Agenda and minutes

East Midlands Shared Services Joint Committee
Monday, 19th June, 2017 10.30 am

Venue: Gartree Committee Room - County Hall, Glenfield, Leicestershire, LE3 8RB. View directions

Contact: Catherine Ziane-Pryor  Email: catherine.pryor@nottinghamcity.gov.uk

Items
No. Item

1.

APPOINTMENT OF CHAIR

Minutes:

Councillor Byron Rhodes is appointed Chair for the 2017/18 and 2018/19 municipal years.

2.

MEMBERSHIP

To note the membership for 2017/18 municipal Year as follows:

 

Nottingham City Council

Councillor Alan Clark

Councillor Toby Neal

Leicestershire County Council

Councillor Byron Rhodes

Councillor Richard Shepherd

 

 

Minutes:

RESOLVED to note the membership for 2017/18 municipal Year as follows:

 

Nottingham City Council

Councillor Alan Clark

Councillor Toby Neal

Leicestershire County Council

Councillor Byron Rhodes

Councillor Richard Shepherd

 

 

 

 

3.

APPOINTMENT OF VICE-CHAIR

Minutes:

Councillor Alan Clark is appointed Vice-Chair.

4.

DECLARATIONS OF INTERESTS

Minutes:

Councillor Richard Shepherd declared an interest in agenda item 9, Annual Report  (minute 9), insofar as he is a Governor at Burton-on-the-Wolds school which is a client of EMSS. This interest was not considered significant enough to preclude him from speaking or voting on the item.

5.

MINUTES pdf icon PDF 145 KB

Of the meeting held on 19 September 2016 (for confirmation)

Minutes:

The minutes of the meeting held on 19 September 2016 were confirmed as a true record.

6.

FUTURE MEETING DATES

To agree that the Committee meeting at 10.30am on the following Mondays at Glenfield, Leicestershire:

 

25 September 2017

18 December 2017

19 March 2018

Minutes:

RESOLVED for the Committee to meet at 10.30am on the following Mondays at Glenfield, Leicestershire:

 

25 September 2017

18 December 2017

19 March 2018

 

7.

EXCLUSION OF THE PUBLIC

TO CONSIDER EXCLUDING THE PUBLIC FROM THE MEETING DURING CONSIDERATION OF THE REMAINING ITEM(S) IN ACCORDANCE WITH SECTION 100A(4) OF THE LOCAL GOVERNMENT ACT 1972 ON THE BASIS THAT, HAVING REGARD TO ALL THE CIRCUMSTANCES, THE PUBLIC INTEREST IN MAINTAINING THE EXEMPTION OUTWEIGHS THE PUBLIC INTEREST IN DISCLOSING THE INFORMATION

Minutes:

RESOLVED to exclude the public from the meeting during consideration of the remaining items in accordance with section 100a(4) of the Local Government Act 1972 on the basis that, having regard to all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information, as defined in Paragraph 3 of Part 1 of Schedule 12A to the Act, in so far as the following reports contain information of a sensitive business nature.

8.

EXEMPT MINUTES

Of the meeting held on 19 September 20176 (for confirmation)

Minutes:

The exempt minutes of the meeting held on 19 September 2016 were confirmed as a true record.

 

9.

ANNUAL REPORT

Joint Report of Strategic Director for Finance, Nottingham City Council (NCC) and Director of Finance, Leicestershire County Council (LCC)

Additional documents:

Minutes:

Lucy Littlefair, Head of EMSS introduced the East Midlands Shared Services Annual Report  2016/17.

 

RESOLVED to approve the recommendations set out in the report and added to during the meeting.

 

Reasons for decisions

As set out in the report.

 

Other options considered

As set out in the report.

 

10.

EAST MIDLANDS SHARED SERVICES 2016/17 BUDGET OUTTURN AND 2017/18 - 2020/21 BUDGET

Joint report of Strategic Director for Finance, Nottingham City Council (NCC) and Director of Finance, Leicestershire County Council (LCC)

 

Minutes:

Sara Smith, Finance Business Partner (LCC), presented the East Midlands Shared Services 2016/17 Budget Outturn and 2017/18 to 2020/21 Budget.

 

RESOLVED to approve the recommendations set out in the report.

 

Reasons for decisions

As set out in the report.

 

Other options considered

As set out in the report.

 

 

11.

EAST MIDLANDS SHARED SERVICES STRATEGIC DEVELOPMENT AND PRIORITIES 2017/18

Joint report of Strategic Director of Finance, Nottingham City Council (NCC) and Director of Finance, Leicestershire County Council (LCC)

 

Minutes:

Lucy Littlefair, Head of the East Midlands Shared Services, presented the report which outlines the proposed strategic development and priorities for 2017/18.

 

RESOLVED to approve the recommendations set out in the report.

 

Reasons for decisions

As set out in the report.

 

Other options considered

As set out in the report.

 

 

12.

ORACLE REVIEW PROJECT

Presentation by Lucy Littlefair, Head of East Midlands Shared Services

Minutes:

Lucy Littlefair, Head of EMSS, provided a brief presentation, for information only, on the Oracle Review Project, a copy of which was issued as an exempt supplement to the agenda.