Agenda item

Report of Director of Strategic Assets and Property.

Bevis Mackie, Senior Estates Surveyor, presented the report of the Director of Strategic Assets and Property, which provides an update on the Bridge Estate Property Portfolio. Further more detailed information for Trustees on individual properties is included within the exempt appendix.

The following points were highlighted and responses provided to Trustee’s questions:

(a)  Trustees discussed the request from a mental health charity to place posters at strategic points on Trent Bridge and whilst not dismissing the request, initially it was suggested that posters would be better placed on each approach to the bridge. However, Trustees requested further information from the mental health charity before coming to a final decision;

(b)  As part of a review concerned with the conservation of Trent Bridge, three quotes for compiling an ‘Assessment of Significance’ have been received and the Trustees will be asked to select their preferred quote. Once the assessment has been completed, the results will then be used to inform a condition survey, ensuring that any significant features or characteristics are known and can be taken into account during any restoration/repair work. The Assessment of Significance’ is also important for any potential grant funding bid;

(c)  a Bridge Estate Property Portfolio Review document has been drafted but is yet to be finalised;

(d)  it is proposed that, to ensure that some aspects of the Charity management can operate more efficiently, the Scheme of Delegation is updated to enable administrative duties to be executed as detailed in the appendix to the report. Trustees welcomed the proposal and requested an annual update on the instances where Delegations 10 and 11 (Land and Property sales and purchases up to £75,000) are exercised.

RESOLVED

(1)  to note:

(i)  the updates relating to individual properties as detailed in sections 1.1 to 1.9 in the report and the update relating to the Trent Bridge Assessment of Significance as detailed in section 1.10.3 of the report;

(ii)  the update relating to Trent Bridge Maintenance Funding as detailed in section 1.10 of the report;

(2)  that having considered the advertising request detailed in section 1.10.2 of the report, the Senior Estates Surveyor be requested to obtain further information from the organisation to enable the Trust to provide a response to the request;

(3)  to note the impending changes to Highways markings on Trent Bridge as detailed in section 1.10.4 of the report;

(4)  with regard to the Scheme of Delegation:

(i)  to approve the amended Scheme of Delegation set out in appendix 1 to the report and that all decisions taken in accordance with this Scheme be made in compliance with the City Council’s Constitution and Financial Regulations (including the recording of decisions);

(ii)  that the Corporate Director of Development and Growth and the Director of Strategic Assets and Property are authorised to sub-delegate their power to the appropriate Head of Service to enable the management of trust and charity land and property subject to that delegation being recorded in writing;

(iii)  for Trustees to receive an annual report providing details of the instances when Delegations 10 and 11 are exercised;

(5)  for the Senior Estates Surveyor to provide 3 potential dates for the annual Bridge Property Portfolio Trustee Tour to members of the Committee and that the date on which the most Trustees are available be used and confirmed for the Tour.