Agenda and minutes

Councillor Jon Collins – non-Council business

Inspector Allardice

Janet Summers - St Stephens Church 

Peter Henson - Mapperley Road Neighbourhood Watch

None.

To confirm the minutes of the last meeting held on 13 May 2014

The Committee confirmed the minutes of the meeting held on 13 May 2014 as a correct record and they were signed by the Chair. 

Presentation by SSE Contracting

Clare Sutton from SSE Contracting, delivered a presentation informing the Committee of the consultation process within the street lighting PFI for improvements in Nottingham. The following information was highlighted:

(a)  improvements to the lighting provision in Nottingham began in Dunkirk and Lenton in September 2010 and will include the replacement of approximately 24,000 lamp posts and 11,000 lanterns. The partnership with SSE represents 25 years of capital investment;

(b)  the contract with SSE represents major long term investment and employment in Nottingham and will improve the quality of lighting, road safety, support the Council’s initiatives to reduce crime and corporate carbon emissions in the city;

(c)  the design preparation stage includes consultation with trained designers and the lighting has been designed to meet the requirements of the latest British and European Standards and the Council’s specification. As a result columns will not always be placed in their original position. In some cases, citizens may have been benefiting from the existing lighting provision on their property, but in ensuring the overall quality of the provision this benefit cannot always be retained. Where columns are relocated, citizens will be able to discuss concerns with designers to ensure that their views are taken into account;

(d)  letters will be dropped to all of those affected advising citizens of what will happen during the construction phase which will include all the relevant contact details. Leaflets are delivered to each property approximately 20 days before work starts on-site with the aim of causing as little disruption as possible;

(e)  citizens are consulted where columns are relocated and given the opportunity to discuss issues with designers. It will be the case that a number of citizens will experience less light exposure to parts of their garden for example but the overall lighting provision will be appropriate and to the Council’s specification. Where columns are being altered designers will plan in advance to ensure minimum disruption to bus routes and busy highways;

(f)  the maintenance contract with SSE includes periodic checks of every lighting column every 6 months. SSE communicates with other utility boards prior to structural work so that any disruption to citizens is minimised. SSE will ensure that all sites are appropriately cleared following remedial work.

RESOLVED to note the presentation on the consultation process within the Street Lighting PFI.

Presentation by Public Health, Nottingham City Council

Lynne McNiven, Consultant in Public Health at Nottingham City Council, presented the report, outlining a directory of commissioned public health services within Dales, Mapperley and St Ann's, highlighting the following information:

(a)  colleagues in Public Health have been working to identify the health needs of the city population in order to commission services to help address the needs and improve the wellbeing of city residents;

(b)  there are a wide range of services commissioned in the area and a number of locally commissioned services via GPs. Public Health commission GP practices to deliver a wide range of Local Enhanced Services which are over and above the standard provision and have been developed in response to local needs and priorities. These services include: Bakersfield Medical Centre, the Family Medical Centre, Greenwood and Sneinton Family Centre and Sherrington Park Medical Practice;

(c)  there are a number of locally enhanced services commissioned by pharmacies in the area, which include: Asims Pharmacy, Cox Pharmacy and Glasshouse Chemist. The purpose of the directory is to inform residents of the range of services commissioned locally and for residents to clarify where priority and need is. A process of mapping health provisions across the entire city will be complete by the end of September 2014.

Following questions and comments by the committee, the following additional information was provided:

(d)  Mapping services for emerging communities is challenging but discussions have been ongoing with service users who have a better understanding of the communities. This provides a huge opportunity to improve the service provision in the area by effective evaluation;

(e)  mapping of service provision is ongoing and does not reflect an exhaustive list of commissioned services in the area. There are other issues which could be improved if included in individual ward profiles, such as the standard of housing, especially for low income immigrant families.

RESOLVED to

(1)  note the content of the report and to thank Lynn McNiven for the informative update;

(2)  request updated ward profiles for the Committee to review next municipal year.

Report of Deputy Chief Executive, Corporate Director for Development and Growth

Karen Shaw, Local Development Framework Manager, presented the report, notifying the Committee that of an application having been made for a designation of a Neighbourhood Area and a Neighbourhood Forum in Sneinton. The following information was highlighted:

(a)  The Council is obliged to publicise and seek views on this application and a consultation period will now run from 1 September to 13 October 2014. The application for designation of the Forum has been made by an organisation called ‘Sneinton Neighbourhood Forum’ and comprises in excess of 21 members, including individuals, community groups and businesses;

(b)  following the period of consultation, comments will be analysed and a report prepared for Executive Board, who holds the responsibility for determining both the designation of both the Neighbourhood Area and Forum;

(c)  it is estimated that the total cost for this work will be £70,000. The Department for Communities and Local Government has provided funding to authorities to assist with the planning therefore government grant will cover the Council’s expenditure, estimated at £30,000. The cost for preparing the document will lie with the Forum, not the Council.

Following comments and questions from the Committee, the following additional information was provided:

(d)  the Neighbourhood Area as identified in Appendix B covers parts of St Ann’s in addition to Sneinton. Councillor David Mellen expressed concern that the composition of the proposed Forum did not include a wide ranging group of people but could include individuals who did not reside in the area. Concerns were also raised that the proposals presented the possibility of businesses taking over the Forum for their own needs so this would need to be adequately safeguarded;

(e)  residents of the area who wish to get involved in the proposals and participate in the consultation can obtain a consultation document via the City Council’s website via http://www.nottinghamcity.gov.uk/article/28369/Application-to-Designate-a-Neighbourhood-Area-and-Neighbourhood-Forum-in-Sneinton. Residents who have signed up to the group might wish to attend the group’s AGM on Tuesday 16 September at 1830 at St Christopher’s Church Hall.

RESOLVED to

(1)  note that an application has been made for the designation of a Neighbourhood Area and Forum in Sneinton;

(2)  include the following remarks in the consultation:

the Neighbourhood Area as identified in Appendix B covers parts of St Ann’s in addition to Sneinton. Councillor David Mellen expressed concern that the composition of the proposed Forum did not include a wide ranging group of people but could include individuals who did not reside in the area. Concerns were also raised that the proposals presented the possibility of businesses taking over the Forum for their own needs so this would need to be adequately safeguarded.

Report of the Deputy Chief Executive, Corporate Director for Development and Growth

John Lee, Senior Rights of Way Officer at Nottingham City Council presented the report seeking to make an order to permanently close a public footpath at Melville Gardens, St Ann’s and to create a new public footpath as a replacement.

RESOLVED to

(1)  authorise the Corporate Director for Development and Growth to make an order pursuant to section 257 of the Town and County Planning Act 1990 to stop up one footpath and create a new replacement footpath, as indicated at Appendix 1;

(2)  authorise the Corporate Director for Development and Growth to confirm the order, if unopposed;

(3)  authorise the Corporate Director for Development and Growth to refer the order to the Secretary of State for confirmation, if unopposed.

Report of the Director of Community Protection

Abu Belim, Principal Enforcement Officer, City South, introduced the Director of Community Protection’s report detailing the outcome of consultation relating to a proposed Dogs on Leads Order on the Greens Windmill, and two additional orders as follows:

·  An order proposing that dogs be excluded from play ground areas within the Dales Ward; and

·  An order proposing that a ‘Dogs on Leads by Direction’ Dog Control Order be made over Colwick Country Park, Colwick Woods and the Greens Windmill.

Following authorisation by the Area Committee on 13 May 2014 (minute 8), a sub group met on 27 August 2014 to consider the evidence gathered and the results of consultation on the proposal to introduce a further Dog Control Order specifically in relation to Greens Windmill. The sub group felt that it was more necessary and proportionate to introduce a Dog Control Order requiring dogs to be kept on leads at all times within the Greens Windmill complex and agreed to authorise the Director of Legal and Democratic Services and the Legal Services Manager to authorise the making of an Order requiring dogs to be kept on leads at all times on the Greens Windmill.

The Committee expressed its thanks to the officers who have overseen progress on the orders and requested that signage be a suitable size and clearly visible.

RESOLVED

(1)  to note the decision made on 27 August 2014 by the Sub-Group to the Area Committee in relation to the area known as the Greens Windmill to authorise the Director of Legal and Democratic Services and the Legal Services Manager to make a ‘Dogs on Leads at all times’ Dog Control Order requiring dogs to be kept on a lead of not more than 60 inches in length over the land outlined in appendix 6;

(2)  to note the evidence gathered and the results of the consultation on the proposal to introduce  the Dog Control Orders detailed below for the Dales ward;

(3)  to authorise the Director of Legal and Democratic Services and the Legal Services Manager to make the following Dog Control Orders:

(i)  A ‘Dogs on Leads by Direction Dog Control Order’, which would make it an offence to not put, and keep, a dog on a lead when directed to do so by an authorised Officer over Colwick Country Park and Colwick Woods the land outlined with a bold red line at appendix 1;

(ii)  A ‘Dogs Exclusion Order’, which would make it an offence to permit a dog to enter land from which dogs are excluded over the land outlined with a bold red line at appendix 2.

(4)  to authorise the Director of Community Protection to carry out the necessary advertisements and arrange for appropriate signs to be erected in accordance with the legislative requirements;

(5)  to set the Fixed Penalty amount for offences committed contrary to the Dogs Control Orders at (3)(i) and (3)(ii) above, at £80;

(6)  to authorise the Director of Community Protection to carry out the  ...  view the full minutes text for item 21.

Report of the Director of Neighbourhood Services

Michelle Graley, Neighbourhood Development Officer (NDO) for St Ann’s, Greg Foister, NDO for Dales, and Fi Cusick, NDO for Mapperley, introduced the Strategic Director for Commercial and Neighbourhood Services’ report providing summary updates on key themes within the Nottingham Plan 2020 for Quarter 1 2014/15, highlighting the following:

(a)  as part of a wider domestic violence engagement, letters have been sent to local schools, subsidised by the Crime and Drugs Partnership. There has been an overall increase in anti-social behaviour in the city and this has been reflected in St Ann’s. Work is ongoing to address this issues and a further update will be provided in November outlining progress;

(b)  the police station in Sneinton is up for disposal however, work is ongoing with the local policing team to ensure that a police presence remains in Sneinton. There is a commitment that the Neighbourhood Policing Team will remain in the area and consultation will take place shortly to establish a suitable location for proposals.

RESOLVED to note the ward performance for Quarter 1 2014/15.

Report of the Director of Neighbourhood Services

Greg Foister, NDO for Dales, introduced the Strategic Director for Commercial and Neighbourhood Services’ report detailing the latest spend proposals under the Area Capital Fund, including highways and footways.

RESOLVED to

(1)  note that the following money is available:

  Dales  £23,652

  Mapperley  £18,851

  St Ann’s  £86,133

(2)  approve the following new schemes:

Dales Public Realm Schemes:

Dales Local Transport Plan Schemes:

Mapperley Public Realm Schemes:

St Ann’s Local Transport Plan Schemes:

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Report of the Director of Neighbourhood Services

RESOLVED to defer appointing Area Committee Community Representatives to 18 November 2014 in order to complete all nominations.

Report of the Director of Neighbourhood Services

Greg Foister, NDO for Dales ward, introduced the Strategic Director for Commercial and Neighbourhood Services’ report updating the Committee on the use of his delegated authority.

RESOLVED to note the actions agreed by the Strategic Director for Commercial and Neighbourhood Services in respect of projects and schemes within Area 6, as detailed in Appendix 1 of the report.

To agree that the Committee meets at 7pm on the following Tuesdays:

·  18 November 2014

·  10 May 2015

RESOLVED to meet at 7pm on Tuesday 18 November 2014 and Tuesday 10 February 2015.