Agenda for Trusts and Charities Committee on Monday, 7th June, 2021, 1.00 pm

Agenda and minutes

Venue: LB 41 - Loxley House, Station Street, Nottingham, NG2 3NG. View directions

Contact: Phil Wye  0115 876 4637

Items
No. Item

1.

Appointment of Vice-Chair

Minutes:

Resolved to appoint Councillor Angharad Roberts as Vice-Chair of this Committee for this municipal year (May 2021 to April 2022)

2.

Apologies for Absence

Minutes:

Councillor Sue Johnson – personal reasons

Councillor Angharad Roberts – work commitments

Councillor Andrew Rule – work commitments

3.

Declarations of Interest

Minutes:

None.

4.

Minutes pdf icon PDF 200 KB

Minutes of the meeting held on 22 March 2021, for confirmation.

Minutes:

The Committee confirmed the minutes of the meeting held on 22 March 2021 as a correct record.

5.

Bridge Estate - Draft Accounts 20/21 pdf icon PDF 328 KB

Report of the Corporate Drirector for Finance and Resources

Additional documents:

Minutes:

Thomas Straw, Senior Accountant (Capital Programmes) introduced the report detailing the draft 2020/21 outturn for the Bridge Estate and detailing any variance from 2019/20., highlighting the following:

 

(a)  the Trust’s income has reduced by almost £300,000 compared to the previous year, mainly due to Covid-19 and additional voids at Woolsthorpe Close. The budget outturn also reflects the significant spend on bridge repairs of £665,731;

(b)  the Trust has three reserves: the Bridge Repair Fund, the Asset Repair Fund and the Un-Earmarked Reserve. Unless further capital receipts are realised debt repayment for 21/22 and beyond will be required to be covered from the Bridge Estate revenue account reducing the grant paid to Nottingham City Council.

 

Resolved to

 

(1)  note the draft outturn for 2020/21;

(2)  delegate authority to the Chair to sign the audited accounts on behalf of the Committee subject to (3) below and the circulation of the final outturn to all members for comment before it is signed off;

(3)  hold a further meeting of the Committee should material changes to the draft outturn arise that require further discussion before sign off;

(4)  provide the final version of the accounts at a later meeting;

(5)  invite the external auditors to the next committee meeting.

6.

Bridge Estate Charity - Property Update Report pdf icon PDF 116 KB

Report of the Director of Economic Development and Property

Additional documents:

Minutes:

Bevis Mackie, Principal Estates Surveyor, introduced the report setting out the key property events that have taken place or are proposed for the Bridge Estate since the date of the last meeting, highlighting the following:

 

(a)  34 Lister Gate, 24-30 Castle Gate, the upper floors of Century House and the former E-On offices remain available on the market ‘to let’ with and officers continue to explore all options for re-letting;

(b)  terms for lease have been agreed with a prospective tenant at the governor’s house and judge’s retiring rooms on Low Pavement. Solicitors are instructed with the lease expected to complete following the completion of various works;

Members of the Committee were are asked to consider a tour of premises located within the City Centre to be held later in year.

 

Resolved to

 

(1)  note the updates relating to the individual Bridge Estate properties;

(2)  agree organisation of a tour of city centre premises only in light of current circumstances, particularly for new members.

7.

Exclusion of the public

To consider excluding the public from the meeting during consideration of the remaining item(s) in accordance with Section 100A(4) of the Local Government Act 1972 on the basis that, having regard to all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information. 

Minutes:

The Committee decided to exclude the public from the meeting during consideration of the remaining agenda items in accordance with Section 100A(4) of the Local Government Act 1972 on the basis that, having regard to all the circumstances, the public interest in maintaining the exemption outweighed the public interest in disclosing the information, as defined in Paragraph 3 of Part 1 of Schedule 12A to the Act.

8.

Exempt Minutes

Exempt minutes of the meeting held on 22 March 2021, for confirmation

Minutes:

The Committee confirmed the exempt minutes of the meeting held on 22nd March 2021 as a correct record and they were signed by the Chair.

9.

Bridge Estate Charity Property Update - Exempt Appendix

Minutes:

Resolved to note the contents of the exempt appendix.

10.

Dates of future meetings

Minutes:

The Committee agreed to meet at 1.00pm on the following Mondays:

 

27 September 2021

20 December 2021

28 March 2022