exchange of contracts was executed on 01 May 2022, thereby ensuring a sustainable future with continued investment and development of tennis in the City.

 

Resolved to note the update, and record the thanks of the Committee to all those involved for their hard work to ensure the successful transfer.

12.

Bridge Estate Property update - exempt appendix

Minutes:

Further to item 5, minute 5 above, Mr Mackie gave a more detailed update in respect of the property portfolio, including the condition of the properties, potential new/re-geared leases, financial details and the latest rent arrears position.

 

Resolved to note the exempt update.