Agenda and minutes

Commissioning and Procurement Sub-Committee
Tuesday, 11th June, 2019 10.00 am

Venue: LH 0.06 - Loxley House, Station Street, Nottingham, NG2 3NG. View directions

Contact: Phil Wye  Email: Phil.Wye@nottinghamcity.gov.uk

Items
No. Item

1.

Appointment of Vice-Chair

Minutes:

RESOLVED to appoint Councillor Cheryl Barnard as Vice-Chair for the 2019/20 municipal year

2.

Apologies for Absence

Minutes:

Councillor Sally Longford – personal reasons

3.

Declarations of Interest

Minutes:

None.

4.

Minutes pdf icon PDF 130 KB

To confirm the minutes of the meeting held on 12 March 2019

Minutes:

The minutes of the meeting held on 12 March 2019 were confirmed as a correct record and signed by the Chair.

5.

Procurement of fostering and children's residential placements for children in care pdf icon PDF 388 KB

Report of the Corporate Director for Children and Adults and the Corporate Director for Strategy and Resources

Minutes:

Steve Oakley, Head of Contracting and Procurement, introduced the report detailing a new contract and purchasing mechanism for independent fostering and residential services for children in care.

 

RESOLVED to

 

(1)  approve to procure a framework for the provision of independent fostering in partnership with the D2N2 councils, with procurement carried out by Nottinghamshire County Council;

(2)  approve to procure a framework for the provision of independent children’s homes in partnership with the D2N2 councils, with procurement carried out by Nottinghamshire County Council;

(3)  delegate authority to the Director of Children’s Integrated Services to approve the outcome of the tenders (in partnership with the D2N2 councils) and award contracts to secure best value, in consultation with the Portfolio Holder for Early Intervention & Early Years;

(4)  delegate authority to the Head of Contracting and Procurement to sign contracts arising from the tender process once the tender outcome is agreed;

(5)  delegate authority to the Head of Contracting and Procurement to sign any inter Local Authority partnership agreement that may be required to set out the legally binding relationship and inter-dependencies  between Nottingham City, Derby City, Derbyshire County and Nottinghamshire County Councils;

(6)  approve the maximum expenditure from the Children’s Placement Service budget in line with the predicted amount noted under total value of decision, which is based on 2018/19 prices.

 

Reasons for decision

 

The EMRCF expires in January 2020 and a new arrangement will be required, as Nottingham City Council has a statutory duty to provide appropriate placements for children in care.

 

The D2N2 councils all experience the same shortages of both fostering and residential placements that meet the specific needs of some of our most vulnerable children and young people, and whilst the EMRCF has provided a mechanism to purchase a high volume of placements, it has not developed the regional market in line with the emerging needs of our children and young people.

 

NCC Children’s Placement Service, and those in the other D2N2 councils wish to engage with the market in a more collaborative way, asking for more flexible and bespoke solutions to meet the needs of our more complex children and young people.

 

Operating frameworks over the smaller, sub-regional geography will allow us to develop the market over time, running subsequent procurement exercises to contract with providers to deliver against specific needs. These frameworks will allow us to work more closely with those providers that are ready to align their business development plans with meeting the needs of D2N2 children in care. This could represent a significant change in the way we work with the external market for fostering and residential care, and could prove a much more effective way to meet the needs of our most complex children and young people.

 

By operating our frameworks within the D2N2 footprint we aim to place an ever increasing  proportion of our children and young people in ‘local’ fostering and residential placements (in this context local is accepted as being within 20 miles of Nottingham city centre). Over time we will  ...  view the full minutes text for item 5.

6.

Vulnerable Persons' Resettlement Scheme (VPRS) -- Funding Extension pdf icon PDF 244 KB

Report of the Corporate Director for Commercial and Operations and the Director of Community Protection

Minutes:

Noel Oxford, Refugee Resettlement Project Officer, introduced the report on the managed migration scheme providing casework and orientation support to resettled refugees fleeing the Syrian civil war in Nottingham and South-West Nottinghamshire.

 

RESOLVED to

 

(1)  roll forward the existing grant-funding arrangement, and amend the current Service Level Agreement with Nottingham and Nottinghamshire Refugee Forum, to meet the needs of resettled refugees for up to 12 months, at a maximum value of £372,932.74 for the financial year 2019-20;

(2)  undertake a concurrent Commissioning-led ‘Make or Buy’ review, in consultation with all existing stakeholders, and supported by colleagues in the Community Cohesion & Safety Service. To be funded from Resettlement Grant funds.

 

Reasons for decision

 

Since September 2018, Community Cohesion & Safety has engaged in an array of consultation, learning and evaluation exercises with stakeholders at all levels of the service, in order to assess the effectiveness of delivery to date. These exercises combined with action learning have highlighted the gaps in the service as it currently exists, and have allowed us to agree a comprehensive specification for its redesign.

 

Community Cohesion & Safety therefore needs to consider and establish the best means to consult on and implement this redesign, through a Commissioning-led ‘Make or Buy’ review, and time to consider carefully all implications arising from the outcome of this (e.g. TUPE, re-tendering etc.). Therefore, Community Cohesion & Safety are requesting an extension of the current grant-aid agreement with Nottingham and Nottinghamshire Refugee Forum by up to one year, while these processes take place.

 

Other options considered

 

None

7.

Crime and Drugs Partnership Contract Approval 2019/20 pdf icon PDF 311 KB

Report of the Director of Commissioning and Procurement, Director of Public Health and Director of Community Protection

Minutes:

Christine Oliver, Head of Commissioning, introduced the report seeking delegating authority to the Director of Commissioning and Procurement to receive and collate grants and other funding for the Crime and Drugs Partnership (CDP).

 

It was reported that arrangements for the needle exchange have not been fixed and will be funded separately through a delegated decision. Councillors requested that this be prioritised and funded from the Public Health Grant.

 

Councillors asked for more oversight of services and detail on which Portfolio area they come under.

 

RESOLVED to

 

(1)  approve the anticipated receipt and expenditure of the Public Health Grant, Police and Crime Commissioner Grant, Nottingham City Council and partner contributions by the CDP in 2019/20 as set out in the exempt appendix to the report;

(2)  delegate authority to the Director of Commissioning & Procurement to allocate anticipated funds for the above expenditure to the Head of Commissioning, as set out in the exempt appendix to the report;

(3)  delegate authority to the Director of Community Protection to receive the budget and allocate the anticipated funds to providers, for the purpose of Office of Police and Crime Commissioner grant funding for serious youth and red thread.

 

Reasons for decision

 

To ensure the Public Health, Police and Crime Commissioner, Nottingham City Council and partner contributions funding allocations are utilised to commission and contract with services in an appropriate way and in accordance with the correct legislation.

 

To allow for relevant and necessary commissioning and commissioned activity to continue in order to maintain service provision for the citizens and meet identified local need.

 

To enable timely contract variations, extensions and allocations to be made to services in order to deliver continuation of services in 2019/20.

 

Other options considered

 

To cancel the provision of the services. This is not considered an option due to the impact on the Crime & Drug Partnership overall aims to reduce crime, substance misuse and domestic and sexual violence.

8.

PROCUREMENT STRATEGY 2018-23 YEAR END REPORT pdf icon PDF 246 KB

Report of the Corporate Director for Strategy and Resources and the Director of Commissioning and Procurement

Additional documents:

Minutes:

Steve Oakley, Head of Contracting and Procurement, introduced the report presenting the outcomes and achievements delivered under the Procurement Strategy in its first year 2018-19.

 

RESOLVED to note the outcomes delivered under the Nottingham City Council Procurement Strategy 2018-23 in its first year (2018/19) as detailed in Appendix 1 of the report.

9.

Future meeting dates

To agree to meet on the following Tuesdays at 10am:

 

2019

9 July

10 September

15 October

12 November

10 December

 

2020

14 January

11 February

10 March

14 April

Minutes:

RESOLVED to meet on the following Tuesdays at 10am:

 

2019

9 July

10 September

15 October

12 November

10 December

 

2020

14 January

11 February

10 March

14 April

10.

Exclusion of the public

To consider excluding the public from the meeting during consideration of the remaining item in accordance with Section 100A(4) of the Local Government Act 1972 on the basis that, having regard to all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information

Minutes:

RESOLVED to exclude the public from the meeting during consideration of the remaining items in accordance with Section 100(4) of the Local Government Act 1972 on the basis that, having regard to all the circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

11.

Crime and Drugs Partnership Contract Approval 2019/10 - Exempt Appendix

Minutes:

RESOLVED to note the information contained in the exempt appendix